Develop A Higher Education Website For Students: Project Charter

Write a report (2000 words) and cover the following areas:
1. Overview: Short summary of the objectives and scope of the project
2. Identify the MOV and explain how it was developed
3. Discussion of which Project Management methodology will be applied and its strengths and possible weaknesses
4. Stakeholder analysis and communication plan
5. Discussion of the leadership qualities required by the project manager and the rolesand responsibilities of the project team members.
6. A WBS for the project including: tasks to be performed, duration, responsible team member

The following assignment had been developed for listing the elements of project in a project charter document for the project of ‘Develop a higher education website for students’. The project charter would serve the option for transferring the initial information to the project team members and the aligning the utilization of the effective management and operations (Ekrot, Kock & Gemünden, 2016). The charter document would help the project team for understanding the basic information and initial requirements for the project. A WBS of project plan is included this report for developing the understanding of the effective completion. The complete charter document would align with the inclusion of the prospects of development and understanding. The alignment would also be helpful for easing the simplification and development.

The objectives of the project of ‘Develop a higher education website for students’ are,

• To design and develop a website comprising of integrated database of higher education
• To imply the use of project management principles and techniques for aligning with the formation of operations
• To complete the project in the estimated time and budget exhaustion

The scope of the project of ‘Develop a higher education website for students’ is given below,

In scope: The documentation of project progress, project plan development, design of website, development of website, testing, and go live are the in scope items of the project.

Out of scope: The training and change management are out of scope items of the project as they are not in need for the completion of the project.

The MOV is the analysis of the project outcomes based on the factors of better, faster, cheaper, and do more. The project deliverable of website for students has been analysed on these factors as given below,

Better	The development of the website would allow the integration of the information and aligning the single database for the higher education information.
Faster	The students would be able to access the information from a single platform and it would align with the increasing the faster access to the information.
Cheaper	Since no other resources would be required for accessing information, it would consume less resources for the operations
Do More	The students can provide feedback on the information and review it for improving the operations

The waterfall methodology has been selected for the development of the website as it would allow the utilization of the effective and improved operations. The activities would result in listing the project for developing and designing the website using innovative tools and operations. The following diagram would show the waterfall methodology model,

Reason for selection of Waterfall Methodology: The waterfall methodology would allow the use of sequential process and it would help in getting the following benefits for the project of website development,

• Simple structure allowing the ease of project execution and development
• Supportive process as each of the prior step has been completed
• Ensuring the completion would allow the progress of the project

Strengths	Weakness
Steady process All information is pre-assumed and analysed All process would be completed sequentially	Tracking is not possible Inclusion of change management would be difficult Time consuming

Strengths: The use of waterfall methodology would be helpful for defining the completion of the project management operations. The waterfall methodology is helpful as it is a steady process and involves the support and development of the effective operations. The involvement of the processes would be aligned with the formation of the information access and development. The utilization of the successive management process would involve the utilization of the sequence completion of the project. The implication of waterfall methodology is helpful for ensuring the effective completion of the project.

Scope of the Project

Weaknesses: The lack of possibility of progress tracking would be helpful for making the major drawback for the use of the methodology. The management of the processes would involve the utilization of the proper and effective management processing. The change management would provide the major role for project of website development. However, using waterfall methodology, the project would not get the opportunity of developing change management process.

Stakeholders	Power	Influence	Role
Client	High	High	Providing initial requirements for the project
Sponsors	High	Low	Providing the resources required for the project
End Users	Low	Low	Using the end product of the project
Project team	Low	High	Executing the project activities
Contractor	High	Low	Inspection the functionality of the website and making it Go live

 Communication Plan

Sender	Information	Method of Communication	Frequency	Receiver
Client	Project Requirements	Board Meeting	Once	Project Manager
Project Manager	Project Requirements	Reports	Once	Project team
Project Manager	Project Progress	Meetings	Weekly	Client
Project team	Project Progress	Emails	Monthly	Project Manager

The leadership qualities of the project manager are,

Excellent Communication: the project manager must be able to communicate with the project team members and the client about the requirements and progress of project.

Positive Attitude: the project manager must bring positivity in the operations for motivating the project team members.

Competence and Integrity: The project manager must possess the qualities of competence and integrity of the operations.

Team Builder: The project manager would have to make sure that project team would be managed and executed by the use of the effective operations.

Cool, Calm, and Problem Solver: The project manager must have cool mind and he/she would be responsible for solving the problems of the project calmly.

Resource Name	Roles and Responsibilities
Analyst	Analyzing the requirements of the project
Documenter	Developing the project documents
Project Manager	Management of the project activities
Planner	Forming the project plan
Risk Analyst	Mitigation the risk factors identified
HR manager	Managing the resources of the project and communication process
Designer	Developing the design of the website
Tester	Testing the functionality of the website developed
Developer	Developing the website supporting the inclusion of the information of the higher studies
Consulting Engineer	Inspecting the final operations of the website

The work breakdown structure for the project of Develop a higher education website for students would comprise of developing an understanding of the progress of the project and align it with the formation of the smart and effective management process. The implication of the effective and smart project completion would be aligned for developing the smart identification of the project completions. The work packages of the project include the phases of initial phase, planning phase, execution phase (includes work packages of website designing and website developing), and closure. The initial phase is the first work package required for developing the effective and improved operation development for initialization of the project operations and it includes the activities of requirement analysis, charter documentation, resource accumulation, submission of documents, review and signs off, and kick off. The second work package is the planning phase that would result in identification of the activities required for the completion of the project and forming the schedule for the activities. The activities of this work package are activities are listed, scheduling of the project activities, risk management planning, communication planning, and plan approvals. The execution phase is the work package comprising of sub work packages of website designing and developing. It is the main work package as the website development and designing is the most crucial aspect of modifying the influence of managing the configuration of the operations. The activities of the website designing include interface of website developed, review of functions, design development, simulation of design, and design approval. The activities of website development include functions are programmed, website features are developed, structure of website is developed, all functions are integrated, alpha testing, beta testing, and system developed. The final work package of the project is closure that results in termination of the project. Final documents are made, inspection, submission of documents, review and sign off, and closed are the inclusive work of the work package. The following is the work breakdown structure for the project,

MOV Analysis

The project of ‘Develop a higher education website for students’ has been developed for designing and developing the website for the students so that they can access information and develop an identification of the aspects of development. The identified activities would be inclusive of documentation and planning process along with the website development and designing. The task list is given below,

WBS	Task Name
0	Develop a higher education website for students
1	Initial Phase
1.1	Requirement Analysis
1.2	Charter Documentation
1.3	Resource Accumulation
1.4	Submission of documents
1.5	Review and Sign off
1.6	Kick off
2	Planning Phase
2.1	Activities are listed
2.2	Scheduling of the project activities
2.3	Risk management planning
2.4	Communication Planning
2.5	Plan Approvals
3	Execution Phase
3.1	website Designing
3.1.1	Interface of website developed
3.1.2	Review of Functions
3.1.3	Design Development
3.1.4	Simulation of design
3.1.5	Design Approval
3.2	Website Development
3.2.1	Functions are programmed
3.2.2	Website Features are developed
3.2.3	Structure of website is developed
3.2.4	All functions are integrated
3.2.5	Alpha testing
3.2.6	Beta testing
3.2.7	System Developed
4	Closure
4.1	Final Documents are made
4.2	Inspection
4.3	Submission of documents
4.4	Review and Sign off
4.5	Closed

The project is divided into phases and the completion of the activities would be summed for getting the duration of the phase. The addition of the time taken for the completion of the each of the phases would result in developing the final project deliverable. The following is the time taken for the project activities,

WBS	Task Name	Duration	Start	Finish
0	Develop a higher education website for students	66 days	Mon 10/1/18	Mon 12/31/18
1	Initial Phase	10 days	Mon 10/1/18	Fri 10/12/18
1.1	Requirement Analysis	2 days	Mon 10/1/18	Tue 10/2/18
1.2	Charter Documentation	2 days	Wed 10/3/18	Thu 10/4/18
1.3	Resource Accumulation	4 days	Fri 10/5/18	Wed 10/10/18
1.4	Submission of documents	1 day	Thu 10/11/18	Thu 10/11/18
1.5	Review and Sign off	1 day	Fri 10/12/18	Fri 10/12/18
1.6	Kick off	0 days	Fri 10/12/18	Fri 10/12/18
2	Planning Phase	12 days	Mon 10/15/18	Tue 10/30/18
2.1	Activities are listed	2 days	Mon 10/15/18	Tue 10/16/18
2.2	Scheduling of the project activities	3 days	Wed 10/17/18	Fri 10/19/18
2.3	Risk management planning	4 days	Mon 10/22/18	Thu 10/25/18
2.4	Communication Planning	3 days	Fri 10/26/18	Tue 10/30/18
2.5	Plan Approvals	0 days	Tue 10/30/18	Tue 10/30/18
3	Execution Phase	58 days	Mon 10/1/18	Wed 12/19/18
3.1	website Designing	12 days	Wed 10/31/18	Thu 11/15/18
3.1.1	Interface of website developed	3 days	Wed 10/31/18	Fri 11/2/18
3.1.2	Review of Functions	2 days	Mon 11/5/18	Tue 11/6/18
3.1.3	Design Development	5 days	Wed 11/7/18	Tue 11/13/18
3.1.4	Simulation of design	2 days	Wed 11/14/18	Thu 11/15/18
3.1.5	Design Approval	0 days	Thu 11/15/18	Thu 11/15/18
3.2	Website Development	58 days	Mon 10/1/18	Wed 12/19/18
3.2.1	Functions are programmed	4 days	Fri 11/16/18	Wed 11/21/18
3.2.2	Website Features are developed	3 days	Thu 11/22/18	Mon 11/26/18
3.2.3	Structure of website is developed	5 days	Tue 11/27/18	Mon 12/3/18
3.2.4	All functions are integrated	6 days	Tue 12/4/18	Tue 12/11/18
3.2.5	Alpha testing	3 days	Wed 12/12/18	Fri 12/14/18
3.2.6	Beta testing	3 days	Mon 12/17/18	Wed 12/19/18
3.2.7	System Developed	0 days	Mon 10/1/18	Mon 10/1/18
4	Closure	8 days	Thu 12/20/18	Mon 12/31/18
4.1	Final Documents are made	2 days	Thu 12/20/18	Fri 12/21/18
4.2	Inspection	4 days	Mon 12/24/18	Thu 12/27/18
4.3	Submission of documents	1 day	Fri 12/28/18	Fri 12/28/18
4.4	Review and Sign off	1 day	Mon 12/31/18	Mon 12/31/18
4.5	Closed	0 days	Mon 12/31/18	Mon 12/31/18

The project comprises of a number of resources for taking care of the activities and aligning with the completion of the effective project completion. The project team would comprise of Analyst, Documenter, Project Manager, Planner, Risk Analyst, HR manager, Designer, Tester, Developer, and Consulting Engineer. The following is the responsible activities of the project human resources for the completion of the activities,

Resource Name	Responsibilities	Work
Analyst	Requirement Analysis	16 hrs
Documenter	Charter Documentation Submission of documents Final Documents are made Submission of documents	48 hrs
Project Manager	Resource Accumulation Review and Sign off Review and Sign off	48 hrs
Planner	Activities are listed Scheduling of the project activities	40 hrs
Risk Analyst	Risk management planning	32 hrs
HR manager	Communication Planning	24 hrs
Designer	Interface of website developed Review of Functions Design Development Website Features are developed Structure of website is developed All functions are integrated	192 hrs
Tester	Simulation of design Alpha testing Beta testing	64 hrs
Developer	Functions are programmed	32 hrs
Consulting Engineer	Inspection	32 hrs

Conclusion

It can be concluded from the assignment that the development had been effectively implied for easing the utilization of the formation development. The alignment had been involved for improving the management of the successive inclusion management. The involvement had been implied for easing the successful development model. The completion of the project of ‘Develop a higher education website for students’ had been done for developing a website for the students for accessing information of higher studies. A WBS of project plan was included this report for developing the understanding of the effective completion. The complete charter document had aligned with the inclusion of the prospects of development and understanding. The alignment had also helped for easing the simplification and development.

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