Techniques used in adapting a strategic project in the organisation
Describe about the Information System for Green Supply Management.
Choosing projects for the organisation is one of the major tasks that the managers are assigned to perform. The success of the organisation depends on the projects that are selected by the managers that can be beneficial for the organisation and provide for earning to the organisation (Stadtler 2015). There are various techniques that can be followed by the organisational managers to choose the projects that are best for the organisation:
Taking in consideration the organisational objectives and goals
Every organisation looks to increase their earning by choosing the projects that are beneficial for the organisation’s future objectives. If the projects that are chosen coincide with the organisational objectives, it can help the organisation have better earning and performance better in the long run. It is up to the managers to choose the best option that suits the organisational policies to provide for better performance and stability in the market (Seuring, S., 2013). Projects that can help the organisation in getting closer to the organisational goals are the ones that the managers should choose to work on. Every organisation in a certain market has their own plans and requirements that they want to achieve in the market. It depends on the projects that the company chooses to work to provide them the success in the market (Zhu and Geng 2013).
Evaluating the options
Many options are to be evaluated while choosing the projects that can be best for the organisation. In considering a project, it requires the organisation to evaluate the options that are present in terms of the benefits and the problems that the organisation may face in terms of commencing a project. Every project has associated risk and reward and it requires the organisation to evaluate the best option that can be most rewarding for the organisation (Hoejmose, Brammer and Millington 2013). Many projects have the opportunities for better scope in future and require the managers to choose the option that can provide better opportunity for growth and future scope for other projects. Financial gains and losses are the most important determinant of the suitability of the project. If the project seems to have few risk of financial losses in the process, the managers need to evaluate the other options available that can help the organisation to keep their targets achievable (Ashby, Leat and Hudson-Smith 2012).
Resource management and maintenance of the project plan
Many times, it can happen that a project will lend its fruits after a certain period and require the managers to evaluate the cost effectiveness of the project regarding the time that can be taken to complete the project. These financial losses in regards to the time can be effective in selecting projects that yield results in a very short period. This can provide for better financial gains to the organisation and help them to sustain in the market.
Human resources are the main resources that is responsible for the functioning and completion of the project on time. It is difficult to manage the human resources to work with the same efficiency over a period. In addition to these conflicts arises within the team and the managers need to make adjustments to keep the workflow effective and support the organisational goals (Meintjes 2012). Having effective communication and directing the resources effectively can help the managers to have effective control on the efficiency of the workers and maintain production flow. Project plan must consist of: well-defined plan, timeline for the project, communicates with the stakeholders of the project, train the workers responsible and keep check on the performance of the workers.
Program Evaluation and Review Technique is used to provide a systematic process that can be used to establish relation among the tasks needed for the project and the necessity of the tasks related. The gnat chart is used to provide timeline to the project that is to be followed in order to maintain the workflow of the organisation (Mawonga 2012). This helps in providing a schedule for the project that is followed. Gnat chart helps in control over the project as the progress of the project is effectively monitored using the timeline that is decided for the project.
IT plays an important role in communication within the project stakeholders and maintaining the flow of information among the group. IT acts as a link between the other departments that can provide for the better communication can provide support to the task. IT can be integrated in the evaluation system of the organisation for better control and monitoring of the performance of the workers responsible for the task (Harford, Mansi and Maxwell 2012).
According to the Principle 5.2 of the King iii report IT has to be integrated as it helps in the better planning of the tasks and lead to better efficiency regarding the task. IT has to be involved in the planning system so that it can be used effectively to communicate the ideas and methods more effectively and provide better production. IT management The principle suggests that IT is not just a part of the planning but also the basis of planning that has to be integrated in the planning of the projects by the organisation (David and David 2016).
IT Governance and its role in the organisation
Reduces the time taken to get the inventory for the production
Provide better inventory control
Reduce over storage of raw materials (Irizarry, Karan and Jalaei 2013)
Reduce the costs incurred in transportation
Build positive supplier relation
Provide products as and when required by the consumer
Efficient in responding to the market challenges (Mardani, Jusoh and Zavadskas, 2015)
Lack of expertise in managing the system
Improper evaluation of the inventory requirement
loss of time and money
Lack of understanding and communication with the other systems
Inaccurate forecast of demand
Delay in responding to the market challenges (Walker 2015)
Setting of the organisational goals
Analysing the market demand and need for the product in the market
Evaluating the opportunities in the market
Evaluating the time required for the raw materials to be transferred to the production system
Evaluating the options of suppliers available in the market
Analysing the cost benefit of the suppliers available
Providing requirements to the supplier for the required raw materials
Asking for quotation of the costs of the raw materials
Monitoring the suppliers commitment and supply time needed
Checking the quality of the goods that is send by the supplier
Providing feedback to the supplier
Building relation with the supplierPrototyping is mainly used in the large organisations to provide for the changes that can be made easily while the project is preceded.
Every project has various parts and the individual parts can be modified according to the need of the project (Haasnoot et al. 2013).
Prototype is the trail version of the end products that is tested and refined till the desired quality and functionality is achieved
A prototype is generally given to a group of end users who give the review of the product and the user experience and share the need of any improvement in the product
The prototype model is meant to be thoroughly tested and presented to team of experts to make the necessary changes that can make the product more user friendly
Using a prototype helps the production team to know the short comings of the project and ways that it can be made more user friendly (Kumar and Chandrakar 2012)
It is designed using the same process as the end user product is designed to present the exact same environment for testing as the end user would experience
The prototype follows a system approach that helps in the designing of the project in a manner that is best suited for the end users
SCM (Supply chain management) and its benefits and challenges faced in the organisation
A cycle is followed that represents the overall improvement and changes that has been made in the product till date
It is very effective way of developing products that are meant for the best customer satisfaction (Govindan et al. 2014) A systematic approach is used to design the prototype
The systematic approach helps in developing a prototype that is more likely to provide same user experience as the end product
A system approach provides step by step guidance in developing a product that is more likely to be liked by the customers
Following a system approach provide a proper control over the production system and provide for better understanding of the flaws that need to be corrected in the final product
System approach helps in tracing the exact process where improvement is needed to make the product a more efficient product (Rosemann and vom Brocke 2015).
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