ICF Information System Implementation In Cloud

The ICF or International Charity Foundation is willing to implement an Information System in their environment.  The system will be implemented in the cloud. The system development project is developed with the objective of changing the paper-based works into automated processes.

The report consists of selection of system development method, description of system requirements and many more. The report also consist of cost benefit analysis along with project schedule.

The information system of ICF will be consisting of two parts internal system and website.

The IS development approach: As the requirements of the system is not completely clear, the system will be developed using adaptive prototyping model.

1. Planning: The planning phase consist of team member employing, scheduling, cost estimation and other tasks
2. Requirement gathering: The user and business requirements of the system will be collected in this phase. The requirements are prioritized and selected.

• Prototyping:The prototyping process will be consisting of the phases named quick design, build prototype, customer evaluation and refining developed prototype.

1. Iterations: The iterations part of this adaptive SDLC method consist of the phases named design, coding, testing and maintenance.

Justification for Selecting Adaptive Prototyping Model Approach: 

1. The adaptive approach will allow incorporating new requirements
2. The users of the system can have idea about the proposed system

Functional Requirements: 

1. Donation:The donors can donate capital using the website only.
2. Receipts:The system will generate receipt immediately after a donation is successfully done. The receipt will be sent to donor’s email.

• Data Storage:The system will store the data like donor, donations, participants, operational information many more in a structured way.

Non-Functional Requirement: 

1. Security:The system should be properly secured so that donors bank account details are not revealed to cyber criminals.
2. Usability: The donors and staff must be able to use the system easily.

• Availability:The system should be accessed 24*7.

The organization will be benefitted due to using cost benefit analysis for non-critical financial decision. The cost of development, projected income every year, cost of operation all the financial factors will be highlighted in the CBA. This will allow the project manager to strengthen the positiveness of the project.

The stakeholders of ICF System are ICF Staff, Donors, Management Executives, Youth who participate.

The interview, questionnaire and observation, the information gathering methods, are best suited for ICF system development project. The interview is done in the presence of two persons. In the interview methodology, the interviewee freely communicates with the interviewer. The questionnaire is quite different from the interview process in terms of collecting information. The system analyst creates a set of questions for individual types of stakeholders. The participants submit the survey form from their individual devices. The observation method does not include any participant. The system analyst physical appears on-site to evaluate organizational data and identify business requirements.

The interview is suitable for collecting in depth and accurate data regarding user requirements. As the interviewer and interviewee carries out this method face-to-face, the chance of collecting authentic data is high. The questionnaire takes less time to collect responses from much more numbers of participants than interview. The questionnaire has the drawback of producing wrong information. The observation fills the gaps remained after collecting data from interview and questionnaire. The observation reveals more about business requirements where other two were focused on user requirements.

The study concludes that proposed information system should be deployed in the cloud server. The study successfully described the development process of ICF system. The clouds servers are becoming more and more secure every day. The security is a big concern for the organization due to risk of losing sensitive business data. That is why, the cloud server host must consider the security as a big part of the project. The system will process all the back-office operations automatically thus staff will have more time to focus on core works rather than paper management.

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