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Background and Facts

Background and Facts

Alberto Holland is the owner of Perfecto Coffee, a specialty coffee machine business he started two years ago.  Alberto sells 2 types of coffee machines that he purchases from manufacturers. He operates the business himself and employs one person full-time as an assistant. Alberto also provides specialty barista training services to private clients on how to make perfect coffee.

Perfecto Coffee is operated from a rented premise and the business pays rent quarterly in advance.

The business has a variety of clients with whom Alberto has built up a strong relationship. He offers them terms of 2/10, net/30.

The business uses a FIFO perpetual inventory system (First In, First Out).

The business is registered for GST. Business Activity Statements (BAS) are submitted quarterly to the Australia Taxation Office on an accrual basis.

Currently, the business uses a manual accounting system but plans to test a MYOB accounting system later in the year.

Accounting Information

Perfecto Coffee uses the following specialised and general journals to record business transactions.

  • Sales Journal - to record all invoices issued for sales of inventory
  • Purchases Journal - to record all credit purchases
  • Cash Receipts Journal - to record all cash received
  • Cash Payments Journal - to record all cash payments
  • General Journal - to record all other transactions

Perfecto Coffee uses a general ledger in the form of a 4-column running balance (as described on page 22 (page 72) Exhibit 2-13 of Custom Text Chapter 1 (Chapter 2 of original). An Accounts Receivable and Accounts Payable subsidiary ledger is also used in this format.

Financial Statements are prepared at the end of each month, and the accounts are closed off at the end of each month.

All necessary pro-formas are included and are to be used to complete the manual practice set for November. The assignment can be completed either manually using the Excel templates provided or by computer in Excel.

Chart of Accounts and Opening Balances 1st November

Account Number

Account Name

Debit

Credit

110

Cash at Bank

18,835

120

Accounts receivable

16,140

121

Allowance for Doubtful Debts

646

130

Prepaid Insurance

140

Prepaid Rent

3000

150

Office Supplies

950

160

Inventory

19,000

180

Delivery Van

181

Accumulated Depreciation – Delivery Van

200

Accounts Payable

16,995

220

Wages Payable

377

230

GST Clearing

1,045

250

Superannuation Payable

756

300

Capital

38,106

310

Drawings

350

Income Summary

410

Sales Revenue

412

Sales Discounts

415

Services Revenue

420

Interest Revenue

500

Cost of Sales

512

Bad debts expense

515

Bank Charges

521

Depreciation expense – Delivery Van

530

Electricity and Gas Expense

540

Insurance Expense

560

Office Supplies Expense

565

Rent Expense

570

Superannuation expense

590

Wages Expense

 
All account balances at 1
st November are normal in nature.

Subsidiary Ledgers

Accounts Receivable Subsidiary Ledger

As at 1 November

Cayden’s Coffee Club

4,000

H. Proctor

12,140

16,140

Accounts Payable Subsidiary Ledger

As at 1 November

Arabica Pty Ltd

6,765

Crema Supplies Pty Ltd

10,230

16,995

Inventory on Hand

As at 1 November

Units on Hand

 Cost per Unit

Total

Espresso Sprint

40

320

12,800

Espresso Deluxe

10

620

6,200

$19,000


NOVEMBER TRANSACTIONS

The transactions for Perfecto Coffee during November are listed below.

Note:  All amounts are GST-inclusive where applicable.

Credit sales are made on credit terms of 2/10, n/30

Round all amounts to the nearest dollar.


 

Date

Details

1. 

November 1

Purchased a delivery van for $33,000 from Holland Autos on credit.  Terms are n/60. Invoice number 15448.

2. 

November 1

Paid insurance for 5 months in advance - $2,200 – chq 71.

3. 

November 1

Paid Arabica Pty Ltd in full for outstanding account balance at 1st November – no discounts applicable - chq 72.

4. 

November 2

Sold 10 Espresso Sprint machines for cash - $6,050.

5. 

November 6

Purchased office supplies for cash - $330- chq 73.

6.    

November 9

Received amount owed by Cayden’s Coffee Club for July invoices less the discount.

7. 

November 9

Paid fortnightly wages of $1,760 – chq 74.

($1,383 relates to November wages; $377 relates to the wages accrued for July)

8. 

November 12

Received payment from H. Proctor for part of the November balance - $2,140. There was no discount allowed.

9. 

November 14

Purchased 15 Espresso Deluxe coffee machines from Arabica Pty Ltd for $10,395. Terms 3/10, n/30, Inv. 5430.            

10. 

November 15

Sold 17 Espresso Sprint machines to Cayden’s Coffee Club for $10,285, Inv. 4564.

11. 

November 16

Invoiced Cayden’s Coffee Club for Barista training, Inv. 4565 for $3,300.

12. 

November 16

The owner withdrew cash of $2,350 - chq 75.

13. 

November 20

Paid the 1st November amount owing to Crema Supplies Pty Ltd with chq 76. No discounts were applicable.

14. 

November 22

Paid electricity and gas bill, $390 – chq 77.

15. 

November 23

Paid fortnightly wages of $1,760 – chq 78.

16. 

November 23

Paid superannuation contributions owing from July of $756 – chq 79.

17. 

November 24

Received payment from Cayden’s Coffee Club for invoice 4564, less the applicable discount.

18. 

November 26

Sold to H. Proctor, 10 Espresso Deluxe machines - $9,350, inv. 4566.

19. 

November 26

Purchased 20 Espresso Sprints coffee machines from Crema Supplies Pty Ltd for $7084. Terms 2/10, n/30, inv. 1389.       

20. 

November 30

Recorded bank charges of $40 and interest earned of $22.

Instructions for Completion of Practice Set

  1. Open all general ledger accounts by inserting the opening balances at 1 November as shown in the Chart of Accounts on page 3.  For example, the balance of account 110 - Cash at Bank is $18,835 debit.  Write “Opening Balance” in the “Details” column, and place $18,835 in the “Debit” balance column.
  1. Open all subsidiary ledger accounts for accounts receivable and accounts payable by inserting the opening balances as at 1 November as shown in the schedule of accounts receivable and accounts payable on page 4.  Insert the opening inventory balances into the inventory cards.

Note:  For the general ledger, accounts receivable subsidiary ledger and accounts payable subsidiary ledgers, all accounts have normal balances

  1. Record the transactions for November in the appropriate journals provided (narrations are not required).
  2. Post daily to the accounts receivable and accounts payable subsidiary ledgers.

Post daily from the general journal. All other amounts will be posted at the end of the month.

Note: For posting reference purposes, use the journal page names and numbers. For example, when posting from the sales journal the reference will be “SJ9”.

  1. Total all columns of the special journals.  Post from the special journals to the general ledger. 
  2. Prepare schedules of Accounts Receivable and Accounts Payable.  Check that the total of the Schedule of Accounts Receivable equals the Accounts Receivable Control account in the general ledger and that the Schedule of Accounts Payable equals the Accounts Payable account in the general ledger.
  3. Use the worksheet provided to prepare an Unadjusted Trial Balance as at 30 November.

Check figures for this stage of the assignment are as follows:

  • Total of the Cash column in the Cash Receipts Journal - $22212
  • Cash at Bank account balance – Dr $14466
  • Inventory account balance – $20050.
  • GST Clearing account balance -  Dr $1200
  • Unadjusted trial balance from worksheet - $115603

Note: If any of your figures do not match those above, you have made an error which you will need to find and correct.

  1. Using the following information record the necessary adjusting journal entries at 30 November in the general journal.  Post these to the general ledger.
  2. Insurance

Alberto paid 5 months insurance in advance on November 1.

  1. Depreciation

On November 1, the business purchased a delivery van.  It has a useful life of 10 years and a residual value of $6,000. The vehicle is depreciated using the straight-line method. Record depreciation for one month.

  1. Accrued Wages

Wages owing at 30 November totalled $880.

  1. Superannuation

Superannuation contributions accrued for November total $871.

  1. Office Supplies

A stocktake of office supplies was performed on November 30.  It was noted that $650 of supplies remain.

  1. Bad Debts

An assessment of bad and doubtful debts at November 30 showed an increase in the amount falling into this category. Alberto has decided to increase the Allowance for Doubtful Debts to 6% of the accounts receivable balance at November 30.

  1. Rent

Rent of $4,500 is paid every quarter, and was last paid on the 1st of October.

  1. Record these adjustments in the adjustments column of the worksheet.
  2. Complete the worksheet.
  3. Record all closing entries in the general journal and post them to the general ledger.
  4. Prepare a Post-closing Trial Balance as at 30 November.
  5. Prepare the Income Statement (functional format), Statement of Changes in Equity, and Classified Balance Sheet.
Cash at Bank         Account Number: 110
Date Details Post ref Debit Credit Dr Cr
1-Nov Opening Balance   18835      
30-Nov Total Cash Receipts CRJ 41046   22211  
  Total Cash Payments CPJ 14465     26581

a

Accounts Receivable         Account Number: 120
Date Details Post ref Debit Credit Dr Cr
1-Nov Opening Balance   16140      
30-Nov Total Credit Purchase SJ 39075   22935  
  Total Cash Receipts CRJ 22650     16425
Allowance for Doubtful Debts         Account Number: 121
Date Details Post ref Debit Credit Dr Cr
1-Nov Opening Balance     646    
30-Nov New Bad Debt  GJ   1359   713
Prepaid Insurance         Account Number: 130
Date Details Post ref Debit Credit Dr Cr
1-Nov Insurance paid in Advance CPJ 2000   2000  
30-Nov Insurance Expired GJ 1600     400
Prepaid Rent         Account Number: 140
Date Details Post ref Debit Credit Dr Cr
1-Nov Opening Balance   3000      
30-Nov Rent Expired GJ 1500     1500
Office Supplies         Account Number: 150
Date Details Post ref Debit Credit Dr Cr
1-Nov Opening Balance   950      
6-Nov Cash Purchase of Office Supplies CPJ 1250   300  
30-Nov Supplies Consumed GJ 650     600
Inventory         Account Number: 160
Date Details Post ref Debit Credit Dr Cr
1-Nov Opening Balance   19000      
30-Nov Total credit Purchase PJ 34890   15890  
  Total cash sales CRJ 31690     3200
  Total credit sales SJ 20050     11640
Delivery Van         Account Number: 180
Date Details Post ref Debit Credit Dr Cr
30-Nov Van purchased on credit PJ 30000   30000  
      30000      
Accumulated Depreciation - Delivery Van         Account Number: 181
Date Details Post ref Debit Credit Dr Cr
30-Nov Depreciation Charged GJ   200   200
        200    
Accounts Payable         Account Number: 200
Date Details Post ref Debit Credit Dr Cr
1-Nov Opening Balance     16995    
30-Nov Total Credit Purchase PJ   67474   50479
  Total Cash Repayment CPJ   50479 16995  
Wages Payable         Account Number: 220
Date Details Post ref Debit Credit Dr Cr
1-Nov Opening Balance     377    
9-Nov Due Wages Paid CPJ   0 377  
30-Nov Accrued Wages GJ   880   880
GST Clearing         Account Number: 230
Date Details Post ref Debit Credit Dr Cr
1-Nov Opening Balance     1045    
30-Nov Total Cash Receipts CRJ   1595   550
  Total Sales Discounts CRJ   1569 26  
  Total Credit Sales SJ   3654   2085
  Total Cash Payments CPJ   3389 265  
  Total Credit Purchase PJ 1200   4589  
Superannuation Payable         Account Number: 250
Date Details Post ref Debit Credit Dr Cr
1-Nov Opening Balance     756    
23-Nov Due Superannuation paid CPJ   0 756  
30-Nov Superannuation Due GJ   871   871
Capital         Account Number: 300
Date Details Post ref Debit Credit Dr Cr
1-Nov Opening Balance     38106    
30-Nov Income Summary GJ13   40676.73   2570.73
  Drawings GJ13   38326.73 2350.00  
Drawings         Account Number: 310
Date Details Post ref Debit Credit Dr Cr
16-Nov Cash Withdrawl CPJ 2350   2350  
30-Nov Capital GJ13 0     2350
Income Summary         Account Number: 350
Date Details Post ref Debit Credit Dr Cr
30-Nov Total Revenue GJ13   26372   26372.00
  Total Expenses GJ13   2570.73 23801.27  
  Capital  GJ13   0.00 2570.73  
Sales Revenue         Account Number: 410
Date Details Post ref Debit Credit Dr Cr
30-Nov Total Cash Sales CRJ   5500   5500
  Total Credit Sales SJ   23350   17850
  Closing Entry GJ13   0 23350  
Sales Discounts         Account Number: 412
Date Details Post ref Debit Credit Dr Cr
30-Nov Total Sales Discounts CRJ 260   260  
  Closing Entry GJ13 0     260
Service Revenue         Account Number: 415
Date Details Post ref Debit Credit Dr Cr
30-Nov Total Service Revenue SJ   3000   3000
  Closing Entry GJ13   0 3000  
Interest Revenue         Account Number: 420
Date Details Post ref Debit Credit Dr Cr
30-Nov Interest from Bank CRJ   22   22
  Closing Entry GJ13   0 22  
Cost of Sales         Account Number: 500
Date Details Post ref Debit Credit Dr Cr
30-Nov Total Cash sales CRJ 3200   3200  
  Total Credit sales SJ 14840   11640  
  Closing Entry GJ13 0     14840
Bad Debts Expense         Account Number: 512
Date Details Post ref Debit Credit Dr Cr
30-Nov Bad Debt Expenses GJ 713   713  
  Closing Entry GJ13 0     713
Bank Charges         Account Number: 515
Date Details Post ref Debit Credit Dr Cr
30-Nov Bank Charges paid CPJ 40   40  
  Closing Entry GJ13 0     40
Depreciation Expense - Delivery Van         Account Number: 521
Date Details Post ref Debit Credit Dr Cr
30-Nov Depreciation on Van GJ 200   200  
  Closing Entry GJ13 0     200
Electricity and Gas Expense         Account Number: 530
Date Details Post ref Debit Credit Dr Cr
22-Nov Electricity & Gas Expenses Paid CPJ 355   355  
  Closing Entry GJ13 0     355
Insurance Expense         Account Number: 540
Date Details Post ref Debit Credit Dr Cr
30-Nov Insurance Expense for the month GJ 400   400  
  Closing Entry GJ13 0     400
Office Supplies Expense          Account Number: 560
Date Details Post ref Debit Credit Dr Cr
30-Nov Office Supplies Expenses GJ 600   600  
  Closing Entry GJ13 0     600
Rent Expense          Account Number: 565
Date Details Post ref Debit Credit Dr Cr
30-Nov Rent Expenses GJ 1500   1500  
  Closing Entry GJ13 0     1500
Superannuation Expense          Account Number: 570
Date Details Post ref Debit Credit Dr Cr
30-Nov Superannuation Expenses GJ 871   871  
  Closing Entry GJ13 0     871
Wages Expense         Account Number: 590
Date Details Post ref Debit Credit Dr Cr
9-Nov Fortnighly Wages Paid CPJ 1383   1383  
23-Nov Fortnighly Wages Paid CPJ 3143   1760  
30-Nov Wages Due GJ 4023   880  
  Closing Entry GJ13 0     4023
Date Details Post ref Debit Credit
  ADJUSTING ENTRIES                 Page 12      
Date Details Post ref Debit Credit
30-Nov Insurance Expense A/c…..Dr. 540 400  
  To, Prepaid Insurance A/c. 130   400
  Depreciation Expense - Delivery Van A/c….Dr. 521 200  
  To, Accumulated Depreciation - Delivery Van A/c. 181   200
  Wages Expense A/c……Dr. 590 880  
  To, Wages Payable A/c. 220   880
  Superannuation Expense A/c……Dr. 570 871  
  To, Superannuation Payable A/c. 250   871
  Office Supplies Expense A/c……Dr. 560 600  
  To, Office Supplies A/c. 150   600
  Bad Debts Expense A/c…..Dr. 512 713  
  To, Allowance for Doubtful Debts A/c. 121   713
  Rent Expense A/c…..Dr. 565 1500  
  To, Prepaid Rent A/c. 140   1500
Date Details Post ref Debit Credit
30-Nov Income Summary A/c……Dr. 350 23801.27273  
  To, Sales Discounts A/c. 412   259.73
  To, Cost of Sales A/c. 500   14840.00
  To, Bad Debts Expense A/c. 512   713.00
  To, Bank Charges A/c. 515   40.00
  To, Depreciation Expense - Delivery Van A/c. 521   200.00
  To, Electricity & Gas Expense A/c. 530   354.55
  To, Insurance Expense A/c. 540   400.00
  To, Office Supplies Expense A/c. 560   600.00
  To, Rent Expense A/c. 565   1500.00
  To, Superannuation Expense A/c. 570   871.00
  To, Wages Expense A/c. 590   4023.00
  Sales Revenue A/c…..Dr. 410 23350.00  
  Service Revenue A/c….Dr. 415 3000.00  
  Interest Revenue A/c…..Dr. 420 22.00  
  To, Income Summary A/c. 350   26372.00
  Income Summary A/c…..Dr. 350 2570.73  
  To, Capital A/c. 300   2570.73
  Capital A/c……Dr. 300 2350.00  
  To, Drawings A/c. 310   2350.00
A/C No Account Name Unadjusted Trial Balance Adjustments Adjusted Trial Balance Income Statement  Balance Sheet
    Dr Cr Dr Cr Dr Cr Dr Cr Dr Cr
110 Cash at Bank 14465.30       14465.30       14465.30  
120 Accounts receivable  22650.00       22650.00       22650.00  
121 Allowance for Doubtful Debts   646.00   713.00   1359.00       1359.00
130 Prepaid Insurance 2000.00     400.00 1600.00       1600.00  
140 Prepaid Rent 3000.00     1500.00 1500.00       1500.00  
150 Office Supplies 1250.00     600.00 650.00       650.00  
160 Inventory 20050.00       20050.00       20050.00  
180 Delivery Van 30000.00       30000.00       30000.00  
181 Accumulated Depreciation – Delivery Van       200.00   200.00       200.00
200 Accounts Payable   50479.00       50479.00       50479.00
220 Wages Payable   0.00   880.00   880.00       880.00
230 GST Clearing 1200.43       1200.43       1200.43  
250 Superannuation Payable   0.00   871.00   871.00       871.00
300 Capital   38106.00       38106.00       38106.00
310 Drawings 2350.00       2350.00       2350.00  
350 Income Summary                    
410 Sales Revenue   23350.00       23350.00   23350.00    
412 Sales Discounts 259.73       259.73   259.73      
415 Services Revenue   3000.00       3000.00   3000.00    
420 Interest Revenue   22.00       22.00   22.00    
500 Cost of Sales 14840.00       14840.00   14840.00      
512 Bad Debts Expense     713.00   713.00   713.00      
515 Bank charges 40.00       40.00   40.00      
521 Depreciation Expense – Delivery Van     200.00   200.00   200.00      
530 Electricity and Gas Expense 354.55       354.55   354.55      
540 Insurance Expense     400.00   400.00   400.00      
560 Office Supplies Expense     600.00   600.00   600.00      
565 Rent Expense     1500.00   1500.00   1500.00      
570 Superannuation Expense     871.00   871.00   871.00      
590 Wages Expense 3143.00   880.00   4023.00   4023.00      
                       
    115603.00 115603.00 5164.00 5164.00 118267.00 118267.00 23801.27 26372.00 94465.73 91895.00
  Profit/(loss)             2570.73     2570.73
                26372.00 26372.00 94465.73 94465.73
30th November      
A/C No Account Name Dr Cr
110 Cash at Bank 14465.30  
120 Accounts receivable  22650.00  
121 Allowance for Doubtful Debts   1359.00
130 Prepaid Insurance 1600.00  
140 Prepaid Rent 1500.00  
150 Office Supplies 650.00  
160 Inventory 20050.00  
180 Delivery Van 30000.00  
181 Accumulated Depreciation – Delivery Van   200.00
200 Accounts Payable   50479.00
220 Wages Payable   880.00
230 GST Clearing 1200.43  
250 Superannuation Payable   871.00
300 Capital   38326.73
  TOTAL 92115.73 92115.73
Date Account credited Terms Post ref. Credit Debits
Accounts payable Inventory Delivery Van Other:       Account title Post ref. Amount GST
1-Nov Holland Autos n/60 15448 33000   30000   180   3000
14-Nov Arabica Pty. Ltd. 3/10,n/30 5430 10395 9450     160   945
26-Nov Crema Supplies Pty. Ltd. 2/10,n/30 1389 7084 6440     160   644
                     
  TOTAL     50479 15890 30000 0 500 0 4589
Date Invoice no. Account debited Post ref. Debit Credit Cost of sales Dr.     Inventory Cr.
Accounts Receivable  Sales Revenue Services Revenue GST
15-Nov 4564 Cayden's Coffee Club 120 10285 9350   935 5440
16-Nov 4565 Cayden's Coffee Club 120 3300   3000 300  
26-Nov 4566 H. Proctor 120 9350 8500   850 6200
                 
    TOTAL   22935 17850 3000 2085 11640
Date Chq. No. Account debited Post ref. Debits Credits
Other accounts Accounts payable Inventory Cash
GST Net GST Net
1-Nov 71 Prepaid Insurance 130 200 2000       2200
1-Nov 72 Arabia Pty. Ltd. 200     6765     6765
6-Nov 73 Office Supplies 150 30 300       330
9-Nov 74 Wages Expense 590   1383       1383
    Wages Payable 220   377       377
16-Nov 75 Drawings 310   2350       2350
20-Nov 76 Crema Supplies Pty. Ltd. 200     10230     10230
22-Nov 77 Electricity & Gas Expenses 530 35 355       390
23-Nov 78 Wages Expenses 590   1760       1760
23-Nov 79 Superannuation Payable 250   756       756
30-Nov   Bank Charges 515   40       40
                   
    TOTAL   265 9321 16995 0 0 26581
Schedule of Accounts Receivable as at 30th November    
Account Name   Amount
H.Proctor   19350
Cayden's Coffee House   3300
TOTAL    $22,650 

Schedule of Accounts Payable as at 30th November

Account Name   Amount
Arabica Pty. Ltd.   10395
Crema Supplies Pty. Ltd.   7084
Holland Autos   33000
TOTAL    $50,479 

Accounts Receivable Subsidiary Ledger

H. Proctor            
Date Details Invoice No Post ref Debit Credit Balance
1-Nov Opening Balance         12140
12-Nov Cash Receipts   CRJ   2140 10000
26-Nov Credit Sales 4566 SJ 9350   19350
Cayden's Cofffee Club            
Date Details Invoice No Post ref Debit Credit Balance
1-Nov Opening Balance         4000
9-Nov Cash Receipts   CRJ   4000 0
15-Nov Credit Sales 4564 SJ 10285   10285
16-Nov Service provided on Credit 4565 SJ 3300   13585
24-Nov Cash Receipts   CRJ   10285 3300

Accounts Payable Subsidiary Ledger

Arabica Pty Ltd            
Date Details Invoice No Post ref Debit Credit Balance
1-Nov Opening Balance         6765
1-Nov Cash Repayment   CPJ 6765   0
14-Nov Credit Purchase 5430 PJ   10395 10395
Crema Supplies Pty Ltd            
Date Details Invoice No Post ref Debit Credit Balance
1-Nov Opening Balance         10230
20-Nov Cash Repayment   CPJ 10230   0
26-Nov Credit Purchase 1389 PJ   7084 7084
Holland Autos            
Date Details Invoice No Post ref Debit Credit Balance
1-Nov Purchase of Delivery Van on Credit 15448 GJ   33000 33000
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