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Your group has been appointed to build a new Community Centre for Wyndham City Council (client) on council land provided in Tarniet with an approved budget of $5 million only for the Community Centre.

As the Project Manager of the project you are requested to submit a Project Execution Plan (PEP) for this development.

The group has to develop a project execution plan to manage the activities required to construct the Community Centre.

The tasks required include:

  • Develop a scope of this project
  • Developing a budget for construction of the community centre and ensuring that the owner can provide the funds and are committed to funding the project
  • Obtaining planning permits and approvals from the relevant authorities.
  • Design and construction of the Community Centre.
  • Completion and handover.

Your team should produce a Project Execution Plan (PEP) which sets out how the project is to be executed. The project schedule forms part of the PEP document.

The Basis of Schedule which may form part of the PEP sets out the underlying assumptions going into the plan and how the plan is to be constructed, scheduling units, choice of calendars, choice of planning tool, etc. Will the schedule be resourced? Will the resources have costs associated with them? What will be the availability (calendar) of the various resources? That is, what are the work and non-work days (Public holidays, RDOs etc)?

Prepare the following by utilising a project management software application MS Project 2013:

  • A list of tasks and work breakdown schedule for the project including activity durations
  • A project Calendar
  • A PDM diagram and a Gantt Chart
  • A weekly Gantt Chart of all activities sorted by WBS
  • A list and cost of all resources (own and/or subcontracted).
  • Final cost and detail budget reports as per WBS
  • Various resource schedules in the form of Gantt Charts
  • A budget and cost forecast. Also, develop an “S” curve using the software
  • Other relevant reports to support the PEP

WBS

Task Name

0

Project Execution Plan for Building Community Centre

1

   Project Initiation of Execution

1.1

      Preparation of Project development plan

1.2

      Project charter presentation

1.3

      Project Agenda setting

1.4

      Finalization of project objectives

1.5

      Finalization of project resources

1.6

      Finalization of project contract signing

2

   Project Planning for Execution

2.1

      Project plan development

2.2

      Selection sites

2.3

      Preparation of contract signing

2.4

      Phased plan for construction

2.5

      Selection of contractors

2.6

      Construction plot booking

2.7

      Segmentation of areas for building centre

3

   Project Execution Processes

3.1

      Analysis of sites

3.2

      Storage selection

3.3

      design of hall

3.4

      Arrangements for hall

3.5

      Preparation in building piece of arts within hall

3.6

      Building of stage

3.7

      Garden building

3.8

      Construction of parking lot

3.9

      Building of site models

3.10

      Construction of Restrooms

3.11

      Construction of playground

3.12

      Construction of basket ball corner

3.13

      Arrangement for halls and flooding zones for guests

4

   Project closure

4.1

      Project charter sign off

4.2

      Final Presentation preparation

4.3

      Reviewing and testing of planned schedules

4.4

      Finalization of project phases

4.5

      End of project

WBS

Task Name

Duration

Start

Finish

Predecessors

Resource Names

0

Project Execution Plan for Building Community Centre

430 days

01-05-2017

21-12-2018

1

   Porject Initiation of Execution

102 days

01-05-2017

19-09-2017

1.1

      Preparation of Project development plan

30 days

01-05-2017

09-06-2017

Project Manager ,Project Planner

1.2

      Project charter presentation

20 days

12-06-2017

07-07-2017

2

Project Manager

1.3

      Project Agenda setting

10 days

10-07-2017

21-07-2017

3

Project Manager

1.4

      Finalization of project objectives

15 days

24-07-2017

11-08-2017

4,3

Project Manager ,Project Planner

1.5

      Finalization of project resoruces

13 days

14-08-2017

30-08-2017

5

Project Manager

1.6

      Finalization of project contract signing

14 days

31-08-2017

19-09-2017

6

Project Planner

2

   Project Planning for Execution

101 days

20-09-2017

07-02-2018

2.1

      Project plan development

20 days

20-09-2017

17-10-2017

7

Project Manager ,Project Planner

2.2

      Selection sites

13 days

18-10-2017

03-11-2017

9

Construction head ,Designer

2.3

      Preparation of contract signning

15 days

06-11-2017

24-11-2017

10,9

Architect ,Designer

2.4

      Phased plan for construction

12 days

27-11-2017

12-12-2017

11

Project sponsor ,Site engineers

2.5

      Selection of contractors

16 days

13-12-2017

03-01-2018

12

Clients ,Construction head

2.6

      Construction plot booking

20 days

04-01-2018

31-01-2018

13,12

Construction head

2.7

      Segmentation of areas for building centre

5 days

01-02-2018

07-02-2018

14

Designer ,Project sponsor

3

   Project Execution Processes

177 days

01-02-2018

05-10-2018

3.1

      Analysis of sites

10 days

01-02-2018

14-02-2018

14

Hardware head ,Project Manager

3.2

      Storage selection

12 days

15-02-2018

02-03-2018

17

Construction head ,Site engineers

3.3

      design of hall

15 days

05-03-2018

23-03-2018

18

Designer ,Hardware head

3.4

      Arrangements for hall

14 days

26-03-2018

12-04-2018

19

Construction head ,Site engineers

3.5

      Preparation in building piece of arts within hall

18 days

13-04-2018

08-05-2018

20

Construction head ,Designer

3.6

      Building of stage

12 days

09-05-2018

24-05-2018

21

Site engineers

3.7

      Garden building

14 days

25-05-2018

13-06-2018

22

Project Planner

3.8

      Construction of parking lot

13 days

14-06-2018

02-07-2018

23

Construction head

3.9

      Building of site models

15 days

03-07-2018

23-07-2018

24

Construction head ,Designer

3.10

      Construction of Restrooms

14 days

24-07-2018

10-08-2018

25

Architect ,Designer ,Workers

3.11

      Construction of playground

12 days

13-08-2018

28-08-2018

26,24

Construction head ,Site engineers

3.12

      Construction of basket ball corner

16 days

29-08-2018

19-09-2018

27,26

Construction head ,Site engineers

3.13

      Arrangment for halls and fooding zones for guests

12 days

20-09-2018

05-10-2018

28

Construction head ,Designer

4

   Project closure

55 days

08-10-2018

21-12-2018

4.1

      Project charter sign off

12 days

08-10-2018

23-10-2018

29

Project Manager ,Project Planner

4.2

      Final Presentatiion preparation

10 days

24-10-2018

06-11-2018

31

Project Manager

4.3

      Revewing and testing of planned schedules

11 days

07-11-2018

21-11-2018

32,29

Project Manager

4.4

      Finalization of project phases

10 days

22-11-2018

05-12-2018

33

Project Planner

4.5

      End of project

12 days

06-12-2018

21-12-2018

34

Project Manager

References 

Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.

Takey, S. M., & de Carvalho, M. M. (2015). Competency mapping in project management: An action research study in an engineering company. International Journal of Project Management, 33(4), 784-796.

Teller, J., & Kock, A. (2013). An empirical investigation on how portfolio risk management influences project portfolio success. International Journal of Project Management, 31(6), 817-829.

Todorovi?, M. L., Petrovi?, D. ?., Mihi?, M. M., Obradovi?, V. L., & Bushuyev, S. D. (2015). Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), 772-783.

Too, E. G., & Weaver, P. (2014). The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), 1382-1394.

Turner, R. (2016). Gower handbook of project management. Routledge.

Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.

Walker, A. (2015). Project management in construction. John Wiley & Sons.

Williams, S., El-Rawas, O., Green, P., & Boehm, B. (2013). Learning project management decisions: A case study with case-based reasoning versus data farming.

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[Accessed 23 April 2024].

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