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In order to assist you to develop the scope for the project plan the tasks that will need to be performed by this project but are not limited to:

  • Quantification of the size of the obesity problem in the Community where the clinic will be based
  • Size and cost of change management implementation in introducing new models of care
  • Number and mix of staff required
  • Solutions identification and approaches i.e. possible models of care/pathways
  • Project team that will be assembled for the project
  • Assign patients to regular health care teams or ‘empanelling’ so that patients are cared by regular healthcare teams led by Family Physicians
  • Utilise healthcare teams that will comprise family physicians, care managers, care coordinators and allied healthcare professionals
  • Utilise teams to consider patient’s medical and psychosocial backgrounds to better engage patients around their care plans leading to stronger relationships and more effective disease prevention, health promotion and patient empowerment

Problem statement

This project is based on Mount Pleasant Community Healthcare Clinic which is a new primary healthcare facility that offers accessible, affordable, integrated and quality care to all. The facility has started its journey in 2017 and with the services provided it is growing rapidly. Hence, with the growing population and demand, it is becoming difficult for them to maintain their services. Therefore, it has decided to open up a separate facility for managing the growing obesity problem in the community. Hence, this project has been undertaken to develop a new facility for management of the obesity problem within the community.

This project is focused on developing a new facility for Mount Pleasant Community Healthcare Clinic so that they can easily manage the growing population and demand. The motive of this project is to provide Mount Pleasant Community Healthcare Clinic with a new place so that they can manage the growing obesity problem in the community.

The goal of this project is to develop a new facility for Mount Pleasant Community Healthcare Clinic to reduce the overgrowing problem of obesity in the community. This project will help to achieve the desired goals of the Mount Pleasant Community Healthcare Clinic.

  • Specific – New facility will be developed for treating growing obesity problem in the community.
  • Measurable – New facility will provide treatment to persons in the community suffering from obesity.  
  • Achievable – New facility will help to reduce the estimated proportion of attendees at the clinic to 50% in 2035 which has been estimated to be 70%.
  • Realistic – The growing number of people with obesity problem will be reduced by the year 2035.
  • Time limited – The new facility will provide suitable treatment to the persons with obesity problem so that number of patients decrease by the year 2035.

The project details have to be finalized prior to execution and implementation so that success of the project is ensured and there is no delay or budgeting problem. The expectations of the client has to be given priority so that there is no scope creep within the project. The selection of a right team is always essential for any project so it has to be done properly. The milestones of the project have to be clearly identified and presented to the stakeholders so that they are aware of every phase of the project. Proper risk management strategies and procedures have to be developed so that the project does not becomes a failure. Finally, it is vital to make an evaluation of the project so that future projects can be carried out by mitigating the errors in previous project.

The deliverables that will be achieved from the project are presented as below:

  • Creation of conceptual design of the facility
  • Creation of technical design of the facility
  • Creation of funding document
  • Analysis of market and competition
  • A venue for the new facility
  • Procurement of raw materials
  • Designing of facility
  • Development of facility
  • Training to staffs
  • Opening of the new facility

Task Name

Duration

Start

Finish

Mount Pleasant Community Healthcare Clinic Development Project

179 days

Mon 11-06-18

Thu 14-02-19

   Phase 1 - Initiation

20 days

Mon 11-06-18

Fri 06-07-18

      Determining the requirements

4 days

Mon 11-06-18

Thu 14-06-18

      Creation of conceptual design

5 days

Fri 15-06-18

Thu 21-06-18

      Creation of technical design

4 days

Fri 22-06-18

Wed 27-06-18

      Approval of project

2 days

Thu 28-06-18

Fri 29-06-18

      Review of the project

1 day

Mon 02-07-18

Mon 02-07-18

      Preparation of draft

2 days

Tue 03-07-18

Wed 04-07-18

      Creation of funding document

2 days

Thu 05-07-18

Fri 06-07-18

   Phase 2 - Planning

41 days

Mon 09-07-18

Mon 03-09-18

      Evaluation of current business

3 days

Mon 09-07-18

Wed 11-07-18

      Research market and competition

4 days

Thu 12-07-18

Tue 17-07-18

      Evaluation of risks and threats

5 days

Wed 18-07-18

Tue 24-07-18

      Selection of venue

6 days

Wed 25-07-18

Wed 01-08-18

      Selection of contractor

7 days

Thu 02-08-18

Fri 10-08-18

      Selection of supplier

7 days

Mon 13-08-18

Tue 21-08-18

      Assessment of available resources

4 days

Wed 22-08-18

Mon 27-08-18

      Assigning task to development team

2 days

Tue 28-08-18

Wed 29-08-18

      Create resource allocation document

2 days

Thu 30-08-18

Fri 31-08-18

      Finalizing the plan

1 day

Mon 03-09-18

Mon 03-09-18

   Phase 3 - Implementation

97 days

Tue 04-09-18

Wed 16-01-19

      Designing the facility

10 days

Tue 04-09-18

Mon 17-09-18

      Review of design

2 days

Tue 18-09-18

Wed 19-09-18

      Implementing the design

12 days

Thu 20-09-18

Fri 05-10-18

      Procurement of raw materials

15 days

Mon 08-10-18

Fri 26-10-18

      Development of the facility

50 days

Mon 29-10-18

Fri 04-01-19

      Checking the construction

5 days

Mon 07-01-19

Fri 11-01-19

      Conducting evaluation of the facility

3 days

Mon 14-01-19

Wed 16-01-19

   Phase 4 - Closure

21 days

Thu 17-01-19

Thu 14-02-19

      Preparation of project document

2 days

Thu 17-01-19

Fri 18-01-19

      Presentation of report

3 days

Mon 21-01-19

Wed 23-01-19

      Standardizing the project

2 days

Thu 24-01-19

Fri 25-01-19

      Creation of facility blueprints

4 days

Mon 28-01-19

Thu 31-01-19

      Documentation of training materials

2 days

Fri 01-02-19

Mon 04-02-19

      Providing training to staffs

7 days

Tue 05-02-19

Wed 13-02-19

      Opening of facility

1 day

Thu 14-02-19

Thu 14-02-19

Risk ID

Risk

Description

Impact

Probability

Contingency plan

1

Budgeting of project

Over budgeting of the project may lead to failure or non-acceptance by client

High

Medium

Budgeting of the project has to be approved from client and financial status review have to be done on a regular basis

2

Duration of project

Extending the project beyond estimated timeline may lead to failure or project and cost overhead

High

Medium

Progress have to be monitored weekly to determine the completion rate of the project

3

Staffing for project team

Lack of staffs in the project team may lead to delay of project

Medium

Low

Proper staffing has to be done with the help of resource management strategies

4

Client-user staffing

Inadequate staffing may result into lengthening of the project

Low

Low

Proper staffing has to be ensured from client end after reviewing of the resource allocation from project team

5

User departments

Increase in number of user departments may result into changes in project scope

Low

Low

Stakeholders have to be engaged at every step of the project to ensure approval on fulfilment of requirements

6

Administration and control

Improper change control management procedures may result into project delay or failure

Medium

High

Proper change management procedure has to be identified and implemented with immediate effect in case of any change in requirements

7

Support from client

Lack of support from clients may result into wrong outcome and deliverables from the project

High

Medium

Stakeholders have to be requested for feedback at each and every stage of the project

8

Qualification of project development team

Lack of project management knowledge may lead to delay in project

High

Medium

The professional skills and knowledge must be analysed prior to allocation in the development team

The required resource for development of the Mount Pleasant Community Healthcare Clinic is presented as below:

Resource Name

Type

Initials

Std. Rate

Project manager

Work

P

$20.00/hr

Business Analyst

Work

B

$25.00/hr

Procurement manager

Work

P

$15.00/hr

Designer

Work

D

$20.00/hr

Architect

Work

A

$25.00/hr

Development officer

Work

D

$20.00/hr

Contractor

Work

C

$10.00/hr

Supplier

Work

S

$10.00/hr

Raw materials

Material

R

$50,000.00

Venue

Material

V

$1,000,000.00

The stakeholders been identified in context to the development of Mount Pleasant Community Healthcare Clinic are presented as below:

Stakeholders list

Name

Project sponsor

City Council

Project manager

Mr. Jeff Hardy

Internal Stakeholders

· Project Team

· Consultants and specialists

· Clinical research associates

· Functional Manager

· Medical directors

· Operation manager

· Program manager

· Project manager

· Project management office 

· Principal investigators

External stakeholders

· Board of directors

· Community

· Consultants

· Patients

· Government agencies

· Healthcare stakeholders

· Legislators or policy makers

· Non-governmental organizations (NGOs)

· Regulatory agencies

· Research partners

· Vendors or suppliers

The estimated budget for the project is $1,142,120.00 and the detailing of budget is presented as below:

Task Name

Duration

Resource Names

Cost

Mount Pleasant Community Healthcare Clinic Development Project

179 days

$1,142,120.00

   Phase 1 - Initiation

20 days

$5,880.00

      Determining the requirements

4 days

Business Analyst, Project manager

$1,440.00

      Creation of conceptual design

5 days

Business Analyst, Designer

$1,800.00

      Creation of technical design

4 days

Architect, Designer

$1,440.00

      Approval of project

2 days

Business Analyst

$400.00

      Review of the project

1 day

Project manager

$160.00

      Preparation of draft

2 days

Project manager

$320.00

      Creation of funding document

2 days

Project manager

$320.00

   Phase 2 - Planning

41 days

$1,008,480.00

      Evaluation of current business

3 days

Business Analyst, Project manager

$1,080.00

      Research market and competition

4 days

Business Analyst

$800.00

      Evaluation of risks and threats

5 days

Project manager

$800.00

      Selection of venue

6 days

Business Analyst, Project manager, Venue[1]

$1,002,160.00

      Selection of contractor

7 days

Procurement manager

$840.00

      Selection of supplier

7 days

Procurement manager

$840.00

      Assessment of available resources

4 days

Development officer, Procurement manager

$1,120.00

      Assigning task to development team

2 days

Project manager

$320.00

      Create resource allocation document

2 days

Project manager

$320.00

      Finalizing the plan

1 day

Business Analyst

$200.00

   Phase 3 - Implementation

97 days

$123,640.00

      Designing the facility

10 days

Designer

$1,600.00

      Review of design

2 days

Architect

$400.00

      Implementing the design

12 days

Architect, Contractor

$3,360.00

      Procurement of raw materials

15 days

Procurement manager, Raw materials[1]

$51,800.00

      Development of the facility

50 days

Architect, Contractor, Raw materials[1]

$64,000.00

      Checking the construction

5 days

Development officer

$800.00

      Conducting evaluation of the facility

3 days

Business Analyst, Development officer, Architect

$1,680.00

   Phase 4 - Closure

21 days

$4,120.00

      Preparation of project document

2 days

Project manager

$320.00

      Presentation of report

3 days

Project manager

$480.00

      Standardizing the project

2 days

Business Analyst, Project manager

$720.00

      Creation of facility blueprints

4 days

Designer

$640.00

      Documentation of training materials

2 days

Project manager

$320.00

      Providing training to staffs

7 days

Development officer

$1,120.00

      Opening of facility

1 day

Business Analyst, Development officer, Project manager

$520.00

Communication plays an important role for the success of every project. Hence, the plan for communication and reporting for the project is illustrated as below:

Communication Purpose

Format

Frequency

Distribution

Briefing of team

Through restricted and secure intranet

Every day at 09:30 AM

Team for the project along with stakeholders that have access to secure project info area

Weekly status reports

With the help of internal intranet

On a weekly basis

· Project team

· Project sponsor

· Senior management

Report for Technical incident

Through email

Immediately after occurrence of an incident

· IT department

Details on budgeting and scheduling

With the help of spreadsheets along with detailed Gantt chart

Regular on a Weekly basis

· Project Sponsor

· Senior management

Accomplishments along with setbacks

Email and intranet

Weekly

· Internal stakeholders

Schedule milestones

Email and intranet

Weekly

· Internal stakeholders

Cost milestones

Email as well as intranet

Weekly

· Internal stakeholders

Analysis of risks

Email as well as intranet

Weekly

· Internal stakeholders

References

Correa, A. (2016). Project management in architectural practices: project success factors in building design processes (Doctoral dissertation, Dublin Business School).

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.

Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.

Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.

JOSEPH. PHILLIPS, P. M. P., CBAP, I., & PMP, C. (2018). PMP PROJECT MANAGEMENT PROFESSIONAL STUDY GUIDE. McGraw-Hill Education.

Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Martinelli, R. J., & Milosevic, D. Z. (2016). Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.

Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and technology. Taylor & Francis.

Sears, S. K., Sears, G. A., Clough, R. H., Rounds, J. L., & Segner, R. O. (2015). Construction project management. John Wiley & Sons.

Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.

Too, E. G., & Weaver, P. (2014). The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), 1382-1394.

Turner, R. (2016). Gower handbook of project management. Routledge.

Walker, A. (2015). Project management in construction. John Wiley & Sons.

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