In order to assist you to develop the scope for the project plan the tasks that will need to be performed by this project but are not limited to:
- Quantification of the size of the obesity problem in the Community where the clinic will be based
- Size and cost of change management implementation in introducing new models of care
- Number and mix of staff required
- Solutions identification and approaches i.e. possible models of care/pathways
- Project team that will be assembled for the project
- Assign patients to regular health care teams or ‘empanelling’ so that patients are cared by regular healthcare teams led by Family Physicians
- Utilise healthcare teams that will comprise family physicians, care managers, care coordinators and allied healthcare professionals
- Utilise teams to consider patient’s medical and psychosocial backgrounds to better engage patients around their care plans leading to stronger relationships and more effective disease prevention, health promotion and patient empowerment
Problem statement
This project is based on Mount Pleasant Community Healthcare Clinic which is a new primary healthcare facility that offers accessible, affordable, integrated and quality care to all. The facility has started its journey in 2017 and with the services provided it is growing rapidly. Hence, with the growing population and demand, it is becoming difficult for them to maintain their services. Therefore, it has decided to open up a separate facility for managing the growing obesity problem in the community. Hence, this project has been undertaken to develop a new facility for management of the obesity problem within the community.
This project is focused on developing a new facility for Mount Pleasant Community Healthcare Clinic so that they can easily manage the growing population and demand. The motive of this project is to provide Mount Pleasant Community Healthcare Clinic with a new place so that they can manage the growing obesity problem in the community.
The goal of this project is to develop a new facility for Mount Pleasant Community Healthcare Clinic to reduce the overgrowing problem of obesity in the community. This project will help to achieve the desired goals of the Mount Pleasant Community Healthcare Clinic.
- Specific – New facility will be developed for treating growing obesity problem in the community.
- Measurable – New facility will provide treatment to persons in the community suffering from obesity.
- Achievable – New facility will help to reduce the estimated proportion of attendees at the clinic to 50% in 2035 which has been estimated to be 70%.
- Realistic – The growing number of people with obesity problem will be reduced by the year 2035.
- Time limited – The new facility will provide suitable treatment to the persons with obesity problem so that number of patients decrease by the year 2035.
The project details have to be finalized prior to execution and implementation so that success of the project is ensured and there is no delay or budgeting problem. The expectations of the client has to be given priority so that there is no scope creep within the project. The selection of a right team is always essential for any project so it has to be done properly. The milestones of the project have to be clearly identified and presented to the stakeholders so that they are aware of every phase of the project. Proper risk management strategies and procedures have to be developed so that the project does not becomes a failure. Finally, it is vital to make an evaluation of the project so that future projects can be carried out by mitigating the errors in previous project.
The deliverables that will be achieved from the project are presented as below:
- Creation of conceptual design of the facility
- Creation of technical design of the facility
- Creation of funding document
- Analysis of market and competition
- A venue for the new facility
- Procurement of raw materials
- Designing of facility
- Development of facility
- Training to staffs
- Opening of the new facility
|
Task Name |
Duration |
Start |
Finish |
|
Mount Pleasant Community Healthcare Clinic Development Project |
179 days |
Mon 11-06-18 |
Thu 14-02-19 |
|
Phase 1 - Initiation |
20 days |
Mon 11-06-18 |
Fri 06-07-18 |
|
Determining the requirements |
4 days |
Mon 11-06-18 |
Thu 14-06-18 |
|
Creation of conceptual design |
5 days |
Fri 15-06-18 |
Thu 21-06-18 |
|
Creation of technical design |
4 days |
Fri 22-06-18 |
Wed 27-06-18 |
|
Approval of project |
2 days |
Thu 28-06-18 |
Fri 29-06-18 |
|
Review of the project |
1 day |
Mon 02-07-18 |
Mon 02-07-18 |
|
Preparation of draft |
2 days |
Tue 03-07-18 |
Wed 04-07-18 |
|
Creation of funding document |
2 days |
Thu 05-07-18 |
Fri 06-07-18 |
|
Phase 2 - Planning |
41 days |
Mon 09-07-18 |
Mon 03-09-18 |
|
Evaluation of current business |
3 days |
Mon 09-07-18 |
Wed 11-07-18 |
|
Research market and competition |
4 days |
Thu 12-07-18 |
Tue 17-07-18 |
|
Evaluation of risks and threats |
5 days |
Wed 18-07-18 |
Tue 24-07-18 |
|
Selection of venue |
6 days |
Wed 25-07-18 |
Wed 01-08-18 |
|
Selection of contractor |
7 days |
Thu 02-08-18 |
Fri 10-08-18 |
|
Selection of supplier |
7 days |
Mon 13-08-18 |
Tue 21-08-18 |
|
Assessment of available resources |
4 days |
Wed 22-08-18 |
Mon 27-08-18 |
|
Assigning task to development team |
2 days |
Tue 28-08-18 |
Wed 29-08-18 |
|
Create resource allocation document |
2 days |
Thu 30-08-18 |
Fri 31-08-18 |
|
Finalizing the plan |
1 day |
Mon 03-09-18 |
Mon 03-09-18 |
|
Phase 3 - Implementation |
97 days |
Tue 04-09-18 |
Wed 16-01-19 |
|
Designing the facility |
10 days |
Tue 04-09-18 |
Mon 17-09-18 |
|
Review of design |
2 days |
Tue 18-09-18 |
Wed 19-09-18 |
|
Implementing the design |
12 days |
Thu 20-09-18 |
Fri 05-10-18 |
|
Procurement of raw materials |
15 days |
Mon 08-10-18 |
Fri 26-10-18 |
|
Development of the facility |
50 days |
Mon 29-10-18 |
Fri 04-01-19 |
|
Checking the construction |
5 days |
Mon 07-01-19 |
Fri 11-01-19 |
|
Conducting evaluation of the facility |
3 days |
Mon 14-01-19 |
Wed 16-01-19 |
|
Phase 4 - Closure |
21 days |
Thu 17-01-19 |
Thu 14-02-19 |
|
Preparation of project document |
2 days |
Thu 17-01-19 |
Fri 18-01-19 |
|
Presentation of report |
3 days |
Mon 21-01-19 |
Wed 23-01-19 |
|
Standardizing the project |
2 days |
Thu 24-01-19 |
Fri 25-01-19 |
|
Creation of facility blueprints |
4 days |
Mon 28-01-19 |
Thu 31-01-19 |
|
Documentation of training materials |
2 days |
Fri 01-02-19 |
Mon 04-02-19 |
|
Providing training to staffs |
7 days |
Tue 05-02-19 |
Wed 13-02-19 |
|
Opening of facility |
1 day |
Thu 14-02-19 |
Thu 14-02-19 |
|
Risk ID |
Risk |
Description |
Impact |
Probability |
Contingency plan |
|
1 |
Budgeting of project |
Over budgeting of the project may lead to failure or non-acceptance by client |
High |
Medium |
Budgeting of the project has to be approved from client and financial status review have to be done on a regular basis |
|
2 |
Duration of project |
Extending the project beyond estimated timeline may lead to failure or project and cost overhead |
High |
Medium |
Progress have to be monitored weekly to determine the completion rate of the project |
|
3 |
Staffing for project team |
Lack of staffs in the project team may lead to delay of project |
Medium |
Low |
Proper staffing has to be done with the help of resource management strategies |
|
4 |
Client-user staffing |
Inadequate staffing may result into lengthening of the project |
Low |
Low |
Proper staffing has to be ensured from client end after reviewing of the resource allocation from project team |
|
5 |
User departments |
Increase in number of user departments may result into changes in project scope |
Low |
Low |
Stakeholders have to be engaged at every step of the project to ensure approval on fulfilment of requirements |
|
6 |
Administration and control |
Improper change control management procedures may result into project delay or failure |
Medium |
High |
Proper change management procedure has to be identified and implemented with immediate effect in case of any change in requirements |
|
7 |
Support from client |
Lack of support from clients may result into wrong outcome and deliverables from the project |
High |
Medium |
Stakeholders have to be requested for feedback at each and every stage of the project |
|
8 |
Qualification of project development team |
Lack of project management knowledge may lead to delay in project |
High |
Medium |
The professional skills and knowledge must be analysed prior to allocation in the development team |
The required resource for development of the Mount Pleasant Community Healthcare Clinic is presented as below:
|
Resource Name |
Type |
Initials |
Std. Rate |
|
Project manager |
Work |
P |
$20.00/hr |
|
Business Analyst |
Work |
B |
$25.00/hr |
|
Procurement manager |
Work |
P |
$15.00/hr |
|
Designer |
Work |
D |
$20.00/hr |
|
Architect |
Work |
A |
$25.00/hr |
|
Development officer |
Work |
D |
$20.00/hr |
|
Contractor |
Work |
C |
$10.00/hr |
|
Supplier |
Work |
S |
$10.00/hr |
|
Raw materials |
Material |
R |
$50,000.00 |
|
Venue |
Material |
V |
$1,000,000.00 |
The stakeholders been identified in context to the development of Mount Pleasant Community Healthcare Clinic are presented as below:
|
Stakeholders list |
Name |
|
Project sponsor |
City Council |
|
Project manager |
Mr. Jeff Hardy |
|
Internal Stakeholders |
· Project Team · Consultants and specialists · Clinical research associates · Functional Manager · Medical directors · Operation manager · Program manager · Project manager · Project management office · Principal investigators |
|
External stakeholders |
· Board of directors · Community · Consultants · Patients · Government agencies · Healthcare stakeholders · Legislators or policy makers · Non-governmental organizations (NGOs) · Regulatory agencies · Research partners · Vendors or suppliers |
The estimated budget for the project is $1,142,120.00 and the detailing of budget is presented as below:
|
Task Name |
Duration |
Resource Names |
Cost |
|
Mount Pleasant Community Healthcare Clinic Development Project |
179 days |
$1,142,120.00 |
|
|
Phase 1 - Initiation |
20 days |
$5,880.00 |
|
|
Determining the requirements |
4 days |
Business Analyst, Project manager |
$1,440.00 |
|
Creation of conceptual design |
5 days |
Business Analyst, Designer |
$1,800.00 |
|
Creation of technical design |
4 days |
Architect, Designer |
$1,440.00 |
|
Approval of project |
2 days |
Business Analyst |
$400.00 |
|
Review of the project |
1 day |
Project manager |
$160.00 |
|
Preparation of draft |
2 days |
Project manager |
$320.00 |
|
Creation of funding document |
2 days |
Project manager |
$320.00 |
|
Phase 2 - Planning |
41 days |
$1,008,480.00 |
|
|
Evaluation of current business |
3 days |
Business Analyst, Project manager |
$1,080.00 |
|
Research market and competition |
4 days |
Business Analyst |
$800.00 |
|
Evaluation of risks and threats |
5 days |
Project manager |
$800.00 |
|
Selection of venue |
6 days |
Business Analyst, Project manager, Venue[1] |
$1,002,160.00 |
|
Selection of contractor |
7 days |
Procurement manager |
$840.00 |
|
Selection of supplier |
7 days |
Procurement manager |
$840.00 |
|
Assessment of available resources |
4 days |
Development officer, Procurement manager |
$1,120.00 |
|
Assigning task to development team |
2 days |
Project manager |
$320.00 |
|
Create resource allocation document |
2 days |
Project manager |
$320.00 |
|
Finalizing the plan |
1 day |
Business Analyst |
$200.00 |
|
Phase 3 - Implementation |
97 days |
$123,640.00 |
|
|
Designing the facility |
10 days |
Designer |
$1,600.00 |
|
Review of design |
2 days |
Architect |
$400.00 |
|
Implementing the design |
12 days |
Architect, Contractor |
$3,360.00 |
|
Procurement of raw materials |
15 days |
Procurement manager, Raw materials[1] |
$51,800.00 |
|
Development of the facility |
50 days |
Architect, Contractor, Raw materials[1] |
$64,000.00 |
|
Checking the construction |
5 days |
Development officer |
$800.00 |
|
Conducting evaluation of the facility |
3 days |
Business Analyst, Development officer, Architect |
$1,680.00 |
|
Phase 4 - Closure |
21 days |
$4,120.00 |
|
|
Preparation of project document |
2 days |
Project manager |
$320.00 |
|
Presentation of report |
3 days |
Project manager |
$480.00 |
|
Standardizing the project |
2 days |
Business Analyst, Project manager |
$720.00 |
|
Creation of facility blueprints |
4 days |
Designer |
$640.00 |
|
Documentation of training materials |
2 days |
Project manager |
$320.00 |
|
Providing training to staffs |
7 days |
Development officer |
$1,120.00 |
|
Opening of facility |
1 day |
Business Analyst, Development officer, Project manager |
$520.00 |
Communication plays an important role for the success of every project. Hence, the plan for communication and reporting for the project is illustrated as below:
|
Communication Purpose |
Format |
Frequency |
Distribution |
|
Briefing of team |
Through restricted and secure intranet |
Every day at 09:30 AM |
Team for the project along with stakeholders that have access to secure project info area |
|
Weekly status reports |
With the help of internal intranet |
On a weekly basis |
· Project team · Project sponsor · Senior management |
|
Report for Technical incident |
Through email |
Immediately after occurrence of an incident |
· IT department |
|
Details on budgeting and scheduling |
With the help of spreadsheets along with detailed Gantt chart |
Regular on a Weekly basis |
· Project Sponsor · Senior management |
|
Accomplishments along with setbacks |
Email and intranet |
Weekly |
· Internal stakeholders |
|
Schedule milestones |
Email and intranet |
Weekly |
· Internal stakeholders |
|
Cost milestones |
Email as well as intranet |
Weekly |
· Internal stakeholders |
|
Analysis of risks |
Email as well as intranet |
Weekly |
· Internal stakeholders |
References
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