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Measurable Organization Value (MOV)

Discuss about the Systems Approach To Planning Scheduling And Controlling.

Before the start of a project, a standard is set that must be fulfilled at the end of the project. This particular standard is called measurable organization value or MOV. The MOV for a project is generally defined by a number of aspects that are described below focussing on this particular project for the development of online stud farm management system.

Desired Area of Impact: Since Globex is focusing to develop the system in order to satisfy the needs of the customer, this project can be called as customer centric and hence, the desired area of impact for the project is customer. Globex wants to exploit the customers’ needs for enhancing the needs of the business for the company.

In addition to the desired area of impact, there are also some values that are to be fulfilled by the project. These values are able to define the entire quality of the project are explained as follows.

Better: The proposed management system is definitely a better option over the existing systems that are handled manually in the stud farms.

Faster: The manual systems at the stud farms are slow and not very efficient. The new proposed management system is thousand times faster and very efficient.

Cheaper: The new proposed system will have one time purchase cost and small maintenance costs whereas the manual system requires monthly expenses on wages as well as system maintenance.

Do More: In addition to providing the clients with their business needs, Globex will be able to get a strong hold on the software distribution and development market.

After these attributes are defined, the outcome of the project will be judged by some project metrics that are certain sets of values or standards associated with the project. The project metrics are as follows.

Quality: The developed system must be of the best quality without any major issues, bugs or interface problems. The user should be able to read the contents and functions of the system easily so that they can use or manage the same. Without the presence of quality, Globex will not be able to develop their business and marketing strategy with the online management system.

Service: Another major metric for the project is the service provided by the system. The system must be able to fulfil the requirements of the stud farm managers and additionally, they should be able to use with low maintenance and upgrade costs.

Desired Area of Impact

The timeframe for achieving the MOV is set at around 10 months within which, the project will be completed and commercialization will be done.

The MOV of the project proposed by Globex is a high quality online stud farm management system that will provide the stud farm managers will required services and features without additional maintenance and upgrade costs once the one time cost for the system is paid.

The scope of the project including the out of scope items have been defined as follows.

  • Contract with Virtucon for the development of the system is within the scope of the project.
  • Identification of issues faced by the stud farm managers is within the scope of the project.
  • Development of the new online stud farm management system is within the scope of the project.
  • Development of system marketing strategy is out of scope of the project.
  • Plans for future upgrades and mods are out of scope of this project.

The work breakdown structure of the project is shown as follows.

Based on the work breakdown structure, the schedule for the project is determined and shown in the following table.

Task Name

Duration

Start

Finish

Development of Online Stud Farm Management System

114 days

Tue 29-05-18

Fri 02-11-18

   Project Planning and Preparation

25 days

Tue 29-05-18

Mon 02-07-18

      Discussion and Consultation between Globex and Virtucon

4 days

Tue 29-05-18

Fri 01-06-18

      Identification of the Business Solution

2 days

Mon 04-06-18

Tue 05-06-18

      Install a Demo Version of Proposed System

5 days

Wed 06-06-18

Tue 12-06-18

      Try on the Demo Version

5 days

Wed 13-06-18

Tue 19-06-18

      Approve System Design

1 day

Wed 20-06-18

Wed 20-06-18

      Sign Contract for the Development of the Stud Farm Management System

2 days

Thu 21-06-18

Fri 22-06-18

      Develop Project Plan

5 days

Mon 25-06-18

Fri 29-06-18

      Approve Project Plan

1 day

Mon 02-07-18

Mon 02-07-18

   Project Initiation

7 days

Tue 03-07-18

Wed 11-07-18

      Allocation Funds for the Project

1 day

Tue 03-07-18

Tue 03-07-18

      Create a List of Requirements

3 days

Wed 04-07-18

Fri 06-07-18

      Final Review Management System Design

2 days

Mon 09-07-18

Tue 10-07-18

      Estimate an Overall Schedule for Project

1 day

Wed 11-07-18

Wed 11-07-18

   Project Execution

63 days

Thu 12-07-18

Mon 08-10-18

      Procure System Softwares and Software Platform

2 days

Thu 12-07-18

Fri 13-07-18

      Procure Hardware Upgrades

2 days

Thu 12-07-18

Fri 13-07-18

      Upgrade Current Hardware

10 days

Mon 16-07-18

Fri 27-07-18

      Start Development of Online Stud Farm Management System

1 day

Mon 16-07-18

Mon 16-07-18

      Develop the System Architecture

25 days

Tue 17-07-18

Mon 20-08-18

      Develop Proposed Features

15 days

Tue 21-08-18

Mon 10-09-18

      Add GUI

10 days

Tue 11-09-18

Mon 24-09-18

      Test System for Bugs and Errors

6 days

Tue 25-09-18

Tue 02-10-18

      Complete the Development of the System

4 days

Wed 03-10-18

Mon 08-10-18

   Training

10 days

Tue 09-10-18

Mon 22-10-18

      Train Current Employees at Globex

5 days

Tue 09-10-18

Mon 15-10-18

      Develop Marketing Plan for the Management System

2 days

Tue 16-10-18

Wed 17-10-18

      Provide Future Upgrade Information

2 days

Thu 18-10-18

Fri 19-10-18

      System Handover

1 day

Mon 22-10-18

Mon 22-10-18

   Project Closing

9 days

Tue 23-10-18

Fri 02-11-18

      Post Project Review

2 days

Tue 23-10-18

Wed 24-10-18

      Project Documentation

5 days

Thu 25-10-18

Wed 31-10-18

      Stakeholder Sign Off

1 day

Thu 01-11-18

Thu 01-11-18

      Closing of the Project

1 day

Fri 02-11-18

Fri 02-11-18


For the development of the budget plan for the project, the following resources are considered along with their standard usage rates.

Resource Name

Type

Initials

Max. Units

Std. Rate

Project Manager

Work

P

100%

$175.00/hr

Manager of Marketing and Finance

Work

M

100%

$125.00/hr

IT Technical Manager

Work

I

100%

$125.00/hr

Trainer

Work

T

100%

$50.00/hr

System Integration Expert

Work

S

100%

$75.00/hr

System Developer

Work

S

100%

$75.00/hr

Chief IT Officer

Work

C

100%

$125.00/hr

Data Management and Control Officer

Work

D

100%

$125.00/hr

Project Supervisor

Work

P

100%

$125.00/hr

Hardware Upgrades

Material

H

$30,000.00

Development Software

Material

D

$15,000.00


These resources are allocated within the project and the overall budget for the project is determined using bottom up estimation method as follows.

Task Name

Resource Names

Cost

Development of Online Stud Farm Management System

$125,000.00 [TOTAL BUDGET]

   Project Planning and Preparation

$38,000.00

      Discussion and Consultation between Globex and Virtucon

Project Manager

$5,600.00

      Identification of the Business Solution

Project Manager, IT Technical Manager

$4,800.00

      Install a Demo Version of Proposed System

Chief IT Officer, IT Technical Manager

$10,000.00

      Try on the Demo Version

Chief IT Officer

$5,000.00

      Approve System Design

Project Manager

$1,400.00

      Sign Contract for the Development of the Stud Farm Management System

Project Supervisor, Project Manager

$4,800.00

      Develop Project Plan

IT Technical Manager

$5,000.00

      Approve Project Plan

Project Manager

$1,400.00

   Project Initiation

$7,000.00

      Allocation Funds for the Project

Project Supervisor

$1,000.00

      Create a List of Requirements

Manager of Marketing and Finance

$3,000.00

      Final Review Management System Design

Manager of Marketing and Finance

$2,000.00

      Estimate an Overall Schedule for Project

IT Technical Manager

$1,000.00

   Project Execution

$59,000.00

      Procure System Softwares and Software Platform

Chief IT Officer

$2,000.00

      Procure Hardware Upgrades

Chief IT Officer

$2,000.00

      Upgrade Current Hardware

System Integration Expert

$6,000.00

      Start Development of Online Stud Farm Management System

System Integration Expert

$600.00

      Develop the System Architecture

System Integration Expert

$15,000.00

      Develop Proposed Features

Data Management and Control Officer

$15,000.00

      Add GUI

System Developer

$6,000.00

      Test System for Bugs and Errors

System Developer

$3,600.00

      Complete the Development of the System

System Developer, System Integration Expert, Chief IT Officer

$8,800.00

   Training

$4,000.00

      Train Current Employees at Globex

Trainer

$2,000.00

      Develop Marketing Plan for the Management System

Trainer

$800.00

      Provide Future Upgrade Information

Trainer

$800.00

      System Handover

Trainer

$400.00

   Project Closing

$17,000.00

      Post Project Review

Chief IT Officer

$2,000.00

      Project Documentation

Project Manager

$7,000.00

      Stakeholder Sign Off

Project Supervisor, Manager of Marketing and Finance, Data Management and Control Officer, System Developer, System Integration Expert, Chief IT Officer, IT Technical Manager, Trainer

$6,600.00

      Closing of the Project

Project Manager

$1,400.00

Before analysing the project risks, the assumptions made during execution of the project are described as follows.

The proposed system will be accepted by stud farm managers.

The development costs and investments can be recovered within 6 to 10 months through the profits.

The project will be completed within 5 months time frame.

The risks of the project are identified using risk register matrix as follows.

Risk

Chance of Occurrence

Effect on Project

Management Strategy

Financial risk

Very High

High

Estimate appropriate budget, do not overspend

Scope risk

High

Very High

Define project scope and exclude out of scope items

No technical support

High

High

The hardware should be upgraded and updated software platform should be used

Bugs and glitches in the system

High

Very High

Debug and system testing

Lack of business

Medium

High

Promote the uses and features of the developed system

The project team follows one philosophy: team work. The entire team believes if the team members coordinate with each other, they will be able to overcome any challenges and complete all their project duties successfully.

The project quality will be determined based on the pre set measurable organization value (MOV) and the project metrics that have also been defined earlier. To analyse the quality of the project, the project supervisor must ensure all the requirements and standards for the project have been made.

Heagney (2016) explains the importance of project closure within his work. According to him, any project, without a closure phase and appropriate closing plan, will remain incomplete and will have high chances of failure. He emphasized on the development of suitable project closure plan before making final decisions regarding the outcome of the project.

According to Walker (2015), project evaluation must be done before it is officially authorized and signed off. This is to ensure all the requirements of the project have been met and all deliverables have been completed successfully. Another important requirement of the project evaluation is to determine whether the budget and the time limits have been fulfilled or not.

Schwalbe (2015) have discussed the basic requirements of the project evaluation and closure. According to him, the project manager needs to review the project documentation to understand what has been done throughout the course of the project. Next, he should review whether the requirements and deliverables of the project have been fulfilled or not. Finally, he should check off a closure checklist to ensure the requirements and outcomes of the project have been authorized by him.

Item

Check

Deadline for Project is Met

No Overspending Done during Project

System Requirements have been met

All system errors and bugs have been addressed

Signature


The project evaluation will be done by the project manager. He will first study the documentation of the project and then review the developed system by himself. Furthermore, he will review the item checklist and mark them as completed before signing off from the project.

Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.

Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with each other. Routledge.

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.

Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Schwalbe, K. (2015). Information technology project management. Cengage Learning.

Turner, R. (2016). Gower handbook of project management. Routledge.

Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.

Walker, A. (2015). Project management in construction. John Wiley & Sons.

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