Critically evaluate the Impact of internal and external factors on Project Management processes and develop strategies to Implement appropriate courses of action.
Project management has been one of the important topics discussed in the business scenario. Project management has helped in maintaining different projects in the business organization.
This report deals with analysis of external and internal factors affecting the EEF in company. These factors are identified and properly analyzed in the report. There are various strategies developed for implementing appropriate course of action.
This report outlines overall analysis of Enterprise environmental factors. The impact of communication on project management processes.
Factors affecting project management processes
There are various factors affecting project management of processes in business organization. These factors might either help in success of project or causes failure of project. Various external factors are affecting the project management processes that are discussed below:
The social factors have been continuously affecting processes in the project management. The local people in project area has been modifying changes in the project. The use of human resources in project is an important factor for success of project in the area (Kerzner, 2013). The use of social factor including human resources have helped in maintaining fundamental requirement of project. The processes included in project have been properly maintained by proper allocation of workers in the project. The perception of leadership in human factors have provided different approach to project management. The social influences on project management has helped in focusing in various factors in environment for its beneficial status.
The legal factors have been affecting success of project in organization. The legal authorities of state has been providing different factors for affecting project management. The legal authorities have imposed various rules and regulation on projects that helps in maintaining a proper procedure for success of the project (Burke, 2013). The policies and procedures implemented by legal authorities in state have to be maintained by companies for completion of project. Therefore, some of policies and regulations might not keep positive effects on the project (Larson & Gray, 2013). The stakeholders of project are responsible for success of project by proper monitoring and managing project stages. The manager of project have to look after legal procedures involved in project.
Culture is a behavioral aspect transmitted socially with different patterns. Therefore, every project have to operate within a context for more than one cultural norms. This area for influencing includes economic, political, demographic, educational, ethical and religious aspects of the project. These factors helps in maintaining cultural dilemma of the project (Schwalbe, 2015). The use of cultural norms help in monitoring quality of project and ensure to obtain expected results and outcomes from the project.
All projects are planned and implemented under various social, economic and environmental context. Therefore, both positive and negative outcomes of projects are depended certain factors that are maintained by the project manager (Walker, 2015). Organizations are maintaining accountability for affecting outcomes of project in the market. The sustainability of resources required in the project has to be measured properly under various environmental condition.
Strategies for development of project
Various tools and techniques help in maintaining a proper planning for development of project.
A structured approach is required for proper implementation of planning objectives of the project. Different standard norms and templates are discussed for development of the project and mitigating the issues related with the project. A series of proper methodology and action helps in monitoring progress of the project. Therefore, most of project methodologies uses combination of hard tools including project management software and soft tools including facilitated startup meetings (Nicholas & Steyn, 2017). The combination of various tools helps in maintaining a proper time management for the project as it minimizes time of completion. The technology used in these tools enhances the performance and progress of the project.
Stakeholder skills and knowledge
Stakeholders are important part for development of the project in an organization. Therefore, the skills and knowledge of stakeholders are important for development of the project planning. The project manager used to create an environment for implementing various strategies for development of project in the organization (Kerzner, 2017). Therefore, the training of stakeholders in an organization is necessary for development of their skills and knowledge to improve quality of the project. The results and outcomes of project is totally depended in the planning of the project.
Project management Information System (PMIS)
Information system has helped in maintaining a proper methodology in the project management. A PMIS includes various tools and techniques that are used for gathering and integrating the outputs of the project management processes (Martinelli & Milosevic, 2016). The use of the PMIS has helped in providing a systematic approach towards development of project. The use of information system have helped in including information technology in project methodology for mitigating the issues in project management. The PMIS helps in providing both manual and automated system in the project management processes.
Earned value management (EVM)
This technique is used for integrating the scope, schedule and resources for measuring performance of the project for initiation and closing out. The use of project management performance in maintaining the success of the project can be maintained in proper way.
Project management processes
Project management processes helps in describing, organizing, and completing the work of the project. Therefore, the processes involved in project management describes the proper managerial criteria involved for development of the project in the market.
Planning is a major aspect in project as it helps in preparing a plan and procedure of project to approach. The relationship between various factors and elements of project is maintained and identified for approaching towards completion of the project (Newton, Greenberg & See, 2017). Planning helps in preparing a blueprint of project for maintaining safe approach towards its initiation.
After planning, initiation of the project is done. The collection of all resources required for the project is done for smooth initiation. The resources are properly maintained and arranged for the initiation. The project is started with communication with the project manager and team members.
The executing processes include various types of core and facilitating processes in the project. The use of project plan helps in maintaining a proper execution oath of the resources in the project (Ika et al., 2017). The execution process include proper implementation of the elements and factors in the project. A proper execution of steps and resources of project helps in maintaining a proper outcome of project. The results and outcomes of project need to fulfill goals and objectives of the project.
Communication in the project management process
Communication plays an important role in the project manage process. Communicating between the team members and project manager helps in creating a bridge between them. A proper communication helps in maintaining transparency among team members and project manager (Nicholas & Steyn, 2017). Communication planning incudes various determining factor that helps in maintaining a relationship with various stakeholders in the company. Communication planning is linked with the success of project and organizational planning in most of cases (Burke, 2013). The use of communication planning in maintaining proper approach and progress of the project. The use of communication factor including human resources have helped in maintaining fundamental requirement of project. The processes included in project have been properly maintained by proper allocation of workers in the project. The technologies and methods used for communication planning are discussed with stakeholders of the project. The use of extended meetings and training sessions have helped in making a proper planning strategy for project (Schwalbe, 2015). Therefore, communication have played an essential role in mitigating issues on the project management process in an organization.
Stakeholders are worried about outcomes of the project. Communication helps in diversifying concepts of the project. Communication with stakeholders helps in clarifying queries and issues in project management processes. The use of various technology in communication have helped in enhancing quality of communication among the project members and project manager (Nicholas & Steyn, 2017). Communication skills are used for exchanging information with authorized person in project use of the communication skills have been prevailing in most of cases that has helped in maintaining scenario of the project. Listening and communication are major communication skills that have helped in enhancing communication among the employees. Communication among stakeholders help in maintaining a transparent channel for mitigating various issues on the project. Communication helps in providing proper thoughts and views from various members of team allocated with the project (Schwalbe, 2015). Innovative thoughts and views are generated from communication with the team members that helps in enhancing quality of project outcomes.
It can be concluded that project management helps in monitoring a project in the company. The project management plays an important role in managing a project. The different processes in project management has been discussed in report. Communication plays an important role in the success of project in a company. Effect of communication on the perspective of stakeholders have been discussed in the report. Organizations are maintaining accountability for affecting outcomes of project in the market. The sustainability of resources required in project has to be measured properly under various environmental condition.
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Ika, L. A., Söderlund, J., Munro, L. T., & Landoni, P. (2017). Special issue: When project management meets international development, what can we learn?.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.
Larson, E. W., & Gray, C. (2013). Project Management: The Managerial Process with MS Project. McGraw-Hill.
Martinelli, R. J., & Milosevic, D. Z. (2016). Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.
Newton, V., Greenberg, A., & See, J. (2017, July). Project Management Implications and Implementation Roadmap of Human Readiness Levels. In International Conference on HCI in Business, Government, and Organizations (pp. 99-111). Springer, Cham.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and technology. Taylor & Francis.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Walker, A. (2015). Project management in construction. John Wiley & Sons.