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Specification of the Person

Questions:

  1. Analyze three (3) personal attributes (excluding technical expertise) which you will use to assess the applicants in the recruitment exercise, and why they are critical to the success of the HPSS Project.
  2. Prepare in a single diagram, the Gantt Chart view of MS Project with columns Information (i), Task Name, Duration, Start Date, Finish Date, Predecessors and Resource Names shown. Identify the project completion date and any resource conflicts observed.
  3. Explain the problem encountered in the project scheduling to cater to this change. Discuss your approach to solve the problem. Choose the dates of the extra Saturday, Sunday and weekdays that are needed to carry out Activity 8 in a way that additional costs and disruptions are minimised. Determine the total additional costs. Add the costs and duration to Activity 8
  4. As an ISO9000 Certified company, NSC has a system to manage the Project Process and Documentation. Evaluate four (4) important accomplishments by examining what are the processes that need to be carried out and items affected in the HPSS Project due to the changes in the Thunder Lab’s HPSS Specifications
  5. Demonstrate in a single diagram the Tracking Gantt Chart view of MS Project with columns Information (i), Task Name, Duration, Start Date and Finish Date shown. State the completion date.

Attributes for candidates assessment

Specification of the Person

The specification of a person is one of the important attributes to get access to the candidates. The specification of a person is to make the first opinion or impression that they have the skill to work on the role in which the company recruits. This kind of attribute allows to focus on the skills, Experience and knowledge that is required for the job. Candidate’s assessment against the specification of the person is an important tool to overcome the neutral state in the recruitment exercise, it permits us to move along the past perceptions of the candidates depending on the presence, behaviour and their fitness in the job (Sheffield, 2017).

Capacity of the Candidate

The company has the learning surrounding with the development culture which is also applicable to the person who is recruited. Initially, the candidate may be recruited for a small post like team member and later he/she may get promoted into Team Lead, so the person should have leadership quality or capacity that leads the team to success. Recruiting a person with more capacity without an experience is better than hiring a person who has less potential but little more experience. Raising questions regarding their long term improvement in the company is required than the questions more on their present recruitment. Lacking an experience for a job is not a big deal rather than lacking a knowledge (Broockman, 2012).

Adaptability

Adaptability is one of the significant attribute that helps in going through varieties of people and situations that are hard. This attribute leads to solve the hard situation with gratitude and in a polite manner. To find the candidate's adaptability behaviour, ask him/her to explain some toughest situation that he/she has handled ever in the life. The hardest situation will make changes to the life. So if the toughest situation has been handled in their life, they can easily manage some hard situations that occur in the company (Murphy, n.d.).

Vehicles for a strong team

Giving value to the Human

The value to be given for the team mates is the key term for the succeeding team and understanding the feelings of the team member without asking from them is very important for a team. Even a strongest team may fail in this attitude. All the team mates’ decisions or suggestions have to take into account because it may help somewhere to get success in the project. This makes the spirit towards the team and one may not give up other in the team ("8 Essentials of Building a Strong Team", 2017).

Capacity of the Candidate

Mission of the Company

Making efforts and working on the core ideas or mission if the company leads the strong team. Organizing the processes involved in the project and prioritizing the tasks leads to the successful project. Decide goals for the project which is either short term or long term and also set the deadline to complete the task. Work together sincerely to complete the goals, if the company’s mission is to deliver the high quality in less processed time. Then, work on it to make a strong team (Clostermann & Chauvin, 2013).

Celebration of victory and failure

The project may get succeeded or failed, celebrate everything that is being achieved in a project. If the project got succeeded, then celebrate your success with team mates which makes a sense of feel that the team co-operation had made an achievement. The important thing to be noted is appreciate the person who had done a great contribution towards the success of the project in front of all other members of the team. If a project is failed, then work collaboratively to find the mistakes or fault that has occurred in the project ("8 Essentials of Building a Strong Team", 2017).

Vehicles in HPSS Project

The above specified vehicles leads to the success of the HPSS project. The first thing which is giving a value to the human helps in the team understanding to work on the project as a group. The second thing is putting effort towards the mission of the company. Company’s mission on the HPSS project is to complete the project within 4th October 2017 which is started on 3rd July of the same year. Complete the deliverable within the deadline. The third thing will be applied after the implementation of the project.

Project Priority Matrix

Prioritization matrix

A prioritization matrix is a tool that is an organized way of arranging the items in an order of significance (Project Management with Ms Project, 2015). Providing a numerical value to each tasks makes easier to proceed. Identify the criteria that are to be included in the Prioritization matrix, Give a separate column for scoring which involves 3 different numbering like rating, weighting and score. The Scoring column is completed by giving numbering in a rating range from 1-5 in which 1, 2 denotes the less important and 4, 5 denotes the most important.

Criteria

Scoring

HPSS Project

Project Scope

Rating

4

Weighting

3

Score

12

Project Budget

Rating

3

Weighting

4

Score

12

Resource Availability

Rating

2

Weighting

5

Score

10

Delivery Time

Rating

2

Weighting

5

Score

10

Client Satisfaction

Rating

2

Weighting

5

Score

10

The weighting number in the scoring column takes the range as 1-5 which denotes 1 as less important and 5 denotes the most important. Importance gets increased in an ascending order. The rating part describes the impact of the criteria which is 1 denotes the less impact that is positive and 5 denotes the most impact (Gosenheimer, 2015).

Adaptability

General Information

Change working time

Set Holiday

a)

Diagram

Gantt chart

Task Information

Task Name

Start

Finish

Resource Names

Predecessors

High Precision Spatial Sound (HPSS) Project

Mon 03-07-17

Mon 27-11-17

   

   Initial Meeting

Mon 03-07-17

Mon 03-07-17

Kumar, Mike, PM, Tan

 

   Design by Quantum

Tue 04-07-17

Wed 12-07-17

Kumar, Mike

2

   Purchase sound equipment

Thu 13-07-17

Mon 17-07-17

PM

3

   Issue order to contractor

Tue 18-07-17

Wed 19-07-17

PM

3

   Deliver sound equipment

Thu 20-07-17

Fri 25-08-17

Tlab

4

   Site preparation

Mon 28-08-17

Wed 30-08-17

Contractor, Tan

3

   Construct speaker enclosures

Thu 31-08-17

Thu 21-09-17

Contractor, Tan

5,7

   Construct trunkings

Fri 22-09-17

Thu 05-10-17

Contractor, Tan

8

   Lay cables

Fri 06-10-17

Tue 17-10-17

Contractor, Tan

9

   Install sound equipment

Thu 19-10-17

Wed 01-11-17

Kumar, Mike

6,8

   Connect system to collect data

Thu 02-11-17

Mon 06-11-17

Kumar, Mike

10,11

   Customise system for NSC

Tue 07-11-17

Mon 13-11-17

Kumar, Mike

12

   Test HPSS System

Tue 14-11-17

Thu 16-11-17

Kumar, Mike

13

   Certification by Thunder Lab

Fri 17-11-17

Wed 22-11-17

Kumar, Mike, Tlab

14

   Document project

Thu 23-11-17

Fri 24-11-17

Kumar

14

   Commission HPSS System

Mon 27-11-17

Mon 27-11-17

PM

15,16

Budget Information

Task Name

Fixed Cost

Fixed Cost Accrual

Total Cost

High Precision Spatial Sound (HPSS) Project

? 0.00

Prorated

? 290,000.00

   Initial Meeting

? 2,000.00

Prorated

? 2,000.00

   Design by Quantum

? 20,000.00

Prorated

? 20,000.00

   Purchase sound equipment

? 150,000.00

Prorated

? 150,000.00

   Issue order to contractor

? 500.00

Prorated

? 500.00

   Deliver sound equipment

? 1,500.00

Prorated

? 1,500.00

   Site preparation

? 500.00

Prorated

? 500.00

   Construct speaker enclosures

? 30,000.00

Prorated

? 30,000.00

   Construct trunkings

? 15,000.00

Prorated

? 15,000.00

   Lay cables

? 10,000.00

Prorated

? 10,000.00

   Install sound equipment

? 20,000.00

Prorated

? 20,000.00

   Connect system to collect data

? 8,000.00

Prorated

? 8,000.00

   Customise system for NSC

? 10,000.00

Prorated

? 10,000.00

   Test HPSS System

? 6,000.00

Prorated

? 6,000.00

   Certification by Thunder Lab

? 15,000.00

Prorated

? 15,000.00

   Document project

? 500.00

Prorated

? 500.00

   Commission HPSS System

? 1,000.00

Prorated

? 1,000.00

Identified Project Completion data is 27-11-2017.

b) The Tight project schedule and budget on this project does not have initial resource that are satisfied. It needs to add manpower (Ravindran, 2008). So resolve this problems to operate the resource levelling. To do resource levelling by follows,

Resource>Click Level All.

It add the extra man power for the task. It changes the Project completion date that is on 23-03-2018.

Task Name

Start

Finish

High Precision Spatial Sound (HPSS) Project

Mon 03-07-17

Wed 21-03-18

   Initial Meeting

Mon 03-07-17

Mon 03-07-17

   Design by Quantum

Tue 04-07-17

Wed 12-07-17

   Purchase sound equipment

Thu 13-07-17

Mon 17-07-17

   Issue order to contractor

Tue 18-07-17

Wed 19-07-17

   Deliver sound equipment

Thu 20-07-17

Fri 25-08-17

   Site preparation

Mon 28-08-17

Wed 30-08-17

   Construct speaker enclosures

Thu 31-08-17

Thu 21-09-17

   Construct trunkings

Fri 22-09-17

Thu 05-10-17

   Lay cables

Fri 06-10-17

Tue 17-10-17

   Install sound equipment

Thu 19-10-17

Wed 01-11-17

   Connect system to collect data

Thu 02-11-17

Mon 06-11-17

   Customise system for NSC

Tue 07-11-17

Mon 13-11-17

   Test HPSS System

Tue 14-11-17

Thu 16-11-17

   Certification by Thunder Lab

Fri 17-11-17

Wed 22-11-17

   Document project

Thu 23-11-17

Fri 24-11-17

   Commission HPSS System

Mon 27-11-17

Wed 21-03-18

After the Set the status data for the project as 04-07-2017 and update the project. Finally saved into Baseline (Wysocki & McGary, 2003).

a) In Project Implementation, the Thunder lab has released in HPSS Specification. So the project activity 8 is affected (Samant, n.d.). To resolve this issues to increase the duration by four day and set the Sunday and Saturday was working day. It provides the additional cost like material cost $3000, labour cost for Sunday and Saturday is $1000 and Weekday is $500. The Additional total cost is $7000. To change the Saturday and Sunday are working day. It affecting the tasks. And increasing the Activity 4 and decreased the activity 3 cost.

Change the working date and time

This changes decreasing the project completion date that is 15-02-2018.

b) The Thunder Lab was released in the HPSS Project. So the organization decided to get the idea from NSC system to resolve this problem. The NSC system is used to manage the project documentation and process (Skenderi, 2015). The NSC system evaluate the HPSS Project specifications and allocation. It directly relate the project priorities and challenges. It provide the sufficient details to convince the project reviewer ("NCAR Strategic Capability (NSC) projects | Computational Information Systems Laboratory", 2017).  It requires the computational resource to request the HPSS storage allocations. NSC system use the data management policies. It monitored the overall projects and created the sufficient progress and it also complete their work in the allocation period. To evaluate the HPSS project problems by using the strategic plan.

a) Diagram

Gantt chart

Task Name

Start

Finish

Duration

High Precision Spatial Sound (HPSS) Project

Mon 03-07-17

Sat 17-02-18

227 days

   Initial Meeting

Mon 03-07-17

Mon 03-07-17

1 day

   Design by Quantum

Tue 04-07-17

Mon 10-07-17

7 days

   Purchase sound equipment

Tue 11-07-17

Thu 13-07-17

3 days

   Issue order to contractor

Tue 18-07-17

Wed 19-07-17

2 days

   Deliver sound equipment

Thu 20-07-17

Tue 15-08-17

26 days

   Site preparation

Mon 28-08-17

Wed 30-08-17

3 days

   Construct speaker enclosures

Thu 31-08-17

Fri 15-09-17

15 days

   Construct trunkings

Fri 22-09-17

Sun 01-10-17

10 days

   Lay cables

Fri 06-10-17

Sun 15-10-17

10 days

   Install sound equipment

Thu 19-10-17

Sat 28-10-17

10 days

   Connect system to collect data

Thu 02-11-17

Sat 04-11-17

3 days

   Customise system for NSC

Tue 07-11-17

Sat 11-11-17

5 days

   Test HPSS System

Tue 14-11-17

Thu 16-11-17

3 days

   Certification by Thunder Lab

Fri 17-11-17

Mon 20-11-17

4 days

   Document project

Thu 23-11-17

Fri 24-11-17

2 days

   Commission HPSS System

Sat 25-11-17

Thu 15-02-18

28 days

b) Cost Performance Index Calculation (Gharaibeh, 2014),

Budgeted Cost of work Performed (BCWF) = $4857.15

Actual Cost of work Performed (ACWF) = $4800

CPI      = 4857.15/4800 = $1.01190

c). To prevent the HPSS project issues to takes the three actions is to minimize the problem. First one is to using the NSC system to resolve the issues. The NSC system manage the HPSS project and documentation. Second one is to increase the working days. Because the activity 8 that is construct speaker enclosures are affected by releasing the Thunder lab. So Project specifications also affected. So reduce this problem, adding the working days and it requires the additional costs such as labour cost and material cost after this issues are resolved. The third one is to increasing the activity into 4 working days but there is no change in cost. After reducing the activity into 13 working days that also no change in cost. Finally the HPSS project problem resolved. The final project completion date is 17-02-2018 (Ulhaus M. Samant., 2016).

MS Project file is attached here.

References

8 Essentials of Building a Strong Team. (2017). IndustryWeek.

Broockman, D. (2012). Candidate Recruitment and Political Representation. SSRN Electronic Journal. doi:10.2139/ssrn.2055929

Clostermann, J., & Chauvin, C. (2013). Is a strong common frame of reference predictive of a good team performance?. Archives des Maladies Professionnelles et de l'Environnement, 74(5), 571. doi:10.1016/j.admp.2013.07.160

Dutra, C., Ribeiro, J., & de Carvalho, M. (2014). An economic–probabilistic model for project selection and prioritization. International Journal of Project Management, 32(6), 1042-1055. doi:10.1016/j.ijproman.2013.12.004

Gharaibeh, H. (2014). Evaluating Project Management Software Packages Using a Scoring Model—A Comparison between MS Project and Primavera. Journal Of Software Engineering And Applications, 07(07), 541-554. https://dx.doi.org/10.4236/jsea.2014.77050

Gosenheimer, C. (2015). PROJECT PRIORITIZATION-A STRUCTURED APPROACH TO WORKING ON WHAT MATTERS MOST.

Murphy, M. (n.d.). Hiring for attitude.

NCAR Strategic Capability (NSC) projects | Computational Information Systems Laboratory. (2017). Www2.cisl.ucar.edu. Retrieved 28 August 2017, from https://www2.cisl.ucar.edu/user-support/allocations/ncar-allocations/ncar-strategic-capability-nsc-projects

Project Management With Ms Project. (2015).

Ravindran, A. (2008). Operations research and management science handbook. Boca Raton: CRC Press.

Samant, U. Computer software for successful project management.

Sheffield, U. (2017). Planning your assessment - Candidate Selection - Jobs, Recruitment & Selection - HR - The University of Sheffield. Sheffield.ac.uk.

Skenderi, B. (2015). Project Management Scheduling Software. Saarbru?cken: Scholars' Press.

Ulhaus M. Samant. (2016). Computer Support for Successful Project Management. Business Expert Press.

Wysocki, R., & McGary, R. (2003). Effective project management. Indianapolis: Wiley Pub

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