SBM3302 Group Assignment: Delivery Of Tender Documentation And Presentation

This Brief sets out what is required to be done by each team and should be read in conjunction
with the instructions given through lectures and the unit of study guide.

The SBM3302 group assignment has two major deliverables:
1) Delivery of Tender Documentation
2) Presentation (Bid opening session)

In your tutorial groups, generate complete set of documentation for the request for
proposal (RFP) that is allocated to your group by your lecturer.
The required documents to submit for the tender do not vary for each group; but the detail
of the required service or work differs on case by case basis. You need to also take into
account all the constraints and deadline imposed on your project and address them
accordingly.
2.Deliverable details

2.1 Tender Documentation
• Statement of Work
• Work Break Down Structure
• Milestone schedule
• Cost estimates
• Quality Assurance/Safety Standards
• Procurement Strategy (e.g. contract type, mode of delivery)
2.1.1 Assessment

This document as part of is due Monday 06/05/2018, 11:55pm. It will be worth 20% of
course marks.
2.2 Bid opening session (presentation)
Present your proposal at the bid opening session and justify your proposal (or defend) to the
client as a tutorial group during the lecture in week 12. You will have 15 minutes to present
your material, with 5 minutes for questions. The format needs to be a MS PowerPoint style
presentation.

2.2.1 Assessment

This document will form part B of the Tender report, the schedule for presentations for each
group will be announced duly. Note, all presentations will take place during week 12. This will
be worth 10% of course marks. All group members are expected to take part in presentation.
Marks will be deducted in case any of the members are not present during the bidding
sessions.

The paper mainly reflects on the SBM3302 Ltd that generally invites number of eligible bidders in order to complete the “Darling Harbour Swing Bridge Replacement”. It is identified that in this project number of works are generally done including replacement of bridge superstructure, swing span and changes in the substructure as well as completion of various types of mechanical as well as electrical renovation. Additionally the project also engages in replacing the operator house as well as fender system. It is identified that for reducing the impact of bridge construction on the public, it is ordered to complete the entire swing span of the bridge within the time period of 10 days in which the entire bridge remains closed. The project construction will be initiated on 11th September 2018 and it will be successfully completed within 5th of December 2018 by utilizing budget of around AUD 31,474,000.
1.1.2 Scope of work

The scope of work is provided below:
? Replacement of the entire Bridge “Darling Harbour Swing”
? To replace swing span, superstructure, federal system as well as operator house
? To finish both electrical as well as mechanical overhaul
? To finish the bridge construction project within 10 days in which the bridge remains closed for minimizing the impact of project construction on the public.
1.1.3 Period of performance  

It is identified that the project “Darling Harbour Swing Bridge” replacement will be generally completed within the timeframe of 62 days. It is identified that the construction of the project will be initiated on 11th September 2018 and it will be successfully gets completed within 5th December 2018. It is found that the replacement of swing harbour will be done within 10 days in which the entire bridge remains closed so that the people does not have to face any type of negative impact due to the construction of the bridge. It is found that the planning phase of the project will be finished within 16 days whereas the initiation phase of the project will be executed within 10 days. In addition to this, execution phase of the project will be finished within 32 days where the closure of the project gets finished within 4 days. The entire project of Darling Harbour Swing Bridge replacement will be successfully completed within 62 days by utilizing budget of around AUD 31,464,000. In addition to this, it is identified that if any type of changes is required within the project then the project manager must takes approval from the higher authority of the organization before proceeding within the changes in the project.
1.1.4 Work requirements

Scope of work

The project “Darling Harbour Swing Bridge replacement must be finished within 62 days. It is found that for finishing the project of bridge construction within the expected budget and time, the project manager plays an important role in dealing with the various phases project appropriately. It is found that the project manager is mainly responsible of finishing the various project stages that are mainly illustrated below:
Planning phase: In the planning phase of the project, the project manager is responsible of developing the project plan, project resource plan, quality management plan, risk management plan, procurement plan as well as financial plan. This phase of the project is quite useful in creating proper set of plans for controlling the team through the execution as well as closure phase of the project. The plans which are made during this phase generally assists in managing the cost, time, quality, change as well as risks and issues of the project. This is also helpful in managing both the staffs as well as external suppliers for ensuring that the entire project will be delivered on proper budget as well as time. 

Initiation phase of the project: It is found that in the initiation phase, the project manager is mainly responsible of developing the business case, undertaking feasibility analysis as well as helps in establishing project charter. It is identified that in this phase, the project team members are also appointed within the project for finishing the work of the project. It is identified that in this phase, the objectives, scope, purpose as well as deliverables of the project are properly produced for finishing the project within the expected time and budget without compromising the quality of the project.

Execution phase: It is identified that in the project execution phase, the entire work of the construction is completed. The work that are done in the execution phase of the project include replacing superstructure, swing span, operator house, federal system as well as changes within modification of substructure. Additionally, the mechanical and electrical overhaul of the entire project must be completed. It is analyzed that the replacement of the swing must be done within 10 days in which the bridge is closed so that the people does not have suffer due to the problems as well as challenges that generally occur due to the construction of the bridge. The execution phase of the project should be successfully finished within the expected budget and time without making any compromise within the quality of the project.

Period of performance

Closure phase: In the project closure phase, the work that are generally undertaken include post project review, stakeholder sign off as well as documentation of the project. It is identified that post project review is mainly done in order to make sure that the entire project is done properly and each of the project objectives are successfully met. After this the stakeholders of the project approves project closure by un-assigning the resources that are mainly associated with this project. After then a documentation process is done for documenting the processes as well as stages of the project successfully. Documentation is considered as legal procedure that is done for keeping record of the things that are generally done within the project.
1.1.5 Schedule

The schedule for the project “Darling Harbour Swing Bridge” replacement is provided below. It is found that the bridge construction project will be finished within 62 days and the time that is essential for executing each of the project activities are generally provided in the table below:

Task Name Duration Start Finish Predecessors Resource Names
Completion of Darling Harbour Swing Bridge Replacement 62 days Tue 11-09-18 Wed 05-12-18
Project planning phase 16 days Tue 11-09-18 Tue 02-10-18
Development of project plan 3 days Tue 11-09-18 Thu 13-09-18 Project manager
Development of project resource plan 2 days Fri 14-09-18 Mon 17-09-18 2 Project planner
Development of project financial plan 2 days Tue 18-09-18 Wed 19-09-18 3 Project manager
Development of quality plan 3 days Thu 20-09-18 Mon 24-09-18 4 Project planner
Development of risk management plan 2 days Tue 25-09-18 Wed 26-09-18 5 Project manager, Sub-contractor
Development of communication plan 2 days Thu 27-09-18 Fri 28-09-18 6 Project manager, Architect
Development of procurement plan 2 days Mon 01-10-18 Tue 02-10-18 7 Project planner

Milestone 1:Completion of project planning phase 0 days Tue 02-10-18 Tue 02-10-18 8
Project initiation phase 10 days Wed 03-10-18 Tue 16-10-18
Development of business case 2 days Wed 03-10-18 Thu 04-10-18 9 Architect, Contractor
Undertaking feasibility study 3 days Fri 05-10-18 Tue 09-10-18 11 Project planner
Establishing charter of the project 3 days Wed 10-10-18 Fri 12-10-18 12 Project manager
Appointing team members of the project 2 days Mon 15-10-18 Tue 16-10-18 13 Project planner

Milestone 2: Completion of initiation phase of the project 0 days Tue 16-10-18 Tue 16-10-18 14
Project execution phase 32 days Wed 17-10-18 Thu 29-11-18
Superstructure replacement 4 days Wed 17-10-18 Mon 22-10-18 15 Architect, Sub-contractor
Swing span replacement 6 days Tue 23-10-18 Tue 30-10-18 17 Architect, Contractor
Modifying substructure 3 days Wed 31-10-18 Fri 02-11-18 18 Contractor, Supervisor, Material cost[1]
Completion of mechanical overhaul 4 days Mon 05-11-18 Thu 08-11-18 19 Contractor, Sub-contractor, Supervisor
Completion of electrical overhaul 4 days Fri 09-11-18 Wed 14-11-18 20 Architect, Contractor, Supervisor, Equipment cost[1]
Operator house replacement 5 days Thu 15-11-18 Wed 21-11-18 21 Contractor, Sub-contractor, Additional cost[1]
Replacement of fender system 6 days Thu 22-11-18 Thu 29-11-18 22 Architect, Contractor

Work requirements

Milestone 3:Completion of project execution phase 0 days Thu 29-11-18 Thu 29-11-18 23
Project closure phase 4 days Fri 30-11-18 Wed 05-12-18
Post project review 2 days Fri 30-11-18 Mon 03-12-18 24 Supervisor
Stakeholder sign off 1 day Tue 04-12-18 Tue 04-12-18 26 Project planner
Documentation 1 day Wed 05-12-18 Wed 05-12-18 27 Project manager
Milestone 4:Completion of project closure phase 0 days Wed 05-12-18 Wed 05-12-18 28
1.1.6 Acceptance criteria

The project acceptance criteria are provided below:
Darling harbour Swing bridge replacement
Superstructure replacement
Swing span replacement
Substructure modification

Mechanical overhaul completion
Electrical overhaul completion

Operator house replacement
1.2 Work breakdown Structure

The work breakdown structure that is provided below is for the project “Darling harbour Swing bridge replacement. It is identified that work breakdown structure is one of the deliverable of the project that generally organizes the entire work of the team into number of manageable sections. It is identified that the project management body of knowledge generally defines WBS as one of the deliverable oriented hierarchical decomposition of the entire work for executing it with the help of various team members of the project. It generally defines the entire scope into number of manageable chunks so that the project team can easily understand about the various phases of the project and can be able to complete them successfully within the expected time and budget.

(Source: Created by Author)
1.3 Milestone Schedule
The milestone of the entire schedule of the project is mainly provided in the below table:-
Milestone Date of completion
Milestone 1:Completion of project planning phase Tue 02-10-18
Milestone 2: Completion of initiation phase of the project Tue 16-10-18
Milestone 3:Completion of project execution phase Thu 29-11-18
Milestone 4:Completion of project closure phase Wed 05-12-18
1.4 Cost estimates

The project “Darling harbour Swing” bridge replacement must be finished within the budget of AUD 31,474,000. It is identified that the cost that is needed for executing each of the activities as well as phases of the project “Darling Harbour Swing Bridge replacement” is generally provided in the table below:
Task Name Duration Start Finish Predecessors Resource Names Cost

Completion of Darling Harbour Swing Bridge Replacement 62 days Tue 11-09-18 Wed 05-12-18 AUD 31,474,000.00
Project planning phase 16 days Tue 11-09-18 Tue 02-10-18 AUD 21,920.00
Development of project plan 3 days Tue 11-09-18 Thu 13-09-18 Project manager AUD 3,600.00
Development of project resource plan 2 days Fri 14-09-18 Mon 17-09-18 2 Project planner AUD 2,080.00
Development of project financial plan 2 days Tue 18-09-18 Wed 19-09-18 3 Project manager AUD 2,400.00
Development of quality plan 3 days Thu 20-09-18 Mon 24-09-18 4 Project planner AUD 3,120.00
Development of risk management plan 2 days Tue 25-09-18 Wed 26-09-18 5 Project manager, Sub-contractor AUD 4,320.00
Development of communication plan 2 days Thu 27-09-18 Fri 28-09-18 6 Project manager, Architect AUD 4,320.00
Development of procurement plan 2 days Mon 01-10-18 Tue 02-10-18 7 Project planner AUD 2,080.00

Schedule

Milestone 1:Completion of project planning phase 0 days Tue 02-10-18 Tue 02-10-18 8 AUD 0.00
Project initiation phase 10 days Wed 03-10-18 Tue 16-10-18 AUD 12,320.00
Development of business case 2 days Wed 03-10-18 Thu 04-10-18 9 Architect ,Contractor AUD 3,520.00
Undertaking feasibility study 3 days Fri 05-10-18 Tue 09-10-18 11 Project planner AUD 3,120.00
Establishing charter of the project 3 days Wed 10-10-18 Fri 12-10-18 12 Project manager AUD 3,600.00
Appointing team members of the project 2 days Mon 15-10-18 Tue 16-10-18 13 Project planner AUD 2,080.00

Milestone 2: Completion of initiation phase of the project 0 days Tue 16-10-18 Tue 16-10-18 14 AUD 0.00
Project execution phase 32 days Wed 17-10-18 Thu 29-11-18 AUD 31,435,600.00
Superstructure replacement 4 days Wed 17-10-18 Mon 22-10-18 15 Architect, Sub-contractor AUD 7,680.00
Swing span replacement 6 days Tue 23-10-18 Tue 30-10-18 17 Architect, Contractor AUD 10,560.00
Modifying substructure 3 days Wed 31-10-18 Fri 02-11-18 18 Contractor, Supervisor, Material cost[1] AUD 11,376,240.00
Completion of mechanical overhaul 4 days Mon 05-11-18 Thu 08-11-18 19 Contractor, Sub-contractor, Supervisor AUD 10,880.00
Completion of electrical overhaul 4 days Fri 09-11-18 Wed 14-11-18 20 Architect, Contractor, Supervisor, Equipment cost[1] AUD 10,010,880.00
Operator house replacement 5 days Thu 15-11-18 Wed 21-11-18 21 Contractor, Sub-contractor, Additional cost[1] AUD 10,008,800.00
Replacement of fender system 6 days Thu 22-11-18 Thu 29-11-18 22 Architect, Contractor AUD 10,560.00

Milestone 3:Completion of project execution phase 0 days Thu 29-11-18 Thu 29-11-18 23 AUD 0.00
Project closure phase 4 days Fri 30-11-18 Wed 05-12-18 AUD 4,160.00
Post project review 2 days Fri 30-11-18 Mon 03-12-18 24 Supervisor AUD 1,920.00
Stakeholder sign off 1 day Tue 04-12-18 Tue 04-12-18 26 Project planner AUD 1,040.00
Documentation 1 day Wed 05-12-18 Wed 05-12-18 27 Project manager AUD 1,200.00

Milestone 4:Completion of project closure phase 0 days Wed 05-12-18 Wed 05-12-18 28 AUD 0.00
1.5 Quality assurance/Safety Standards

Project Process Process quality standard/ Stakeholders expectation Quality Assurance activity Frequency Responsible
Development of project risk plan The risks that are associated with the project must be properly specified. It is identified that the risks that are related with the project must be successfully analyzed by the risk manager so that they can get to know about the risks that is affecting the project negatively. Peer review of the various types of risks that are mainly related with the project “Darling Harbour Swing Bridge replacement”.

The peer review of the project risks must be done on the regular interval so that the project managers does not face any type of risks as well as challenges that are related with the project The responsible person is the risk analyst.
Replacement of superstructure Proper specification of the requirement is mainly provided in order to replace the superstructure. It is identified that the resources as well as materials that are mainly needed in order to replace the superstructure must be properly estimated. It is very much essential to review the materials as well as equipment’s that are needed for replacing the superstructure.

The requirements that are needed for the replacement of superstructure must be reviewed on a regular interval for replacing the superstructure successfully without facing any type of problem or issues. It is identified that contractor is the responsible person.
Proper training to the team members Providing proper training facility to the team members of the project. It is very much essential to provide proper training facility to the team members of the project so that they can be able to finish the project successfully within the expected budget and time without facing any type of problem as well as issues.

The training facility needs to review from type to type in order to ensure that the proper facility of training is provided to the team members of the project. The trainer is the person who is mainly responsible for providing proper facility of training to the team members of the project.
Creating resource plan It is necessary to ensure that the materials that are mainly utilized within the project is of good quality. It is very much essential; to review the quality of the materials that are mainly needed in order to replace the Darling Harbour Swing Bridge successfully without facing any type of quality related issues as well as challenges. The materials of the project needs to be checked before utilizing them within the project.

It is identified that quality analyst is the very much responsible person who mainly engages in maintaining the quality of the material.
Appointment of team members It is necessary to hire experienced team members within the project. The knowledge as well as experience of the project managers must be tested properly before recruiting them within the project.

It is necessary to review the performance of the project team member on regular interval in order to make sure that they are performing properly within the project. Human resource manager is the most responsible person in the project.
1.6 Procurement Strategy

Contract type
It is found that this project mainly follows management contracting method for executing the entire project successfully. It is found that in this type of contract, the project contractors are generally paid amount so that they can execute all the activities of the project successfully within the expected budget and time. This, it is found that in this type of contract that some of the project work are completed by the project contractor before entering into the design phase of the project. There are numerous advantages of this type of contract and the advantages of the contract mainly include shorter time requirement for construction, getting appropriate advice during the design phase. Additionally it is found that in this type of contract, the entire budget that is needed can be estimated however the budget cannot be accurately identified until the entire work o9f the project is completed successfully.
Delivery mode

The deliver mode that is used in the project “Darling Harbour Swing Bridge” replacement is design build delivery model. This delivery mode is considered most suitable for this project. This is because in this type of delivery mode both the contractor as well as designers are generally hired in order to finish the entire project work successfully within the expected budget and time. It is found that this mode of delivery is used as it mainly helps in minimizing the entire time for the delivery of the project schedule. The idea of design build generally helps in brining improved communication among the team members as well as with the higher level authority. However as this is considered as complex technique for delivery as the packed timetable and entire esteem methodology of designing generally results in investment of funds for the project owner. The DB approach is considered to be suitable for less confounded undertaking where the owner of the project has proper reasonable task idea as well as definition before requesting offers and generally needs firm costs that is affirmed ahead of schedule all the time. 

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