This assessment task requires you to take on the role of an IT Project Manager to produce a Project Plan for your employer, Victoria University Information Systems Consulting (VUISC). In this instance the Plan provides a detailed overview of a proposed project. It is developed to provide the client with a detailed insight into how the project will be managed so they can determine if they will approve the project to proceed as elaborated. This is an individual assessment task and must not be completed in a group or work shared.
Your employer
You work as IT project manager for a consulting firm based in Melbourne, VUISC Pty Ltd. You have worked at there for four years, while the company has been in operation for several years. The company has a range of employees including consultants, administrative staff, project managers, programmers, testers, business analysts, help-desk and technical support staff who specialise in system implementation, technical writers and end user trainers for professional development. The company provides information systems consultancy and project management services as well.
For the purposes of this assessment task consider your lecturer/tutor to be your operational managers. They can clarify any queries you may have.
Your client
A detailed client scenario is available on VU Collaborate. It describes a client Yes Chemist Pty Ltd. have asked VUISC to manage the implementation of their SAP System.
Review the scenario above carefully before you begin to begin to prepare your Plan. Ask your lecturer or tutor (your VUISC manager) if you have any questions or require any clarification about the scenario. Review the VUIS Consulting Project Plan Template.docx file provided on VU Collaborate. Complete every section of the template removing all prompts (and square brackets) and replacing them with your responses to the scenario. You must develop a schedule for the project comprising at least 50 tasks using Microsoft Project tool.
This report is being documented with the aim of developing the project plan for the SAP system development project for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria).
The scope of the said project would be highlighted in the following sections of the document, along with the Business case, project schedule and estimated budget of the project. The organization resources allocated to the project would also be identified, along with the risk associated with it.
Last but not the least, the communication matrix of the project would also be included in the report.
The primary aim of the project is to develop a SAP S/4HANA for SAP Business All-in-One system on behalf of Yes Chemist Pty Ltd, such that the existing HR, accounting and inventory management system of the organization can be replaced with the same, besides including Procurement and analytics (reporting) Finance and HR modules within the SAP HANA system.
The key objectives of this project are being outlined in the section below:
- To deliver and install the suitable hardware systems required for the implementation of the SAP HANA system
- To install and configure the SAP system,
- To validate the efficiency of the system
- To provide end user training
The major deliverables of the project under consideration are:
- The suitable hardware systems required for the implementation of the SAP HANA system
- The SAP system
- The end user training materials
The quality standards for the project are as following:
Sl. No |
Major Deliverables |
Quality standards |
Assessment Process |
1 |
The suitable hardware systems required for the implementation of the SAP HANA system |
The hardware systems should be capable of supporting the SAP HANA system, besides being robust, fast and sturdy |
Hardware testing prior to installation |
2 |
The SAP system |
The SAP system should meet at the system specific requirements of the client |
User acceptance testing |
3 |
The end user training materials |
The end user training materials should provide detailed information required for operating the system |
N/A |
Assumptions:
- The project activity would be conducted in two phases
- The first phase of the project would be financially backed by the finance department of the organization
Exclusions:
Expansion of the Head office server room of the Yes Chemist Pty Ltd
In January 2017, the General Manager of Yes Chemist Pty Ltd leaded a business operational review of the organization, with the aim of discussing the operational weaknesses of the organization and the strategies that can be taken to overcome the same. The review recommendations made by the participants indicated that in order to outgrow the issues and weaknesses that currently exist within the prevailing operational system of the organization, the replacement of the current HR, accounting and inventory management systems is essential.
It is due to this very reason, that decisions have been made in favour of the development of SAP S/4HANA for SAP Business All-in-One system.
- Enhanced management features resulting from integration of HR, accounting and inventory management systems
- Enhanced data analytics and reporting process
- Streamlining of organizational processes
- Significant expenses
- Reduced productivity during system development and implementation phase
- Degraded data management features during system development and implementation phase
The major phases of the project have been highlighted in the section below:
WBS |
Task Name |
Duration |
Start |
Finish |
0 |
Developing SAP system for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria) |
297.19 days |
Tue 25-07-17 |
Thu 07-06-18 |
1 |
Start |
0 days |
Tue 25-07-17 |
Tue 25-07-17 |
2 |
PHASE 1- PROJECT PREPARATION |
34.69 days |
Tue 25-07-17 |
Thu 31-08-17 |
2.1 |
Define project charter |
1.5 days |
Tue 25-07-17 |
Wed 26-07-17 |
2.1.1 |
Define Statement of Work (SOW) |
2 hrs. |
Tue 25-07-17 |
Tue 25-07-17 |
2.1.2 |
Define Scope |
1 hr. |
Wed 26-07-17 |
Wed 26-07-17 |
2.1.3 |
Define Objective |
2 hrs. |
Wed 26-07-17 |
Wed 26-07-17 |
2.1.4 |
Define Approach |
1 hr. |
Wed 26-07-17 |
Wed 26-07-17 |
2.2 |
Make project schedule |
3 hrs. |
Wed 26-07-17 |
Wed 26-07-17 |
2.3 |
Create project plan |
4.88 days |
Thu 27-07-17 |
Tue 01-08-17 |
2.3.1 |
Design quality management |
1 day |
Thu 27-07-17 |
Fri 28-07-17 |
2.3.2 |
Design risk management |
1 day |
Fri 28-07-17 |
Mon 31-07-17 |
2.3.3 |
Implement organizational change management (OCM) |
1 day |
Mon 31-07-17 |
Tue 01-08-17 |
2.3.4 |
Establish implementation team |
0.13 days |
Tue 01-08-17 |
Tue 01-08-17 |
2.4 |
Signoff project charter and project plan |
1 day |
Tue 01-08-17 |
Wed 02-08-17 |
2.5 |
Key users training |
1.25 days |
Tue 01-08-17 |
Wed 02-08-17 |
2.5.1 |
Create the project team training plan |
2 hrs. |
Tue 01-08-17 |
Tue 01-08-17 |
2.5.2 |
Deliver project team training |
1 day |
Tue 01-08-17 |
Wed 02-08-17 |
2.6 |
Setup software and hardware environments |
34.69 days |
Tue 25-07-17 |
Thu 31-08-17 |
2.6.1 |
Software environments setup |
2.94 days |
Tue 25-07-17 |
Fri 28-07-17 |
2.6.1.1 |
SAP licensing fee for 300 users |
3 hrs. |
Tue 25-07-17 |
Tue 25-07-17 |
2.6.1.2 |
Setup SDLC on cloud |
1 day |
Tue 25-07-17 |
Wed 26-07-17 |
2.6.1.3 |
Setup virtual servers |
1 day |
Wed 26-07-17 |
Thu 27-07-17 |
2.6.1.4 |
Install SAP applications |
6 hrs. |
Thu 27-07-17 |
Fri 28-07-17 |
2.6.1.5 |
Complete system installation |
0 days |
Fri 28-07-17 |
Fri 28-07-17 |
2.6.2 |
Server room reconstruction |
26.25 days |
Thu 03-08-17 |
Thu 31-08-17 |
2.7 |
Kick-off meeting |
1.44 days |
Wed 02-08-17 |
Fri 04-08-17 |
2.8 |
Coordinate project status meeting |
1 day |
Fri 28-07-17 |
Mon 31-07-17 |
2.9 |
Send monthly status report |
30 mins |
Mon 31-07-17 |
Mon 31-07-17 |
2.10 |
Deliverables review and sign-off |
0 days |
Mon 31-07-17 |
Mon 31-07-17 |
3 |
PHASE 2- BUSINESS BLUEPRINT OF YES CHEMIST Pty Ltd |
60.31 days |
Mon 31-07-17 |
Tue 03-10-17 |
3.1 |
Research AS-IS business scenario |
1.88 days |
Mon 31-07-17 |
Wed 02-08-17 |
3.1.1 |
Questionnaire/Interview with Client SMEs |
1 day |
Mon 31-07-17 |
Tue 01-08-17 |
3.1.2 |
Produce analysis report |
1 day |
Tue 01-08-17 |
Wed 02-08-17 |
3.2 |
Perform fit/gap analysis |
12.19 days |
Wed 02-08-17 |
Tue 15-08-17 |
3.2.1 |
Analyze general settings |
1 day |
Wed 02-08-17 |
Thu 03-08-17 |
3.2.2 |
Analyze business processes |
4 days |
Thu 03-08-17 |
Wed 09-08-17 |
3.2.3 |
Analyze pre-defined models (R.I.C.E.F.W) |
4 days |
Wed 09-08-17 |
Tue 15-08-17 |
3.3 |
Design business organization structure |
15.31 days |
Tue 15-08-17 |
Thu 31-08-17 |
3.3.1 |
Plan organizational structure workshops |
4 hrs. |
Tue 15-08-17 |
Tue 29-08-17 |
3.3.2 |
Distribute organization structure guidelines |
3 hrs. |
Tue 29-08-17 |
Wed 30-08-17 |
3.3.3 |
Conduct organizational structure workshops |
1.06 days |
Wed 30-08-17 |
Thu 31-08-17 |
3.3.4 |
Recommend and approve organization structure |
2.5 hrs. |
Thu 31-08-17 |
Thu 31-08-17 |
3.4 |
Design TO-BE business scenario |
4.69 days |
Thu 31-08-17 |
Tue 05-09-17 |
3.4.1 |
Collect business process requirement with Client SMEs |
1 day |
Thu 31-08-17 |
Fri 01-09-17 |
3.4.2 |
Draft business process design document |
1 day |
Fri 01-09-17 |
Mon 04-09-17 |
3.4.3 |
Demonstrate standard functionality |
1 day |
Mon 04-09-17 |
Tue 05-09-17 |
3.5 |
Evaluate development requirements |
21 days |
Tue 05-09-17 |
Wed 27-09-17 |
3.5.1 |
Reports |
1.19 days |
Tue 05-09-17 |
Thu 14-09-17 |
3.5.2 |
Interface |
3.19 days |
Thu 14-09-17 |
Tue 19-09-17 |
3.5.3 |
Conversion |
1.06 days |
Tue 19-09-17 |
Wed 20-09-17 |
3.5.4 |
Enhancement |
2.13 days |
Wed 20-09-17 |
Fri 22-09-17 |
3.5.5 |
Printing forms |
2.31 days |
Fri 22-09-17 |
Tue 26-09-17 |
3.5.6 |
Workflow |
1.06 days |
Tue 26-09-17 |
Wed 27-09-17 |
3.6 |
Develop application functionality manuals |
20 days |
Tue 05-09-17 |
Tue 03-10-17 |
3.7 |
Setup development environment (DEV) |
2.88 days |
Mon 31-07-17 |
Thu 03-08-17 |
3.7.1 |
Config DEV environment on SDLC cloud servers |
1.06 days |
Mon 31-07-17 |
Tue 01-08-17 |
3.7.2 |
Setup Role assignment / Authorization / Test users |
1 day |
Tue 01-08-17 |
Wed 02-08-17 |
3.7.3 |
Create master data |
1 day |
Wed 02-08-17 |
Thu 03-08-17 |
3.8 |
Define data migration approach and strategy |
7.44 days |
Tue 01-08-17 |
Tue 08-08-17 |
3.8.1 |
Ensure data migration processes ownership |
4 hrs. |
Tue 01-08-17 |
Tue 01-08-17 |
3.8.2 |
Conduct data quality assessment |
1.06 days |
Tue 01-08-17 |
Wed 02-08-17 |
3.8.3 |
Define automated data migration approach |
1.06 days |
Wed 02-08-17 |
Mon 07-08-17 |
3.8.4 |
Define manual data migration approach |
1.06 days |
Mon 07-08-17 |
Tue 08-08-17 |
3.8.5 |
Prepare data quality plan |
3 hrs. |
Tue 08-08-17 |
Tue 08-08-17 |
3.8.6 |
Prepare data security plan |
3 hrs. |
Tue 08-08-17 |
Tue 08-08-17 |
3.9 |
Coordinate project status meeting |
0.88 days |
Tue 26-09-17 |
Wed 27-09-17 |
3.10 |
Send monthly status report |
30 mins |
Wed 27-09-17 |
Wed 27-09-17 |
3.11 |
Deliverables sign-off |
0 days |
Wed 27-09-17 |
Wed 27-09-17 |
4 |
PHASE 3- REALIZATION |
219.88 days |
Tue 01-08-17 |
Fri 23-03-18 |
4.1 |
System configuration |
3.5 days |
Tue 01-08-17 |
Fri 04-08-17 |
4.1.1 |
General settings |
1 day |
Tue 01-08-17 |
Wed 02-08-17 |
4.1.2 |
Organization structure |
1 day |
Thu 03-08-17 |
Thu 03-08-17 |
4.1.3 |
Specific parameters |
1 day |
Fri 04-08-17 |
Fri 04-08-17 |
4.2 |
Static data migration |
97.5 days |
Tue 08-08-17 |
Mon 20-11-17 |
4.2.1 |
Finance module |
24.75 days |
Tue 08-08-17 |
Mon 04-09-17 |
4.2.1.1 |
Understand legacy data structures |
3 days |
Tue 08-08-17 |
Fri 11-08-17 |
4.2.1.2 |
Setup an automated data |
2 days |
Fri 11-08-17 |
Tue 15-08-17 |
4.2.1.3 |
Data validation and cleansing effort |
3 days |
Tue 15-08-17 |
Fri 18-08-17 |
4.2.1.4 |
Develop automated script |
2 days |
Fri 18-08-17 |
Tue 22-08-17 |
4.2.1.5 |
Test in real time |
1.5 days |
Tue 22-08-17 |
Thu 24-08-17 |
4.2.1.6 |
Defect rectification |
2 days |
Thu 24-08-17 |
Mon 28-08-17 |
4.2.1.7 |
Post data migration analysis and manual data by client team |
1 wk. |
Mon 28-08-17 |
Mon 04-09-17 |
4.2.2 |
HR module |
23.06 days |
Mon 04-09-17 |
Thu 28-09-17 |
4.2.2.1 |
Understand legacy data structures |
3 days |
Mon 04-09-17 |
Thu 07-09-17 |
4.2.2.2 |
Setup an automated data |
2 days |
Thu 07-09-17 |
Mon 11-09-17 |
4.2.2.3 |
Data validation and cleansing effort |
3 days |
Mon 11-09-17 |
Thu 14-09-17 |
4.2.2.4 |
Develop automated script |
2 days |
Thu 14-09-17 |
Mon 18-09-17 |
4.2.2.5 |
Test in real time |
1.5 days |
Mon 18-09-17 |
Tue 19-09-17 |
4.2.2.6 |
Defect rectification |
2 days |
Tue 19-09-17 |
Thu 21-09-17 |
4.2.2.7 |
Post data migration analysis and manual data by client team |
1 wk. |
Thu 21-09-17 |
Thu 28-09-17 |
4.2.3 |
Procurement module |
24.75 days |
Thu 28-09-17 |
Wed 25-10-17 |
4.2.3.1 |
Understand legacy data structures |
3 days |
Thu 28-09-17 |
Tue 03-10-17 |
4.2.3.2 |
Setup an automated data |
2 days |
Tue 03-10-17 |
Thu 05-10-17 |
4.2.3.3 |
Data validation and cleansing effort |
3 days |
Thu 05-10-17 |
Tue 10-10-17 |
4.2.3.4 |
Develop automated script |
2 days |
Tue 10-10-17 |
Thu 12-10-17 |
4.2.3.5 |
Test in real time |
1.5 days |
Thu 12-10-17 |
Mon 16-10-17 |
4.2.3.6 |
Defect rectification |
2 days |
Mon 16-10-17 |
Wed 18-10-17 |
4.2.3.7 |
Post data migration analysis and manual data by client team |
1 wk. |
Wed 18-10-17 |
Wed 25-10-17 |
4.2.4 |
Analytics module |
24.94 days |
Wed 25-10-17 |
Mon 20-11-17 |
4.2.4.1 |
Understand legacy data structures |
3 days |
Wed 25-10-17 |
Mon 30-10-17 |
4.2.4.2 |
Setup an automated data |
2 days |
Mon 30-10-17 |
Wed 01-11-17 |
4.2.4.3 |
Data validation and cleansing effort |
3 days |
Wed 01-11-17 |
Mon 06-11-17 |
4.2.4.4 |
Develop automated script |
2 days |
Mon 06-11-17 |
Wed 08-11-17 |
4.2.4.5 |
Test in real time |
1.5 days |
Wed 08-11-17 |
Thu 09-11-17 |
4.2.4.6 |
Defect rectification |
2 days |
Thu 09-11-17 |
Mon 13-11-17 |
4.2.4.7 |
Post data migration analysis and manual data by client team |
1 wk. |
Mon 13-11-17 |
Mon 20-11-17 |
4.2.5 |
Complete data migration |
0 days |
Mon 20-11-17 |
Mon 20-11-17 |
4.3 |
User acceptance test (UAT) |
10.81 days |
Fri 19-01-18 |
Wed 31-01-18 |
4.3.1 |
Prepare UAT plan and cases |
1 day |
Fri 19-01-18 |
Mon 22-01-18 |
4.3.2 |
Conduct UAT plan |
4.5 days |
Mon 22-01-18 |
Mon 29-01-18 |
4.3.3 |
Resolve UAT issues |
2.13 days |
Mon 29-01-18 |
Wed 31-01-18 |
4.4 |
Custom code development |
55.94 days |
Mon 20-11-17 |
Fri 19-01-18 |
4.4.1 |
Draft function design |
5.44 days |
Mon 20-11-17 |
Tue 28-11-17 |
4.4.2 |
Develop RICEFW objects |
16.38 days |
Tue 28-11-17 |
Wed 20-12-17 |
4.4.3 |
Test RICEFW objects |
10.94 days |
Wed 20-12-17 |
Thu 04-01-18 |
4.4.4 |
Resolve development issues |
10.94 days |
Thu 04-01-18 |
Fri 19-01-18 |
4.4.5 |
Refine develop application functionality manuals |
20 days |
Tue 28-11-17 |
Tue 26-12-17 |
4.5 |
User roles and authorizations |
2.25 days |
Wed 31-01-18 |
Fri 02-02-18 |
4.5.1 |
Authorization request |
1.06 days |
Wed 31-01-18 |
Thu 01-02-18 |
4.5.2 |
Business approval |
1 hr. |
Thu 01-02-18 |
Thu 01-02-18 |
4.5.3 |
IT approval |
1 hr. |
Thu 01-02-18 |
Thu 01-02-18 |
4.5.4 |
User creation and role assignment |
1 day |
Thu 01-02-18 |
Fri 02-02-18 |
4.6 |
Integration and Testing |
37.75 days |
Fri 02-02-18 |
Wed 14-03-18 |
4.6.1 |
Prepare integration test plan and cases |
1.06 days |
Fri 02-02-18 |
Mon 05-02-18 |
4.6.2 |
Conduct integration plan |
30 days |
Mon 05-02-18 |
Fri 09-03-18 |
4.6.2.1 |
Integration and testing for Finance module |
10.31 days |
Mon 05-02-18 |
Fri 16-02-18 |
4.6.2.1.1 |
Integrate with e-gate feature for cooperate banking |
1 day |
Mon 05-02-18 |
Tue 06-02-18 |
4.6.2.1.2 |
End-to-end test with live e-gate instance |
1 day |
Tue 06-02-18 |
Wed 07-02-18 |
4.6.2.1.3 |
Test with returning/postings in journal ledger |
1 day |
Wed 07-02-18 |
Thu 08-02-18 |
4.6.2.1.4 |
Pass end-to-end test |
1 day |
Thu 08-02-18 |
Fri 09-02-18 |
4.6.2.1.5 |
Conduct unit test |
1 day |
Fri 09-02-18 |
Mon 12-02-18 |
4.6.2.1.6 |
Conduct scenario test |
1 day |
Mon 12-02-18 |
Tue 13-02-18 |
4.6.2.1.7 |
Conduct development unit test |
1 day |
Tue 13-02-18 |
Wed 14-02-18 |
4.6.2.1.8 |
System integration test |
1 day |
Wed 14-02-18 |
Thu 15-02-18 |
4.6.2.1.9 |
Produce test BAS report and other compliance reports |
1 day |
Thu 15-02-18 |
Fri 16-02-18 |
4.6.2.2 |
Integration and testing for HR module |
6.56 days |
Fri 16-02-18 |
Fri 23-02-18 |
4.6.2.2.1 |
Conduct unit test |
1 day |
Fri 16-02-18 |
Mon 19-02-18 |
4.6.2.2.2 |
Conduct scenario test |
1 day |
Mon 19-02-18 |
Tue 20-02-18 |
4.6.2.2.3 |
Conduct development unit test |
1 day |
Tue 20-02-18 |
Wed 21-02-18 |
4.6.2.2.4 |
System integration test |
1 day |
Wed 21-02-18 |
Thu 22-02-18 |
4.6.2.2.5 |
Produce test BAS report and other compliance reports |
1 day |
Thu 22-02-18 |
Fri 23-02-18 |
4.6.2.3 |
Integration and testing for Procurement module |
6.56 days |
Fri 23-02-18 |
Fri 02-03-18 |
4.6.2.3.1 |
Conduct unit test |
1 day |
Fri 23-02-18 |
Mon 26-02-18 |
4.6.2.3.2 |
Conduct scenario test |
1 day |
Mon 26-02-18 |
Tue 27-02-18 |
4.6.2.3.3 |
Conduct development unit test |
1 day |
Tue 27-02-18 |
Wed 28-02-18 |
4.6.2.3.4 |
System integration test |
1 day |
Wed 28-02-18 |
Thu 01-03-18 |
4.6.2.3.5 |
Produce test BAS report and other compliance reports |
1 day |
Thu 01-03-18 |
Fri 02-03-18 |
4.6.2.4 |
Integration and testing for Analytics module |
6.56 days |
Fri 02-03-18 |
Fri 09-03-18 |
4.6.2.4.1 |
Conduct unit test |
1 day |
Fri 02-03-18 |
Mon 05-03-18 |
4.6.2.4.2 |
Conduct scenario test |
1 day |
Mon 05-03-18 |
Tue 06-03-18 |
4.6.2.4.3 |
Conduct development unit test |
1 day |
Tue 06-03-18 |
Wed 07-03-18 |
4.6.2.4.4 |
System integration test |
1 day |
Wed 07-03-18 |
Thu 08-03-18 |
4.6.2.4.5 |
Produce test BAS report and other compliance reports |
1 day |
Thu 08-03-18 |
Fri 09-03-18 |
4.6.3 |
Resolve integration issues |
3.19 days |
Fri 09-03-18 |
Wed 14-03-18 |
4.7 |
Go live strategy |
7.5 days |
Wed 14-03-18 |
Thu 22-03-18 |
4.7.1 |
Cut-off procedure |
4.63 days |
Wed 14-03-18 |
Mon 19-03-18 |
4.7.1.1 |
Uploading master data |
0.94 days |
Wed 14-03-18 |
Thu 15-03-18 |
4.7.1.2 |
Uploading transaction data |
1.06 days |
Thu 15-03-18 |
Fri 16-03-18 |
4.7.1.3 |
Checking report consistency |
0.94 days |
Fri 16-03-18 |
Mon 19-03-18 |
4.7.2 |
Pre-go live check |
2.88 days |
Mon 19-03-18 |
Thu 22-03-18 |
4.7.2.1 |
Preliminary cutover plan |
1.06 days |
Mon 19-03-18 |
Tue 20-03-18 |
4.7.2.2 |
System going live check plan |
0.94 days |
Tue 20-03-18 |
Wed 21-03-18 |
4.7.2.3 |
Integration check plan |
1.06 days |
Wed 21-03-18 |
Thu 22-03-18 |
4.8 |
Coordinate project status meeting |
0.94 days |
Thu 22-03-18 |
Fri 23-03-18 |
4.9 |
Send monthly status report |
30 mins |
Fri 23-03-18 |
Fri 23-03-18 |
4.10 |
Deliverables sign-off |
0 days |
Fri 23-03-18 |
Fri 23-03-18 |
5 |
PHASE 4- FINAL PREPARATION |
23.88 days |
Fri 23-03-18 |
Wed 18-04-18 |
5.1 |
Draft operations manual |
5.56 days |
Fri 23-03-18 |
Tue 03-04-18 |
5.2 |
Deliver end user training |
14.06 days |
Tue 03-04-18 |
Wed 18-04-18 |
5.2.1 |
Preparation |
3 days |
Tue 03-04-18 |
Fri 06-04-18 |
5.2.2 |
Deliver training |
6 days |
Fri 06-04-18 |
Mon 16-04-18 |
5.2.3 |
Collect feedback |
1 day |
Mon 16-04-18 |
Tue 17-04-18 |
5.2.4 |
Assessment |
1 day |
Tue 17-04-18 |
Wed 18-04-18 |
5.2.5 |
Complete of training |
0 days |
Wed 18-04-18 |
Wed 18-04-18 |
5.3 |
Migrate dynamic data |
1.06 days |
Fri 23-03-18 |
Mon 26-03-18 |
5.4 |
Production cutover |
2.75 days |
Mon 26-03-18 |
Thu 29-03-18 |
5.4.1 |
Execute preliminary cutover |
0.94 days |
Mon 26-03-18 |
Tue 27-03-18 |
5.4.2 |
Deliver system going live check |
1 day |
Tue 27-03-18 |
Wed 28-03-18 |
5.4.3 |
Deliver integration check |
1 day |
Wed 28-03-18 |
Thu 29-03-18 |
5.5 |
Coordinate project status meeting |
1 day |
Thu 29-03-18 |
Fri 30-03-18 |
5.6 |
Send monthly status report |
30 mins |
Fri 30-03-18 |
Fri 30-03-18 |
5.7 |
Deliverables sign-off |
0 days |
Fri 30-03-18 |
Fri 30-03-18 |
6 |
PHASE 5- GO-LIVE SUPPORT |
35.63 days |
Mon 30-04-18 |
Thu 07-06-18 |
6.1 |
Knowledge support strategy |
1 day |
Mon 30-04-18 |
Mon 30-04-18 |
6.2 |
Onsite investigate |
3 days |
Tue 01-05-18 |
Thu 03-05-18 |
6.3 |
Final acceptance document sign-off and hand-over |
0 days |
Thu 03-05-18 |
Thu 03-05-18 |
6.4 |
Production support |
27.19 days |
Thu 03-05-18 |
Fri 01-06-18 |
6.4.1 |
Monitor system |
21 days |
Fri 04-05-18 |
Fri 01-06-18 |
6.4.2 |
Resolve issues |
21 days |
Thu 03-05-18 |
Fri 01-06-18 |
6.4.3 |
Optimize performance |
21 days |
Fri 04-05-18 |
Fri 01-06-18 |
6.5 |
End user acceptance survey |
1 day |
Mon 04-06-18 |
Mon 04-06-18 |
6.6 |
Coordinate project status meeting |
1 day |
Tue 05-06-18 |
Tue 05-06-18 |
6.7 |
Steering committee meeting |
1 day |
Wed 06-06-18 |
Wed 06-06-18 |
6.8 |
Send monthly status report |
30 mins |
Thu 07-06-18 |
Thu 07-06-18 |
6.9 |
Deliverables sign-off |
0 days |
Wed 06-06-18 |
Wed 06-06-18 |
7 |
end |
0 days |
Thu 07-06-18 |
Thu 07-06-18 |
The Gantt chart of the project is being produced through the following snapshots:
Figure: Snapshots of the Gantt chart of the project
The following resources would be allocated to the project:
Resource Name |
Type |
Material Label |
Initials |
Group |
Max. Units |
Std. Rate |
Ovt. Rate |
Cost/Use |
Accrue At |
Base Calendar |
Project Manager |
Work |
PM |
100% |
$195.00/hr. |
$292.50/hr. |
$0.00 |
Prorated |
Standard |
||
Administrative Officer |
Work |
AS |
100% |
$50.00/hr. |
$75.00/hr. |
$0.00 |
Prorated |
Standard |
||
Application Programmer |
Work |
AP |
200% |
$95.00/hr. |
$142.50/hr. |
$0.00 |
Prorated |
Standard |
||
Database Programmer |
Work |
DP |
100% |
$95.00/hr. |
$142.50/hr. |
$0.00 |
Prorated |
Standard |
||
Business Analyst |
Work |
BA |
100% |
$130.00/hr. |
$195.00/hr. |
$0.00 |
Prorated |
Standard |
||
Technical Officer |
Work |
TO |
200% |
$85.00/hr. |
$127.50/hr. |
$0.00 |
Prorated |
Standard |
||
Technical Writer |
Work |
TW |
100% |
$95.00/hr. |
$142.50/hr. |
$0.00 |
Prorated |
Standard |
||
Trainer |
Work |
T |
100% |
$115.00/hr. |
$172.50/hr. |
$0.00 |
Prorated |
Standard |
||
Systems Integrator |
Work |
SI |
100% |
$105.00/hr. |
$157.50/hr. |
$0.00 |
Prorated |
Standard |
||
Data Entry Officer |
Work |
D |
100% |
$60.00/hr. |
$90.00/hr. |
$0.00 |
Prorated |
Standard |
||
Jacob and Sons Pty Ltd |
Work |
J |
100% |
$0.00/hr. |
$0.00/hr. |
$15,000.00 |
Prorated |
Standard |
||
Pete cables Pty Ltd |
Work |
P |
100% |
$60.00/hr. |
$0.00/hr. |
$0.00 |
Prorated |
Standard |
||
Client Business Sponsor |
Work |
C |
100% |
$0.00/hr. |
$0.00/hr. |
$0.00 |
Prorated |
Standard |
||
VUISC Manager |
Work |
V |
100% |
$0.00/hr. |
$0.00/hr. |
$0.00 |
Prorated |
Standard |
||
Frontline Engineer |
Work |
F |
100% |
$0.00/hr. |
$0.00/hr. |
$0.00 |
Prorated |
Standard |
||
Executive Sponsor |
Work |
E |
100% |
$0.00/hr. |
$0.00/hr. |
$0.00 |
Prorated |
Standard |
||
Finance SME |
Work |
F |
200% |
$0.00/hr. |
$0.00/hr. |
$0.00 |
Prorated |
Standard |
||
HR SME |
Work |
H |
100% |
$0.00/hr. |
$0.00/hr. |
$0.00 |
Prorated |
Standard |
||
Data SME |
Work |
D |
100% |
$0.00/hr. |
$0.00/hr. |
$0.00 |
Prorated |
Standard |
||
Pharmacy SME |
Work |
P |
100% |
$0.00/hr. |
$0.00/hr. |
$0.00 |
Prorated |
Standard |
||
Procurement SME |
Work |
P |
100% |
$0.00/hr. |
$0.00/hr. |
$0.00 |
Prorated |
Standard |
||
Client Business Sponsor |
Work |
C |
100% |
$0.00/hr. |
$0.00/hr. |
$0.00 |
Prorated |
Standard |
The estimated budget is as follows:
WBS |
Task Name |
Duration |
Start |
Finish |
Predecessors |
Resource Names |
Cost |
0 |
Developing SAP system for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria) |
297.19 days |
Tue 25-07-17 |
Thu 07-06-18 |
$615,640.00 |
||
1 |
Start |
0 days |
Tue 25-07-17 |
Tue 25-07-17 |
$0.00 |
||
2 |
PHASE 1- PROJECT PREPARATION |
34.69 days |
Tue 25-07-17 |
Thu 31-08-17 |
$214,672.50 |
||
2.1 |
Define project charter |
1.5 days |
Tue 25-07-17 |
Wed 26-07-17 |
$1,170.00 |
||
2.2 |
Make project schedule |
3 hrs. |
Wed 26-07-17 |
Wed 26-07-17 |
3 |
Project Manager |
$585.00 |
2.3 |
Create project plan |
4.88 days |
Thu 27-07-17 |
Tue 01-08-17 |
$5,070.00 |
||
2.4 |
Signoff project charter and project plan |
1 day |
Tue 01-08-17 |
Wed 02-08-17 |
3,9 |
Client Business Sponsor |
$0.00 |
2.5 |
Key users training |
1.25 days |
Tue 01-08-17 |
Wed 02-08-17 |
$4,140.00 |
||
2.6 |
Setup software and hardware environments |
34.69 days |
Tue 25-07-17 |
Thu 31-08-17 |
$201,010.00 |
||
2.7 |
Kick-off meeting |
1.44 days |
Wed 02-08-17 |
Fri 04-08-17 |
$1,040.00 |
||
2.8 |
Coordinate project status meeting |
1 day |
Fri 28-07-17 |
Mon 31-07-17 |
29 |
Project Manager |
$1,560.00 |
2.9 |
Send monthly status report |
30 mins |
Mon 31-07-17 |
Mon 31-07-17 |
47 |
Project Manager |
$97.50 |
2.10 |
Deliverables review and sign-off |
0 days |
Mon 31-07-17 |
Mon 31-07-17 |
48 |
Client Business Sponsor, Executive Sponsor, Project Manager, VUISC Manager |
$0.00 |
3 |
PHASE 2- BUSINESS BLUEPRINT OF YES CHEMIST Pty Ltd |
60.31 days |
Mon 31-07-17 |
Tue 03-10-17 |
$52,757.50 |
||
3.1 |
Research AS-IS business scenario |
1.88 days |
Mon 31-07-17 |
Wed 02-08-17 |
$3,640.00 |
||
3.2 |
Perform fit/gap analysis |
12.19 days |
Wed 02-08-17 |
Tue 15-08-17 |
$9,360.00 |
||
3.3 |
Design business organization structure |
15.31 days |
Tue 15-08-17 |
Thu 31-08-17 |
$2,827.50 |
||
3.4 |
Design TO-BE business scenario |
4.69 days |
Thu 31-08-17 |
Tue 05-09-17 |
$4,680.00 |
||
3.5 |
Evaluate development requirements |
21 days |
Tue 05-09-17 |
Wed 27-09-17 |
$11,375.00 |
||
3.6 |
Develop application functionality manuals |
20 days |
Tue 05-09-17 |
Tue 03-10-17 |
66 |
Technical writer |
$15,200.00 |
3.7 |
Setup development environment (DEV) |
2.88 days |
Mon 31-07-17 |
Thu 03-08-17 |
$2,082.50 |
||
3.8 |
Define data migration approach and strategy |
7.44 days |
Tue 01-08-17 |
Tue 08-08-17 |
$2,130.00 |
||
3.9 |
Coordinate project status meeting |
0.88 days |
Tue 26-09-17 |
Wed 27-09-17 |
72,77,84 |
Project Manager |
$1,365.00 |
3.10 |
Send monthly status report |
30 mins |
Wed 27-09-17 |
Wed 27-09-17 |
86 |
Project Manager |
$97.50 |
3.11 |
Deliverables sign-off |
0 days |
Wed 27-09-17 |
Wed 27-09-17 |
86 |
Client Business Sponsor, Executive Sponsor, Project Manager, VUISC Manager |
$0.00 |
4 |
PHASE 3- REALIZATION |
219.88 days |
Tue 01-08-17 |
Fri 23-03-18 |
$209,627.50 |
||
4.1 |
System configuration |
3.5 days |
Tue 01-08-17 |
Fri 04-08-17 |
$2,520.00 |
||
4.2 |
Static data migration |
97.5 days |
Tue 08-08-17 |
Mon 20-11-17 |
$42,480.00 |
||
4.3 |
User acceptance test (UAT) |
10.81 days |
Fri 19-01-18 |
Wed 31-01-18 |
$13,405.00 |
||
4.4 |
Custom code development |
55.94 days |
Mon 20-11-17 |
Fri 19-01-18 |
$102,847.50 |
||
4.5 |
User roles and authorizations |
2.25 days |
Wed 31-01-18 |
Fri 02-02-18 |
$6,005.00 |
||
4.6 |
Integration and Testing |
37.75 days |
Fri 02-02-18 |
Wed 14-03-18 |
$31,677.50 |
||
4.7 |
Go live strategy |
7.5 days |
Wed 14-03-18 |
Thu 22-03-18 |
$6,732.50 |
||
4.8 |
Coordinate project status meeting |
0.94 days |
Thu 22-03-18 |
Fri 23-03-18 |
176,180 |
Business Analyst, Data SME, Finance SME, HR SME, Pharmacy SME, Procurement SME, Project Manager, Systems Integrator, Technical Officer |
$3,862.50 |
4.9 |
Send monthly status report |
30 mins |
Fri 23-03-18 |
Fri 23-03-18 |
184 |
Project Manager |
$97.50 |
4.10 |
Deliverables sign-off |
0 days |
Fri 23-03-18 |
Fri 23-03-18 |
184 |
Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager |
$0.00 |
5 |
PHASE 4- FINAL PREPARATION |
23.88 days |
Fri 23-03-18 |
Wed 18-04-18 |
$22,005.00 |
||
5.1 |
Draft operations manual |
5.56 days |
Fri 23-03-18 |
Tue 03-04-18 |
186 |
Technical writer |
$4,227.50 |
5.2 |
Deliver end user training |
14.06 days |
Tue 03-04-18 |
Wed 18-04-18 |
$10,120.00 |
||
5.3 |
Migrate dynamic data |
1.06 days |
Fri 23-03-18 |
Mon 26-03-18 |
186 |
Technical Officer |
$722.50 |
5.4 |
Production cutover |
2.75 days |
Mon 26-03-18 |
Thu 29-03-18 |
$5,277.50 |
||
5.5 |
Coordinate project status meeting |
1 day |
Thu 29-03-18 |
Fri 30-03-18 |
199 |
Project Manager |
$1,560.00 |
5.6 |
Send monthly status report |
30 mins |
Fri 30-03-18 |
Fri 30-03-18 |
200 |
Project Manager |
$97.50 |
5.7 |
Deliverables sign-off |
0 days |
Fri 30-03-18 |
Fri 30-03-18 |
201 |
Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager |
$0.00 |
6 |
PHASE 5- GO-LIVE SUPPORT |
35.63 days |
Mon 30-04-18 |
Thu 07-06-18 |
$116,577.50 |
||
6.1 |
Knowledge support strategy |
1 day |
Mon 30-04-18 |
Mon 30-04-18 |
202 |
Project Manager |
$1,560.00 |
6.2 |
Onsite investigate |
3 days |
Tue 01-05-18 |
Thu 03-05-18 |
204 |
Project Manager, Technical Officer |
$6,720.00 |
6.3 |
Final acceptance document sign-off and hand-over |
0 days |
Thu 03-05-18 |
Thu 03-05-18 |
205 |
Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager |
$0.00 |
6.4 |
Production support |
27.19 days |
Thu 03-05-18 |
Fri 01-06-18 |
$102,480.00 |
||
6.5 |
End user acceptance survey |
1 day |
Mon 04-06-18 |
Mon 04-06-18 |
210 |
Business Analyst, Project Manager |
$2,600.00 |
6.6 |
Coordinate project status meeting |
1 day |
Tue 05-06-18 |
Tue 05-06-18 |
211,41 |
Project Manager |
$1,560.00 |
6.7 |
Steering committee meeting |
1 day |
Wed 06-06-18 |
Wed 06-06-18 |
212 |
Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager |
$1,560.00 |
6.8 |
Send monthly status report |
30 mins |
Thu 07-06-18 |
Thu 07-06-18 |
213 |
Project Manager |
$97.50 |
6.9 |
Deliverables sign-off |
0 days |
Wed 06-06-18 |
Wed 06-06-18 |
213 |
Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager |
$0.00 |
7 |
end |
0 days |
Thu 07-06-18 |
Thu 07-06-18 |
215,214,88 |
$0.00 |
A risk register is utilized with the aim of identifying the risks associated with any project activity, along with the impact and probability of the same.
The risks associated with the project under consideration are being outlined in the following risk register:
RISK MANAGEMENT LOG |
|||||||
Project Name: |
<optional> |
||||||
Project Manager Name: |
<required> |
||||||
Project Description: |
<required> |
||||||
ID |
Current |
Risk |
Probability of |
Risk |
Risk |
Project |
Risk Area |
1 |
Open |
High |
Medium |
Red |
Hardware set up not working properly |
Newly implemented SAP HANA system would not function properly |
Reliability of Systems |
2 |
Open |
High |
Medium |
Red |
SAP system not working properly |
Project requirements not met |
Overall Project Failure |
3 |
Open |
Medium |
Medium |
Yellow |
vendors not capable of supplying materials within deadline |
Project gets delayed |
Project Management |
4 |
Open |
High |
High |
Red |
System requirements not identified properly |
Project requirements not met |
Overall Project Failure |
5 |
Open |
Low |
High |
Yellow |
Several change requests made by client |
Project gets delayed |
Organizational/Change Management |
6 |
Open |
Medium |
Medium |
Yellow |
Unavailability of skilled resources |
Quality of project work degrades |
Project Resources |
7 |
Open |
Low |
High |
Yellow |
budgetary issues |
Project gets delayed, might be closed down |
Overall Project Failure |
8 |
Open |
Low |
High |
Yellow |
project activities require longer time to complete |
Project gets delayed |
Project Management |
The communication matrix to be utilized in the project under consideration, has been provided below. It essentially provides us with an idea of the tools and techniques to be utilized for communicating with the key members of the project team.
Sl. no |
Key member |
Mode of communication |
Tools and techniques |
Frequency |
1 |
Craig Hanwood (CEO) and Executive Sponsor |
Formal |
Meetings, reports, presentations |
Once in a month |
2 |
Russell Bray (General Manager) and Business Sponsor |
Formal |
Meetings, reports, presentations |
Once in a month |
3 |
Jason (Chief Accountant – Finance) |
Formal and informal |
Mails, meetings |
As and when required |
4 |
Michelle (Manager HR) |
Formal and informal |
Mails, meetings |
As and when required |
5 |
Andrew Duffy (Manager Procurement) |
Formal and informal |
Mails, meetings |
As and when required |
6 |
George Bell (Manager data and reporting) |
Formal and informal |
Mails, meetings |
As and when required |
7 |
Nicolas (Chief Pharmacist – Head Office) |
Formal and informal |
Mails, meetings |
As and when required |
8 |
Anna (Admin manager at the Head office) |
Formal and informal |
Mails, meetings |
As and when required |
9 |
Store staff |
Formal and informal |
Bulletin boards, mails |
At the end of each project phase. |
The above section of the report provides an in-depth information regarding the SAP system development project for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria).
The discussions made in the section above indicate that the that the total time required for completing the project is 297.19 or 298 days, and the budgetary requirements for the same are 615,640 AUSD.
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