Organizational Architecture And ERP Solution For Operational Excellence At Woolworth, An Essay.

Current Organizational Structure of Woolworth

This assignment is reflecting on the organizational architecture of Woolworth with respect to their operational excellence and multinational supermarkets that are considered as their target market for sales (Alismaili et al., 2016). In addition to this, this assignment is considering the organizational structure of the organization for managing and identifying the operational problems involved within the organizational structure of the Woolworth. In addition to this, this assignment is also elaborating about the most likely software development process that is considered as the ERP for mitigating these issues. This is considered here as the most effective acquisition method for operational excellence management.

Organizational structure of the organization is very important for managing the issues and problems involved within the organizational structure. Therefore, following organizational structure is showing functional heads of Woolworth:

Figure 1: Organizational Structure

(Source: Woolworths Online, 2017)

According to Bryce et al., (2015), Woolworth uses significant standards for operational improvements within their organization. This organization is involves customers, stakeholders and clients for managing their system architecture for developing their operational excellence. In addition to this, this aspect is analyzed that the competition is getting increased with respect to the functional areas of operations and problems. There are different kinds of problems that impacts on the system architecture as well as operational excellence of problems. In addition to this, this aspect reduces the performance of the organization. Some of these issues are being elaborated as follows:

Inefficient service process designs: Inefficient service process design is one of the most effective and efficient designing errors involved within the organizational structure of Woolworth (Woolworths Online, 2017). In addition to this, this is analyzed that the retail sector is fully dependent on these design process measures that manages the development perspective of the organizational structure. This aspect reduces the customer satisfaction measures involved within the organizational and operational structure of Woolworth.

Inefficient communication: Poor communication is another aspect and measure that incorporates challenges and problems within the organizational structure of Woolworth (Woolworths Online, 2017). In addition to this, smooth organizational structure includes good communication skills among its organizational members. Henceforth, it is identified that Woolworth does not have proper set of companies that consists of efficient employees having good communication.

Poor supply chain management: The supply chain management process is manage with respect to functional area of operations and other possible measures with respect to the organizational structure of Woolworth. The storage management and other possible chances related to the storage management practices are managed with respect to these aspects and functional areas.

Poor human resource management: Human resource management is another aspect that helps in managing the any resource such as employee related activities that impact on the organizational culture. In addition to this, these aspects are not managed effectively within the organizational structure of Woolworth (Woolworths Online, 2017). Sales of the organization is also impacted by the organizational structure and human resource management aspect of the organization..  

Woolworth is choosing ERP solution as the best suited solution for managing all of the risks involved within the organizational structure of the organization. In addition to this, enterprise resource planning is nothing but one software package that includes various facilities for managing organizational activities and fundamental areas of operations which leads to the development of the organizational as well as operational excellence (Dillon and Vossen, 2015). Additionally, the organizational structure of Woolworth can forecasts easy risks management and collaborative relation build up for managing the architectural development within the organization.

Operational problems experienced by Woolworth

The ERP solution is nothing but the processing as well as management of different activities of organizational process management that leads to the system architectural development as well as operational excellence development within the organization (Fakieh, Blount & Busch, 2014). The ERP system architecture consists of human resource management, sales and other possible solution management processes involved within the organizational structure of Woolworth.

The sales process development perspective is helpful in solving as well as providing opportunities for visualizing issues and methods of sales involved within the sales processes within Woolworth. Additionally, one flow chart is being presented within the report in order to manage the flow of tasks and processes within the organizational sales team of Woolworth (Ismail & King, 2014). Therefore, the arrows are showing the directed processes and functional areas of the sales process. These processes are interlinked with each other in order to manage the nearest assessment.

Figure 2: System flowchart of the sales

(Source: Created by Author)

The control problems are can occur within the organizational structure in order to manage the issues involved within the organizational structure of Woolworth. In addition to this, the designs of sales systems failures are encountered with the help of these measures. Following are the fraudulent processes:

False sales: Customers can make fraud with the help of their fraudulent activities involved within the organizational structure of the organization (Kraus, 2014). Therefore, this activity introduces false measures within the organizational structure of Woolworth.

False Purchase: False purchase is another aspect that makes the customers fool due to wrong activities incorporated by the organizational members of the Woolworth.

Conclusion

This can be concluded that the organizational structure is very important for managing development of the organization with respect to their objectives and functional areas of operations. In addition to this, this report is elaborating about the processes and ERP solutions and their benefits for Woolworth. The operational improvement aspect is mainly focused within this report.

The accounting software packages are nothing but one advanced representation of technology that provides the organizations facility to operate their financial and other accounts related operations in order to reduce time in operating various accounts related operations involved within the organizational structure of organization (Xero Accounting Software, 2017). In addition to this, these software also reduces the effort in using paper for recording various accounts related data sets.

This report is focusing on the development and beneficial point of view of these accounting software packages. This report is considered Xero for analyzing the benefits from this software package within Australian target markets. Additionally, there are various issues related to this accounting software which are also being elaborated within the report.

The concept of accounting software packages over Australia was very beneficial for different kinds of organizations with respect to their functional measures and standards for operational excellence. In addition to this, this software company is mainly based in New Zealand and established in the year of 2014. There are various benefits and advantages for using this software package for managing the development aspect of the organization (Xero Accounting Software, 2017). There are various small and midsized organizations that have adopted this software package in order to manage their operational excellence with respect to their organizational objectives and goals involved within their organizational structure as well as culture. The implementation of this software have changed the use of the accounting standards that was responsible for managing the architectural demands and needs of the organizational infrastructure as well as customers and clients of the organization that made this software more popular. This software package has become one new trait that helped the organizations in managing their profit margins with respect to the organizational objectives and demands. These functional features and operational excellence measures made this software package more advantageous with respect to the organizational demands and needs involved within the organizational structure of the concerned organization (Xero Accounting Software, 2017). All of these beneficial measures made the application adopted by every company of Australia.

Most Likely System Acquisition Method

The competition among the accounting software shows that Xero is one of the best accounting software providers in Australia. This information reveals that this accounting software is one of the best possible solutions for managing any accounts related operations within any kinds of organizations. Xero provides effective support in managing financial operations within the organizational structure of organizations (Xero Accounting Software, 2017). This software provides effective solution for managing the accounting details within the organization in order to increase their operational excellence with respect to demands of the market. Autonomous measures and processes made the software more attractive with respect to demands and functional measures of Australian organizations. There are various kinds of benefits of this software that makes this more advantageous with respect to its demands and needs. In addition to this, these benefits are time consuming measures for accounting details management, automatic updating of financial databases and erroneous step limitations and other tedious jobs that are reduced by this accounting software with respect to various fundamental concepts and perspectives involved within the organizational structure of the concerned organization that is implementing Xero for managing their accounting details (Xero Accounting Software, 2017).

Figure 1: Market Size of Xero

(Source: Created by Author)

The leading organizations within market are Xero, MYOB and Intuit. In addition to this, therefore this can be assumed that Xero is one of the best accounting solution providers within Australia. The xero uses the software as a service as it is one cloud based services. This cloud based service provides effective benefits to the organization those uses the service (Xero Accounting Software, 2017). The cloud infrastructure of this solution provides to the various organizations that provides connectivity as well as data storage protection from different positions of the world. The IT industry is entirely dependent on this cloud based infrastructures. Therefore, Xero can be considered as one of the best solution for managing architectural development within organizations.  

There are different competitive advantages of this accounting software packages. Additionally, these benefits are being elaborated as follows:

Simplicity in User Interface: This accounting software provides effective system architecture for managing and developing user interface that helps individual in understanding the functions (Yen et al., 2015).

Cloud base: Cloud based architecture provides effective solution of connectivity among different users and organizations. Cloud based infrastructure makes the system and application better and improved.

Collaboration among multiple users: The cloud based infrastructure connects multiple users and provides support for managing any kinds of financial operations.  

Fast set process: Fast installation process is another advantages that makes this application developed and functionally effective with respect to fundamental aspects of accounting processes.

Integrating system: This application integrates various kinds of applications involved within the organizational system architecture of any adopting organization.

Though this software package provides various advantages over their target market, there are different gaps involved within the applications of this software package. These are given as follows:

Time consumption: This application learning processes and installation as well as updating process are very time consuming with respect to other software packages available for accounting software related applications (Marand et al., 2013).

Description and preparation of a system flowchart of the sales and procedures for Woolworths

Security issues: Security issues are another aspect that manages the applications of accounting software.

Complexity: This software application provides complex system architecture to be operated within the organizations.

Conclusion

This can be concluded that accounting software is one of the most effective and important technical advantages of Australia that provided benefits and higher brand value to small and midsized organization over that region. In addition to this, this article has chosen Xero in order to elaborate the functional benefits of Xero within the organizations of Australia. This report is elaborating about the benefits, issues and challenges that are incorporated because of this accounting software within organizations.  Therefore, this can be stated that the organizational structure of organizations as well as the use of accounting software packages within Australian market both is interlinked. This report is considering Woolworth and Xero.

References

Alismaili, S., Li, M., Shen, J. & He, Q., (2016). A Multi Perspective Approach for Understanding the Determinants of Cloud Computing Adoption among Australian SMEs. arXiv preprint arXiv:1606.00745.

Bryce, M., Ali, M.J. & Mather, P.R., (2015). Accounting quality in the pre-/post-IFRS adoption periods and the impact on audit committee effectiveness—Evidence from Australia. Pacific-Basin Finance Journal, 35, pp.163-181.

Dillon, S. and Vossen, G., (2015). SaaS cloud computing in small and medium enterprises: A comparison between Germany and New Zealand. International Journal of Information Technology, Communications and Convergence, 3(2), pp.87-104.

Fakieh, B., Blount, Y. & Busch, P., (2014). Success in the Digital Economy: Cloud Computing, SMEs and the impact to National Productivity. ACIS.

Ismail, N.A. & King, M., (2014). Factors influencing the alignment of accounting information systems in small and medium sized Malaysian manufacturing firms. Journal of Information Systems and Small Business, 1(1-2), pp.1-20.

Kraus, D., (2014). Consolidated data analysis and presentation using an open-source add-in for the Microsoft Excel® spreadsheet software. Medical Writing, 23(1), pp.25-28.

Kumar, A. & O'Reilly, S., (2013). Backend Processes and Operational Issues: A Quick Scan Audit of the Inventory Management System Followed at Tata Croma Stores. IUP Journal of Supply Chain Management, 10(3), p.39.

Lim, N., & Perrin, B., (2014). Standard Business Reporting in Australia: Past, Present, and Future. Australasian Journal of Information Systems, 18(3).

Maheu, R., Archambault, N., Baldwin, J.J., Arloo, A. & Buckley, S., PharmaCommunications Holdings Inc., (2014). Method, system and computer program product for enhancing business growth, marketing and analysis. U.S. Patent Application 14/180,574.

Marand, A.A., Marand, E.A. & Dashtebayaz, M.L., (2013). Investigating the effects of cloud computing on accounting and its comparison with traditional models. Advances in Environmental Biology, 7(10 S1), pp.2836-2847.

Murthy, V. & Abeysekera, I., (2015). Corporate social reporting practices of top Indian software firms.

Rainer, R. K., Cegielski, C. G., Splettstoesser-Hogeterp, I., & Sanchez-Rodriguez, C. (2013). Introduction to information systems. John Wiley & Sons.

Rich, C. & Waters, R.C. eds., (2014). Readings in artificial intelligence and software engineering. Morgan Kaufmann.

Robb, D. A., Rohde, F. H., & Green, P. F., (2016). Standard Business Reporting in Australia: efficiency, effectiveness, or both?. Accounting & Finance, 56(2), 509-544.

Woolworths Online. (2017). Woolworths Supermarket - Buy Groceries Online. [online] Available at: https://www.woolworths.com.au/ [Accessed 27 Apr. 2017].

Xero Accounting Software. (2017). Online Accounting Software – Free Trial, Free Support | Xero. [online] Available at: https://www.xero.com/ [Accessed 27 Apr. 2017].

Yen, H.R., Hu, P.J.H., Hsu, S.H.Y. & Li, E.Y., (2015). A Multilevel Approach to Examine Employees’ Loyal Use of ERP Systems in Organizations. Journal of Management Information Systems, 32(4), pp.144-178.