SAP Dev Plan for Yes Chemist Pty Ltd essay.

This assessment task requires you to take on the role of an IT Project Manager to produce a Project Plan for your employer, Victoria University Information Systems Consulting (VUISC). In this instance the Plan provides a detailed overview of a proposed project. It is developed to provide the client with a detailed insight into how the project will be managed so they can determine if they will approve the project to proceed as elaborated. This is an individual assessment task and must not be completed in a group or work shared.

Your employer

You work as IT project manager for a consulting firm based in Melbourne, VUISC Pty Ltd. You have worked at there for four years, while the company has been in operation for several years. The company has a range of employees including consultants, administrative staff, project managers, programmers, testers, business analysts, help-desk and technical support staff who specialise in system implementation, technical writers and end user trainers for professional development. The company provides information systems consultancy and project management services as well.

For the purposes of this assessment task consider your lecturer/tutor to be your operational managers. They can clarify any queries you may have.

Your client

A detailed client scenario is available on VU Collaborate. It describes a client Yes Chemist Pty Ltd. have asked VUISC to manage the implementation of their SAP System.

Review the scenario above carefully before you begin to begin to prepare your Plan. Ask your lecturer or tutor (your VUISC manager) if you have any questions or require any clarification about the scenario. Review the VUIS Consulting Project Plan Template.docx file provided on VU Collaborate. Complete every section of the template removing all prompts (and square brackets) and replacing them with your responses to the scenario. You must develop a schedule for the project comprising at least 50 tasks using Microsoft Project tool.

Project scope

This report is being documented with the aim of developing the project plan for the SAP system development project for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria).

The scope of the said project would be highlighted in the following sections of the document, along with the Business case, project schedule and estimated budget of the project. The organization resources allocated to the project would also be identified, along with the risk associated with it.

Last but not the least, the communication matrix of the project would also be included in the report.

The primary aim of the project is to develop a SAP S/4HANA for SAP Business All-in-One system on behalf of Yes Chemist Pty Ltd, such that the existing HR, accounting and inventory management system of the organization can be replaced with the same, besides including Procurement and analytics (reporting) Finance and HR modules within the SAP HANA system.

The key objectives of this project are being outlined in the section below:

To deliver and install the suitable hardware systems required for the implementation of the SAP HANA system
To install and configure the SAP system,
To validate the efficiency of the system
To provide end user training

The major deliverables of the project under consideration are:

The suitable hardware systems required for the implementation of the SAP HANA system
The SAP system
The end user training materials

The quality standards for the project are as following:

Sl. No	Major Deliverables	Quality standards	Assessment Process
1	The suitable hardware systems required for the implementation of the SAP HANA system	The hardware systems should be capable of supporting the SAP HANA system, besides being robust, fast and sturdy	Hardware testing prior to installation
2	The SAP system	The SAP system should meet at the system specific requirements of the client	User acceptance testing
3	The end user training materials	The end user training materials should provide detailed information required for operating the system	N/A

Assumptions:

The project activity would be conducted in two phases
The first phase of the project would be financially backed by the finance department of the organization

Exclusions:

Expansion of the Head office server room of the Yes Chemist Pty Ltd

In January 2017, the General Manager of Yes Chemist Pty Ltd leaded a business operational review of the organization, with the aim of discussing the operational weaknesses of the organization and the strategies that can be taken to overcome the same. The review recommendations made by the participants indicated that in order to outgrow the issues and weaknesses that currently exist within the prevailing operational system of the organization, the replacement of the current HR, accounting and inventory management systems is essential.

It is due to this very reason, that decisions have been made in favour of the development of SAP S/4HANA for SAP Business All-in-One system.

Enhanced management features resulting from integration of HR, accounting and inventory management systems
Enhanced data analytics and reporting process
Streamlining of organizational processes

Significant expenses
Reduced productivity during system development and implementation phase
Degraded data management features during system development and implementation phase

Major phases of the project

The major phases of the project have been highlighted in the section below:

WBS	Task Name	Duration	Start	Finish
0	Developing SAP system for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria)	297.19 days	Tue 25-07-17	Thu 07-06-18
1	Start	0 days	Tue 25-07-17	Tue 25-07-17
2	PHASE 1- PROJECT PREPARATION	34.69 days	Tue 25-07-17	Thu 31-08-17
2.1	Define project charter	1.5 days	Tue 25-07-17	Wed 26-07-17
2.1.1	Define Statement of Work (SOW)	2 hrs.	Tue 25-07-17	Tue 25-07-17
2.1.2	Define Scope	1 hr.	Wed 26-07-17	Wed 26-07-17
2.1.3	Define Objective	2 hrs.	Wed 26-07-17	Wed 26-07-17
2.1.4	Define Approach	1 hr.	Wed 26-07-17	Wed 26-07-17
2.2	Make project schedule	3 hrs.	Wed 26-07-17	Wed 26-07-17
2.3	Create project plan	4.88 days	Thu 27-07-17	Tue 01-08-17
2.3.1	Design quality management	1 day	Thu 27-07-17	Fri 28-07-17
2.3.2	Design risk management	1 day	Fri 28-07-17	Mon 31-07-17
2.3.3	Implement organizational change management (OCM)	1 day	Mon 31-07-17	Tue 01-08-17
2.3.4	Establish implementation team	0.13 days	Tue 01-08-17	Tue 01-08-17
2.4	Signoff project charter and project plan	1 day	Tue 01-08-17	Wed 02-08-17
2.5	Key users training	1.25 days	Tue 01-08-17	Wed 02-08-17
2.5.1	Create the project team training plan	2 hrs.	Tue 01-08-17	Tue 01-08-17
2.5.2	Deliver project team training	1 day	Tue 01-08-17	Wed 02-08-17
2.6	Setup software and hardware environments	34.69 days	Tue 25-07-17	Thu 31-08-17
2.6.1	Software environments setup	2.94 days	Tue 25-07-17	Fri 28-07-17
2.6.1.1	SAP licensing fee for 300 users	3 hrs.	Tue 25-07-17	Tue 25-07-17
2.6.1.2	Setup SDLC on cloud	1 day	Tue 25-07-17	Wed 26-07-17
2.6.1.3	Setup virtual servers	1 day	Wed 26-07-17	Thu 27-07-17
2.6.1.4	Install SAP applications	6 hrs.	Thu 27-07-17	Fri 28-07-17
2.6.1.5	Complete system installation	0 days	Fri 28-07-17	Fri 28-07-17
2.6.2	Server room reconstruction	26.25 days	Thu 03-08-17	Thu 31-08-17
2.7	Kick-off meeting	1.44 days	Wed 02-08-17	Fri 04-08-17
2.8	Coordinate project status meeting	1 day	Fri 28-07-17	Mon 31-07-17
2.9	Send monthly status report	30 mins	Mon 31-07-17	Mon 31-07-17
2.10	Deliverables review and sign-off	0 days	Mon 31-07-17	Mon 31-07-17
3	PHASE 2- BUSINESS BLUEPRINT OF YES CHEMIST Pty Ltd	60.31 days	Mon 31-07-17	Tue 03-10-17
3.1	Research AS-IS business scenario	1.88 days	Mon 31-07-17	Wed 02-08-17
3.1.1	Questionnaire/Interview with Client SMEs	1 day	Mon 31-07-17	Tue 01-08-17
3.1.2	Produce analysis report	1 day	Tue 01-08-17	Wed 02-08-17
3.2	Perform fit/gap analysis	12.19 days	Wed 02-08-17	Tue 15-08-17
3.2.1	Analyze general settings	1 day	Wed 02-08-17	Thu 03-08-17
3.2.2	Analyze business processes	4 days	Thu 03-08-17	Wed 09-08-17
3.2.3	Analyze pre-defined models (R.I.C.E.F.W)	4 days	Wed 09-08-17	Tue 15-08-17
3.3	Design business organization structure	15.31 days	Tue 15-08-17	Thu 31-08-17
3.3.1	Plan organizational structure workshops	4 hrs.	Tue 15-08-17	Tue 29-08-17
3.3.2	Distribute organization structure guidelines	3 hrs.	Tue 29-08-17	Wed 30-08-17
3.3.3	Conduct organizational structure workshops	1.06 days	Wed 30-08-17	Thu 31-08-17
3.3.4	Recommend and approve organization structure	2.5 hrs.	Thu 31-08-17	Thu 31-08-17
3.4	Design TO-BE business scenario	4.69 days	Thu 31-08-17	Tue 05-09-17
3.4.1	Collect business process requirement with Client SMEs	1 day	Thu 31-08-17	Fri 01-09-17
3.4.2	Draft business process design document	1 day	Fri 01-09-17	Mon 04-09-17
3.4.3	Demonstrate standard functionality	1 day	Mon 04-09-17	Tue 05-09-17
3.5	Evaluate development requirements	21 days	Tue 05-09-17	Wed 27-09-17
3.5.1	Reports	1.19 days	Tue 05-09-17	Thu 14-09-17
3.5.2	Interface	3.19 days	Thu 14-09-17	Tue 19-09-17
3.5.3	Conversion	1.06 days	Tue 19-09-17	Wed 20-09-17
3.5.4	Enhancement	2.13 days	Wed 20-09-17	Fri 22-09-17
3.5.5	Printing forms	2.31 days	Fri 22-09-17	Tue 26-09-17
3.5.6	Workflow	1.06 days	Tue 26-09-17	Wed 27-09-17
3.6	Develop application functionality manuals	20 days	Tue 05-09-17	Tue 03-10-17
3.7	Setup development environment (DEV)	2.88 days	Mon 31-07-17	Thu 03-08-17
3.7.1	Config DEV environment on SDLC cloud servers	1.06 days	Mon 31-07-17	Tue 01-08-17
3.7.2	Setup Role assignment / Authorization / Test users	1 day	Tue 01-08-17	Wed 02-08-17
3.7.3	Create master data	1 day	Wed 02-08-17	Thu 03-08-17
3.8	Define data migration approach and strategy	7.44 days	Tue 01-08-17	Tue 08-08-17
3.8.1	Ensure data migration processes ownership	4 hrs.	Tue 01-08-17	Tue 01-08-17
3.8.2	Conduct data quality assessment	1.06 days	Tue 01-08-17	Wed 02-08-17
3.8.3	Define automated data migration approach	1.06 days	Wed 02-08-17	Mon 07-08-17
3.8.4	Define manual data migration approach	1.06 days	Mon 07-08-17	Tue 08-08-17
3.8.5	Prepare data quality plan	3 hrs.	Tue 08-08-17	Tue 08-08-17
3.8.6	Prepare data security plan	3 hrs.	Tue 08-08-17	Tue 08-08-17
3.9	Coordinate project status meeting	0.88 days	Tue 26-09-17	Wed 27-09-17
3.10	Send monthly status report	30 mins	Wed 27-09-17	Wed 27-09-17
3.11	Deliverables sign-off	0 days	Wed 27-09-17	Wed 27-09-17
4	PHASE 3- REALIZATION	219.88 days	Tue 01-08-17	Fri 23-03-18
4.1	System configuration	3.5 days	Tue 01-08-17	Fri 04-08-17
4.1.1	General settings	1 day	Tue 01-08-17	Wed 02-08-17
4.1.2	Organization structure	1 day	Thu 03-08-17	Thu 03-08-17
4.1.3	Specific parameters	1 day	Fri 04-08-17	Fri 04-08-17
4.2	Static data migration	97.5 days	Tue 08-08-17	Mon 20-11-17
4.2.1	Finance module	24.75 days	Tue 08-08-17	Mon 04-09-17
4.2.1.1	Understand legacy data structures	3 days	Tue 08-08-17	Fri 11-08-17
4.2.1.2	Setup an automated data	2 days	Fri 11-08-17	Tue 15-08-17
4.2.1.3	Data validation and cleansing effort	3 days	Tue 15-08-17	Fri 18-08-17
4.2.1.4	Develop automated script	2 days	Fri 18-08-17	Tue 22-08-17
4.2.1.5	Test in real time	1.5 days	Tue 22-08-17	Thu 24-08-17
4.2.1.6	Defect rectification	2 days	Thu 24-08-17	Mon 28-08-17
4.2.1.7	Post data migration analysis and manual data by client team	1 wk.	Mon 28-08-17	Mon 04-09-17
4.2.2	HR module	23.06 days	Mon 04-09-17	Thu 28-09-17
4.2.2.1	Understand legacy data structures	3 days	Mon 04-09-17	Thu 07-09-17
4.2.2.2	Setup an automated data	2 days	Thu 07-09-17	Mon 11-09-17
4.2.2.3	Data validation and cleansing effort	3 days	Mon 11-09-17	Thu 14-09-17
4.2.2.4	Develop automated script	2 days	Thu 14-09-17	Mon 18-09-17
4.2.2.5	Test in real time	1.5 days	Mon 18-09-17	Tue 19-09-17
4.2.2.6	Defect rectification	2 days	Tue 19-09-17	Thu 21-09-17
4.2.2.7	Post data migration analysis and manual data by client team	1 wk.	Thu 21-09-17	Thu 28-09-17
4.2.3	Procurement module	24.75 days	Thu 28-09-17	Wed 25-10-17
4.2.3.1	Understand legacy data structures	3 days	Thu 28-09-17	Tue 03-10-17
4.2.3.2	Setup an automated data	2 days	Tue 03-10-17	Thu 05-10-17
4.2.3.3	Data validation and cleansing effort	3 days	Thu 05-10-17	Tue 10-10-17
4.2.3.4	Develop automated script	2 days	Tue 10-10-17	Thu 12-10-17
4.2.3.5	Test in real time	1.5 days	Thu 12-10-17	Mon 16-10-17
4.2.3.6	Defect rectification	2 days	Mon 16-10-17	Wed 18-10-17
4.2.3.7	Post data migration analysis and manual data by client team	1 wk.	Wed 18-10-17	Wed 25-10-17
4.2.4	Analytics module	24.94 days	Wed 25-10-17	Mon 20-11-17
4.2.4.1	Understand legacy data structures	3 days	Wed 25-10-17	Mon 30-10-17
4.2.4.2	Setup an automated data	2 days	Mon 30-10-17	Wed 01-11-17
4.2.4.3	Data validation and cleansing effort	3 days	Wed 01-11-17	Mon 06-11-17
4.2.4.4	Develop automated script	2 days	Mon 06-11-17	Wed 08-11-17
4.2.4.5	Test in real time	1.5 days	Wed 08-11-17	Thu 09-11-17
4.2.4.6	Defect rectification	2 days	Thu 09-11-17	Mon 13-11-17
4.2.4.7	Post data migration analysis and manual data by client team	1 wk.	Mon 13-11-17	Mon 20-11-17
4.2.5	Complete data migration	0 days	Mon 20-11-17	Mon 20-11-17
4.3	User acceptance test (UAT)	10.81 days	Fri 19-01-18	Wed 31-01-18
4.3.1	Prepare UAT plan and cases	1 day	Fri 19-01-18	Mon 22-01-18
4.3.2	Conduct UAT plan	4.5 days	Mon 22-01-18	Mon 29-01-18
4.3.3	Resolve UAT issues	2.13 days	Mon 29-01-18	Wed 31-01-18
4.4	Custom code development	55.94 days	Mon 20-11-17	Fri 19-01-18
4.4.1	Draft function design	5.44 days	Mon 20-11-17	Tue 28-11-17
4.4.2	Develop RICEFW objects	16.38 days	Tue 28-11-17	Wed 20-12-17
4.4.3	Test RICEFW objects	10.94 days	Wed 20-12-17	Thu 04-01-18
4.4.4	Resolve development issues	10.94 days	Thu 04-01-18	Fri 19-01-18
4.4.5	Refine develop application functionality manuals	20 days	Tue 28-11-17	Tue 26-12-17
4.5	User roles and authorizations	2.25 days	Wed 31-01-18	Fri 02-02-18
4.5.1	Authorization request	1.06 days	Wed 31-01-18	Thu 01-02-18
4.5.2	Business approval	1 hr.	Thu 01-02-18	Thu 01-02-18
4.5.3	IT approval	1 hr.	Thu 01-02-18	Thu 01-02-18
4.5.4	User creation and role assignment	1 day	Thu 01-02-18	Fri 02-02-18
4.6	Integration and Testing	37.75 days	Fri 02-02-18	Wed 14-03-18
4.6.1	Prepare integration test plan and cases	1.06 days	Fri 02-02-18	Mon 05-02-18
4.6.2	Conduct integration plan	30 days	Mon 05-02-18	Fri 09-03-18
4.6.2.1	Integration and testing for Finance module	10.31 days	Mon 05-02-18	Fri 16-02-18
4.6.2.1.1	Integrate with e-gate feature for cooperate banking	1 day	Mon 05-02-18	Tue 06-02-18
4.6.2.1.2	End-to-end test with live e-gate instance	1 day	Tue 06-02-18	Wed 07-02-18
4.6.2.1.3	Test with returning/postings in journal ledger	1 day	Wed 07-02-18	Thu 08-02-18
4.6.2.1.4	Pass end-to-end test	1 day	Thu 08-02-18	Fri 09-02-18
4.6.2.1.5	Conduct unit test	1 day	Fri 09-02-18	Mon 12-02-18
4.6.2.1.6	Conduct scenario test	1 day	Mon 12-02-18	Tue 13-02-18
4.6.2.1.7	Conduct development unit test	1 day	Tue 13-02-18	Wed 14-02-18
4.6.2.1.8	System integration test	1 day	Wed 14-02-18	Thu 15-02-18
4.6.2.1.9	Produce test BAS report and other compliance reports	1 day	Thu 15-02-18	Fri 16-02-18
4.6.2.2	Integration and testing for HR module	6.56 days	Fri 16-02-18	Fri 23-02-18
4.6.2.2.1	Conduct unit test	1 day	Fri 16-02-18	Mon 19-02-18
4.6.2.2.2	Conduct scenario test	1 day	Mon 19-02-18	Tue 20-02-18
4.6.2.2.3	Conduct development unit test	1 day	Tue 20-02-18	Wed 21-02-18
4.6.2.2.4	System integration test	1 day	Wed 21-02-18	Thu 22-02-18
4.6.2.2.5	Produce test BAS report and other compliance reports	1 day	Thu 22-02-18	Fri 23-02-18
4.6.2.3	Integration and testing for Procurement module	6.56 days	Fri 23-02-18	Fri 02-03-18
4.6.2.3.1	Conduct unit test	1 day	Fri 23-02-18	Mon 26-02-18
4.6.2.3.2	Conduct scenario test	1 day	Mon 26-02-18	Tue 27-02-18
4.6.2.3.3	Conduct development unit test	1 day	Tue 27-02-18	Wed 28-02-18
4.6.2.3.4	System integration test	1 day	Wed 28-02-18	Thu 01-03-18
4.6.2.3.5	Produce test BAS report and other compliance reports	1 day	Thu 01-03-18	Fri 02-03-18
4.6.2.4	Integration and testing for Analytics module	6.56 days	Fri 02-03-18	Fri 09-03-18
4.6.2.4.1	Conduct unit test	1 day	Fri 02-03-18	Mon 05-03-18
4.6.2.4.2	Conduct scenario test	1 day	Mon 05-03-18	Tue 06-03-18
4.6.2.4.3	Conduct development unit test	1 day	Tue 06-03-18	Wed 07-03-18
4.6.2.4.4	System integration test	1 day	Wed 07-03-18	Thu 08-03-18
4.6.2.4.5	Produce test BAS report and other compliance reports	1 day	Thu 08-03-18	Fri 09-03-18
4.6.3	Resolve integration issues	3.19 days	Fri 09-03-18	Wed 14-03-18
4.7	Go live strategy	7.5 days	Wed 14-03-18	Thu 22-03-18
4.7.1	Cut-off procedure	4.63 days	Wed 14-03-18	Mon 19-03-18
4.7.1.1	Uploading master data	0.94 days	Wed 14-03-18	Thu 15-03-18
4.7.1.2	Uploading transaction data	1.06 days	Thu 15-03-18	Fri 16-03-18
4.7.1.3	Checking report consistency	0.94 days	Fri 16-03-18	Mon 19-03-18
4.7.2	Pre-go live check	2.88 days	Mon 19-03-18	Thu 22-03-18
4.7.2.1	Preliminary cutover plan	1.06 days	Mon 19-03-18	Tue 20-03-18
4.7.2.2	System going live check plan	0.94 days	Tue 20-03-18	Wed 21-03-18
4.7.2.3	Integration check plan	1.06 days	Wed 21-03-18	Thu 22-03-18
4.8	Coordinate project status meeting	0.94 days	Thu 22-03-18	Fri 23-03-18
4.9	Send monthly status report	30 mins	Fri 23-03-18	Fri 23-03-18
4.10	Deliverables sign-off	0 days	Fri 23-03-18	Fri 23-03-18
5	PHASE 4- FINAL PREPARATION	23.88 days	Fri 23-03-18	Wed 18-04-18
5.1	Draft operations manual	5.56 days	Fri 23-03-18	Tue 03-04-18
5.2	Deliver end user training	14.06 days	Tue 03-04-18	Wed 18-04-18
5.2.1	Preparation	3 days	Tue 03-04-18	Fri 06-04-18
5.2.2	Deliver training	6 days	Fri 06-04-18	Mon 16-04-18
5.2.3	Collect feedback	1 day	Mon 16-04-18	Tue 17-04-18
5.2.4	Assessment	1 day	Tue 17-04-18	Wed 18-04-18
5.2.5	Complete of training	0 days	Wed 18-04-18	Wed 18-04-18
5.3	Migrate dynamic data	1.06 days	Fri 23-03-18	Mon 26-03-18
5.4	Production cutover	2.75 days	Mon 26-03-18	Thu 29-03-18
5.4.1	Execute preliminary cutover	0.94 days	Mon 26-03-18	Tue 27-03-18
5.4.2	Deliver system going live check	1 day	Tue 27-03-18	Wed 28-03-18
5.4.3	Deliver integration check	1 day	Wed 28-03-18	Thu 29-03-18
5.5	Coordinate project status meeting	1 day	Thu 29-03-18	Fri 30-03-18
5.6	Send monthly status report	30 mins	Fri 30-03-18	Fri 30-03-18
5.7	Deliverables sign-off	0 days	Fri 30-03-18	Fri 30-03-18
6	PHASE 5- GO-LIVE SUPPORT	35.63 days	Mon 30-04-18	Thu 07-06-18
6.1	Knowledge support strategy	1 day	Mon 30-04-18	Mon 30-04-18
6.2	Onsite investigate	3 days	Tue 01-05-18	Thu 03-05-18
6.3	Final acceptance document sign-off and hand-over	0 days	Thu 03-05-18	Thu 03-05-18
6.4	Production support	27.19 days	Thu 03-05-18	Fri 01-06-18
6.4.1	Monitor system	21 days	Fri 04-05-18	Fri 01-06-18
6.4.2	Resolve issues	21 days	Thu 03-05-18	Fri 01-06-18
6.4.3	Optimize performance	21 days	Fri 04-05-18	Fri 01-06-18
6.5	End user acceptance survey	1 day	Mon 04-06-18	Mon 04-06-18
6.6	Coordinate project status meeting	1 day	Tue 05-06-18	Tue 05-06-18
6.7	Steering committee meeting	1 day	Wed 06-06-18	Wed 06-06-18
6.8	Send monthly status report	30 mins	Thu 07-06-18	Thu 07-06-18
6.9	Deliverables sign-off	0 days	Wed 06-06-18	Wed 06-06-18
7	end	0 days	Thu 07-06-18	Thu 07-06-18

The Gantt chart of the project is being produced through the following snapshots:

Figure: Snapshots of the Gantt chart of the project

The following resources would be allocated to the project:

Resource Name	Type	Material Label	Initials	Group	Max. Units	Std. Rate	Ovt. Rate	Cost/Use	Accrue At	Base Calendar
Project Manager	Work		PM		100%	$195.00/hr.	$292.50/hr.	$0.00	Prorated	Standard
Administrative Officer	Work		AS		100%	$50.00/hr.	$75.00/hr.	$0.00	Prorated	Standard
Application Programmer	Work		AP		200%	$95.00/hr.	$142.50/hr.	$0.00	Prorated	Standard
Database Programmer	Work		DP		100%	$95.00/hr.	$142.50/hr.	$0.00	Prorated	Standard
Business Analyst	Work		BA		100%	$130.00/hr.	$195.00/hr.	$0.00	Prorated	Standard
Technical Officer	Work		TO		200%	$85.00/hr.	$127.50/hr.	$0.00	Prorated	Standard
Technical Writer	Work		TW		100%	$95.00/hr.	$142.50/hr.	$0.00	Prorated	Standard
Trainer	Work		T		100%	$115.00/hr.	$172.50/hr.	$0.00	Prorated	Standard
Systems Integrator	Work		SI		100%	$105.00/hr.	$157.50/hr.	$0.00	Prorated	Standard
Data Entry Officer	Work		D		100%	$60.00/hr.	$90.00/hr.	$0.00	Prorated	Standard
Jacob and Sons Pty Ltd	Work		J		100%	$0.00/hr.	$0.00/hr.	$15,000.00	Prorated	Standard
Pete cables Pty Ltd	Work		P		100%	$60.00/hr.	$0.00/hr.	$0.00	Prorated	Standard
Client Business Sponsor	Work		C		100%	$0.00/hr.	$0.00/hr.	$0.00	Prorated	Standard
VUISC Manager	Work		V		100%	$0.00/hr.	$0.00/hr.	$0.00	Prorated	Standard
Frontline Engineer	Work		F		100%	$0.00/hr.	$0.00/hr.	$0.00	Prorated	Standard
Executive Sponsor	Work		E		100%	$0.00/hr.	$0.00/hr.	$0.00	Prorated	Standard
Finance SME	Work		F		200%	$0.00/hr.	$0.00/hr.	$0.00	Prorated	Standard
HR SME	Work		H		100%	$0.00/hr.	$0.00/hr.	$0.00	Prorated	Standard
Data SME	Work		D		100%	$0.00/hr.	$0.00/hr.	$0.00	Prorated	Standard
Pharmacy SME	Work		P		100%	$0.00/hr.	$0.00/hr.	$0.00	Prorated	Standard
Procurement SME	Work		P		100%	$0.00/hr.	$0.00/hr.	$0.00	Prorated	Standard
Client Business Sponsor	Work		C		100%	$0.00/hr.	$0.00/hr.	$0.00	Prorated	Standard

The estimated budget is as follows:

WBS	Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
0	Developing SAP system for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria)	297.19 days	Tue 25-07-17	Thu 07-06-18			$615,640.00
1	Start	0 days	Tue 25-07-17	Tue 25-07-17			$0.00
2	PHASE 1- PROJECT PREPARATION	34.69 days	Tue 25-07-17	Thu 31-08-17			$214,672.50
2.1	Define project charter	1.5 days	Tue 25-07-17	Wed 26-07-17			$1,170.00
2.2	Make project schedule	3 hrs.	Wed 26-07-17	Wed 26-07-17	3	Project Manager	$585.00
2.3	Create project plan	4.88 days	Thu 27-07-17	Tue 01-08-17			$5,070.00
2.4	Signoff project charter and project plan	1 day	Tue 01-08-17	Wed 02-08-17	3,9	Client Business Sponsor	$0.00
2.5	Key users training	1.25 days	Tue 01-08-17	Wed 02-08-17			$4,140.00
2.6	Setup software and hardware environments	34.69 days	Tue 25-07-17	Thu 31-08-17			$201,010.00
2.7	Kick-off meeting	1.44 days	Wed 02-08-17	Fri 04-08-17			$1,040.00
2.8	Coordinate project status meeting	1 day	Fri 28-07-17	Mon 31-07-17	29	Project Manager	$1,560.00
2.9	Send monthly status report	30 mins	Mon 31-07-17	Mon 31-07-17	47	Project Manager	$97.50
2.10	Deliverables review and sign-off	0 days	Mon 31-07-17	Mon 31-07-17	48	Client Business Sponsor, Executive Sponsor, Project Manager, VUISC Manager	$0.00
3	PHASE 2- BUSINESS BLUEPRINT OF YES CHEMIST Pty Ltd	60.31 days	Mon 31-07-17	Tue 03-10-17			$52,757.50
3.1	Research AS-IS business scenario	1.88 days	Mon 31-07-17	Wed 02-08-17			$3,640.00
3.2	Perform fit/gap analysis	12.19 days	Wed 02-08-17	Tue 15-08-17			$9,360.00
3.3	Design business organization structure	15.31 days	Tue 15-08-17	Thu 31-08-17			$2,827.50
3.4	Design TO-BE business scenario	4.69 days	Thu 31-08-17	Tue 05-09-17			$4,680.00
3.5	Evaluate development requirements	21 days	Tue 05-09-17	Wed 27-09-17			$11,375.00
3.6	Develop application functionality manuals	20 days	Tue 05-09-17	Tue 03-10-17	66	Technical writer	$15,200.00
3.7	Setup development environment (DEV)	2.88 days	Mon 31-07-17	Thu 03-08-17			$2,082.50
3.8	Define data migration approach and strategy	7.44 days	Tue 01-08-17	Tue 08-08-17			$2,130.00
3.9	Coordinate project status meeting	0.88 days	Tue 26-09-17	Wed 27-09-17	72,77,84	Project Manager	$1,365.00
3.10	Send monthly status report	30 mins	Wed 27-09-17	Wed 27-09-17	86	Project Manager	$97.50
3.11	Deliverables sign-off	0 days	Wed 27-09-17	Wed 27-09-17	86	Client Business Sponsor, Executive Sponsor, Project Manager, VUISC Manager	$0.00
4	PHASE 3- REALIZATION	219.88 days	Tue 01-08-17	Fri 23-03-18			$209,627.50
4.1	System configuration	3.5 days	Tue 01-08-17	Fri 04-08-17			$2,520.00
4.2	Static data migration	97.5 days	Tue 08-08-17	Mon 20-11-17			$42,480.00
4.3	User acceptance test (UAT)	10.81 days	Fri 19-01-18	Wed 31-01-18			$13,405.00
4.4	Custom code development	55.94 days	Mon 20-11-17	Fri 19-01-18			$102,847.50
4.5	User roles and authorizations	2.25 days	Wed 31-01-18	Fri 02-02-18			$6,005.00
4.6	Integration and Testing	37.75 days	Fri 02-02-18	Wed 14-03-18			$31,677.50
4.7	Go live strategy	7.5 days	Wed 14-03-18	Thu 22-03-18			$6,732.50
4.8	Coordinate project status meeting	0.94 days	Thu 22-03-18	Fri 23-03-18	176,180	Business Analyst, Data SME, Finance SME, HR SME, Pharmacy SME, Procurement SME, Project Manager, Systems Integrator, Technical Officer	$3,862.50
4.9	Send monthly status report	30 mins	Fri 23-03-18	Fri 23-03-18	184	Project Manager	$97.50
4.10	Deliverables sign-off	0 days	Fri 23-03-18	Fri 23-03-18	184	Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager	$0.00
5	PHASE 4- FINAL PREPARATION	23.88 days	Fri 23-03-18	Wed 18-04-18			$22,005.00
5.1	Draft operations manual	5.56 days	Fri 23-03-18	Tue 03-04-18	186	Technical writer	$4,227.50
5.2	Deliver end user training	14.06 days	Tue 03-04-18	Wed 18-04-18			$10,120.00
5.3	Migrate dynamic data	1.06 days	Fri 23-03-18	Mon 26-03-18	186	Technical Officer	$722.50
5.4	Production cutover	2.75 days	Mon 26-03-18	Thu 29-03-18			$5,277.50
5.5	Coordinate project status meeting	1 day	Thu 29-03-18	Fri 30-03-18	199	Project Manager	$1,560.00
5.6	Send monthly status report	30 mins	Fri 30-03-18	Fri 30-03-18	200	Project Manager	$97.50
5.7	Deliverables sign-off	0 days	Fri 30-03-18	Fri 30-03-18	201	Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager	$0.00
6	PHASE 5- GO-LIVE SUPPORT	35.63 days	Mon 30-04-18	Thu 07-06-18			$116,577.50
6.1	Knowledge support strategy	1 day	Mon 30-04-18	Mon 30-04-18	202	Project Manager	$1,560.00
6.2	Onsite investigate	3 days	Tue 01-05-18	Thu 03-05-18	204	Project Manager, Technical Officer	$6,720.00
6.3	Final acceptance document sign-off and hand-over	0 days	Thu 03-05-18	Thu 03-05-18	205	Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager	$0.00
6.4	Production support	27.19 days	Thu 03-05-18	Fri 01-06-18			$102,480.00
6.5	End user acceptance survey	1 day	Mon 04-06-18	Mon 04-06-18	210	Business Analyst, Project Manager	$2,600.00
6.6	Coordinate project status meeting	1 day	Tue 05-06-18	Tue 05-06-18	211,41	Project Manager	$1,560.00
6.7	Steering committee meeting	1 day	Wed 06-06-18	Wed 06-06-18	212	Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager	$1,560.00
6.8	Send monthly status report	30 mins	Thu 07-06-18	Thu 07-06-18	213	Project Manager	$97.50
6.9	Deliverables sign-off	0 days	Wed 06-06-18	Wed 06-06-18	213	Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager	$0.00
7	end	0 days	Thu 07-06-18	Thu 07-06-18	215,214,88		$0.00

A risk register is utilized with the aim of identifying the risks associated with any project activity, along with the impact and probability of the same.

The risks associated with the project under consideration are being outlined in the following risk register:

RISK MANAGEMENT LOG
Project Name:			<optional>
Project Manager Name:			<required>
Project Description:			<required>
ID	Current Status	Risk Impact	Probability of Occurrence	Risk Map	Risk Description	Project Impact	Risk Area
1	Open	High	Medium	Red	Hardware set up not working properly	Newly implemented SAP HANA system would not function properly	Reliability of Systems
2	Open	High	Medium	Red	SAP system not working properly	Project requirements not met	Overall Project Failure
3	Open	Medium	Medium	Yellow	vendors not capable of supplying materials within deadline	Project gets delayed	Project Management
4	Open	High	High	Red	System requirements not identified properly	Project requirements not met	Overall Project Failure
5	Open	Low	High	Yellow	Several change requests made by client	Project gets delayed	Organizational/Change Management
6	Open	Medium	Medium	Yellow	Unavailability of skilled resources	Quality of project work degrades	Project Resources
7	Open	Low	High	Yellow	budgetary issues	Project gets delayed, might be closed down	Overall Project Failure
8	Open	Low	High	Yellow	project activities require longer time to complete	Project gets delayed	Project Management

The communication matrix to be utilized in the project under consideration, has been provided below. It essentially provides us with an idea of the tools and techniques to be utilized for communicating with the key members of the project team.

Sl. no	Key member	Mode of communication	Tools and techniques	Frequency
1	Craig Hanwood (CEO) and Executive Sponsor	Formal	Meetings, reports, presentations	Once in a month
2	Russell Bray (General Manager) and Business Sponsor	Formal	Meetings, reports, presentations	Once in a month
3	Jason (Chief Accountant – Finance)	Formal and informal	Mails, meetings	As and when required
4	Michelle (Manager HR)	Formal and informal	Mails, meetings	As and when required
5	Andrew Duffy (Manager Procurement)	Formal and informal	Mails, meetings	As and when required
6	George Bell (Manager data and reporting)	Formal and informal	Mails, meetings	As and when required
7	Nicolas (Chief Pharmacist – Head Office)	Formal and informal	Mails, meetings	As and when required
8	Anna (Admin manager at the Head office)	Formal and informal	Mails, meetings	As and when required
9	Store staff	Formal and informal	Bulletin boards, mails	At the end of each project phase.

The above section of the report provides an in-depth information regarding the SAP system development project for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria).

The discussions made in the section above indicate that the that the total time required for completing the project is 297.19 or 298 days, and the budgetary requirements for the same are 615,640 AUSD.

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