Your group has been appointed to build a new Community Centre for Wyndham City Council (client) on council land provided in Tarniet with an approved budget of $5 million only for the Community Centre.
As the Project Manager of the project you are requested to submit a Project Execution Plan (PEP) for this development.
The group has to develop a project execution plan to manage the activities required to construct the Community Centre.
The tasks required include:
- Develop a scope of this project
- Developing a budget for construction of the community centre and ensuring that the owner can provide the funds and are committed to funding the project
- Obtaining planning permits and approvals from the relevant authorities.
- Design and construction of the Community Centre.
- Completion and handover.
Your team should produce a Project Execution Plan (PEP) which sets out how the project is to be executed. The project schedule forms part of the PEP document.
The Basis of Schedule which may form part of the PEP sets out the underlying assumptions going into the plan and how the plan is to be constructed, scheduling units, choice of calendars, choice of planning tool, etc. Will the schedule be resourced? Will the resources have costs associated with them? What will be the availability (calendar) of the various resources? That is, what are the work and non-work days (Public holidays, RDOs etc)?
Prepare the following by utilising a project management software application MS Project 2013:
- A list of tasks and work breakdown schedule for the project including activity durations
- A project Calendar
- A PDM diagram and a Gantt Chart
- A weekly Gantt Chart of all activities sorted by WBS
- A list and cost of all resources (own and/or subcontracted).
- Final cost and detail budget reports as per WBS
- Various resource schedules in the form of Gantt Charts
- A budget and cost forecast. Also, develop an “S” curve using the software
- Other relevant reports to support the PEP
|
WBS |
Task Name |
|
0 |
Project Execution Plan for Building Community Centre |
|
1 |
Project Initiation of Execution |
|
1.1 |
Preparation of Project development plan |
|
1.2 |
Project charter presentation |
|
1.3 |
Project Agenda setting |
|
1.4 |
Finalization of project objectives |
|
1.5 |
Finalization of project resources |
|
1.6 |
Finalization of project contract signing |
|
2 |
Project Planning for Execution |
|
2.1 |
Project plan development |
|
2.2 |
Selection sites |
|
2.3 |
Preparation of contract signing |
|
2.4 |
Phased plan for construction |
|
2.5 |
Selection of contractors |
|
2.6 |
Construction plot booking |
|
2.7 |
Segmentation of areas for building centre |
|
3 |
Project Execution Processes |
|
3.1 |
Analysis of sites |
|
3.2 |
Storage selection |
|
3.3 |
design of hall |
|
3.4 |
Arrangements for hall |
|
3.5 |
Preparation in building piece of arts within hall |
|
3.6 |
Building of stage |
|
3.7 |
Garden building |
|
3.8 |
Construction of parking lot |
|
3.9 |
Building of site models |
|
3.10 |
Construction of Restrooms |
|
3.11 |
Construction of playground |
|
3.12 |
Construction of basket ball corner |
|
3.13 |
Arrangement for halls and flooding zones for guests |
|
4 |
Project closure |
|
4.1 |
Project charter sign off |
|
4.2 |
Final Presentation preparation |
|
4.3 |
Reviewing and testing of planned schedules |
|
4.4 |
Finalization of project phases |
|
4.5 |
End of project |
|
WBS |
Task Name |
Duration |
Start |
Finish |
Predecessors |
Resource Names |
|
0 |
Project Execution Plan for Building Community Centre |
430 days |
01-05-2017 |
21-12-2018 |
||
|
1 |
Porject Initiation of Execution |
102 days |
01-05-2017 |
19-09-2017 |
||
|
1.1 |
Preparation of Project development plan |
30 days |
01-05-2017 |
09-06-2017 |
Project Manager ,Project Planner |
|
|
1.2 |
Project charter presentation |
20 days |
12-06-2017 |
07-07-2017 |
2 |
Project Manager |
|
1.3 |
Project Agenda setting |
10 days |
10-07-2017 |
21-07-2017 |
3 |
Project Manager |
|
1.4 |
Finalization of project objectives |
15 days |
24-07-2017 |
11-08-2017 |
4,3 |
Project Manager ,Project Planner |
|
1.5 |
Finalization of project resoruces |
13 days |
14-08-2017 |
30-08-2017 |
5 |
Project Manager |
|
1.6 |
Finalization of project contract signing |
14 days |
31-08-2017 |
19-09-2017 |
6 |
Project Planner |
|
2 |
Project Planning for Execution |
101 days |
20-09-2017 |
07-02-2018 |
||
|
2.1 |
Project plan development |
20 days |
20-09-2017 |
17-10-2017 |
7 |
Project Manager ,Project Planner |
|
2.2 |
Selection sites |
13 days |
18-10-2017 |
03-11-2017 |
9 |
Construction head ,Designer |
|
2.3 |
Preparation of contract signning |
15 days |
06-11-2017 |
24-11-2017 |
10,9 |
Architect ,Designer |
|
2.4 |
Phased plan for construction |
12 days |
27-11-2017 |
12-12-2017 |
11 |
Project sponsor ,Site engineers |
|
2.5 |
Selection of contractors |
16 days |
13-12-2017 |
03-01-2018 |
12 |
Clients ,Construction head |
|
2.6 |
Construction plot booking |
20 days |
04-01-2018 |
31-01-2018 |
13,12 |
Construction head |
|
2.7 |
Segmentation of areas for building centre |
5 days |
01-02-2018 |
07-02-2018 |
14 |
Designer ,Project sponsor |
|
3 |
Project Execution Processes |
177 days |
01-02-2018 |
05-10-2018 |
||
|
3.1 |
Analysis of sites |
10 days |
01-02-2018 |
14-02-2018 |
14 |
Hardware head ,Project Manager |
|
3.2 |
Storage selection |
12 days |
15-02-2018 |
02-03-2018 |
17 |
Construction head ,Site engineers |
|
3.3 |
design of hall |
15 days |
05-03-2018 |
23-03-2018 |
18 |
Designer ,Hardware head |
|
3.4 |
Arrangements for hall |
14 days |
26-03-2018 |
12-04-2018 |
19 |
Construction head ,Site engineers |
|
3.5 |
Preparation in building piece of arts within hall |
18 days |
13-04-2018 |
08-05-2018 |
20 |
Construction head ,Designer |
|
3.6 |
Building of stage |
12 days |
09-05-2018 |
24-05-2018 |
21 |
Site engineers |
|
3.7 |
Garden building |
14 days |
25-05-2018 |
13-06-2018 |
22 |
Project Planner |
|
3.8 |
Construction of parking lot |
13 days |
14-06-2018 |
02-07-2018 |
23 |
Construction head |
|
3.9 |
Building of site models |
15 days |
03-07-2018 |
23-07-2018 |
24 |
Construction head ,Designer |
|
3.10 |
Construction of Restrooms |
14 days |
24-07-2018 |
10-08-2018 |
25 |
Architect ,Designer ,Workers |
|
3.11 |
Construction of playground |
12 days |
13-08-2018 |
28-08-2018 |
26,24 |
Construction head ,Site engineers |
|
3.12 |
Construction of basket ball corner |
16 days |
29-08-2018 |
19-09-2018 |
27,26 |
Construction head ,Site engineers |
|
3.13 |
Arrangment for halls and fooding zones for guests |
12 days |
20-09-2018 |
05-10-2018 |
28 |
Construction head ,Designer |
|
4 |
Project closure |
55 days |
08-10-2018 |
21-12-2018 |
||
|
4.1 |
Project charter sign off |
12 days |
08-10-2018 |
23-10-2018 |
29 |
Project Manager ,Project Planner |
|
4.2 |
Final Presentatiion preparation |
10 days |
24-10-2018 |
06-11-2018 |
31 |
Project Manager |
|
4.3 |
Revewing and testing of planned schedules |
11 days |
07-11-2018 |
21-11-2018 |
32,29 |
Project Manager |
|
4.4 |
Finalization of project phases |
10 days |
22-11-2018 |
05-12-2018 |
33 |
Project Planner |
|
4.5 |
End of project |
12 days |
06-12-2018 |
21-12-2018 |
34 |
Project Manager |
References
Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.
Takey, S. M., & de Carvalho, M. M. (2015). Competency mapping in project management: An action research study in an engineering company. International Journal of Project Management, 33(4), 784-796.
Teller, J., & Kock, A. (2013). An empirical investigation on how portfolio risk management influences project portfolio success. International Journal of Project Management, 31(6), 817-829.
Todorovi?, M. L., Petrovi?, D. ?., Mihi?, M. M., Obradovi?, V. L., & Bushuyev, S. D. (2015). Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), 772-783.
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Turner, R. (2016). Gower handbook of project management. Routledge.
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Walker, A. (2015). Project management in construction. John Wiley & Sons.
Williams, S., El-Rawas, O., Green, P., & Boehm, B. (2013). Learning project management decisions: A case study with case-based reasoning versus data farming.
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