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This assessment task requires you to take on the role of an IT Project Manager to produce a Project Plan for your employer, Victoria University Information Systems Consulting (VUISC). In this instance the Plan provides a detailed overview of a proposed project. It is developed to provide the client with a detailed insight into how the project will be managed so they can determine if they will approve the project to proceed as elaborated. This is an individual assessment task and must not be completed in a group or work shared.

Your employer

You work as IT project manager for a consulting firm based in Melbourne, VUISC Pty Ltd. You have worked at there for four years, while the company has been in operation for several years. The company has a range of employees including consultants, administrative staff, project managers, programmers, testers, business analysts, help-desk and technical support staff who specialise in system implementation, technical writers and end user trainers for professional development. The company provides information systems consultancy and project management services as well.

For the purposes of this assessment task consider your lecturer/tutor to be your operational managers. They can clarify any queries you may have.

Your client

A detailed client scenario is available on VU Collaborate. It describes a client Yes Chemist Pty Ltd. have asked VUISC to manage the implementation of their SAP System.

Review the scenario above carefully before you begin to begin to prepare your Plan. Ask your lecturer or tutor (your VUISC manager) if you have any questions or require any clarification about the scenario. Review the VUIS Consulting Project Plan Template.docx file provided on VU Collaborate. Complete every section of the template removing all prompts (and square brackets) and replacing them with your responses to the scenario. You must develop a schedule for the project comprising at least 50 tasks using Microsoft Project tool.

Project scope

This report is being documented with the aim of developing the project plan for the SAP system development project for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria).

 The scope of the said project would be highlighted in the following sections of the document, along with the Business case, project schedule and estimated budget of the project.  The organization resources allocated to the project would also be identified, along with the risk associated with it.

 Last but not the least, the communication matrix of the project would also be included in the report.

The primary aim of the project is to develop a SAP S/4HANA for SAP Business All-in-One system   on behalf of Yes Chemist Pty Ltd, such that the existing HR, accounting and inventory management system of the organization can be replaced with the same, besides   including Procurement and analytics (reporting) Finance and HR modules within the SAP HANA system.

 The key objectives of this project are being outlined in the section below:

  1. To deliver and install the suitable hardware systems required for the implementation of the SAP HANA system
  2. To install and configure the SAP system,
  3. To validate the efficiency of the system
  4. To provide end user training

 The major deliverables of the project under consideration are:

  1. The suitable hardware systems required for the implementation of the SAP HANA system
  2. The SAP system
  3. The end user training materials

 The quality standards for the project are as following:

Sl. No

Major Deliverables

 Quality standards

Assessment Process

1

The suitable hardware systems required for the implementation of the SAP HANA system

The hardware systems   should be capable of supporting the SAP HANA system, besides being robust, fast and sturdy

 Hardware testing prior to installation  

2

The SAP system

 The SAP system should meet at the system specific requirements of the client  

User acceptance testing

3

The end user training materials

 The end user training materials should provide detailed information required for operating the system

N/A

Assumptions:

  1. The project activity would be conducted in two phases
  2. The first phase of the project would be financially backed by the finance department of the organization

Exclusions:

 Expansion of the Head office server room of the Yes Chemist Pty Ltd

  In January 2017, the General Manager of Yes Chemist Pty Ltd leaded a business operational review of the organization, with the aim of discussing the operational weaknesses of the organization and the strategies that can be taken to overcome the same. The review recommendations made by the participants indicated that in order to outgrow the issues and weaknesses that currently   exist within the prevailing operational system of the organization, the replacement of the current HR, accounting and inventory management systems is essential.

 It is due to this very reason, that decisions have been made in favour of the development of SAP S/4HANA for SAP Business All-in-One system.

  1. Enhanced management features resulting from integration of HR, accounting and inventory management systems
  2. Enhanced data analytics and reporting process
  3. Streamlining of organizational processes
  1. Significant expenses
  2. Reduced productivity during system development and implementation phase
  3. Degraded data management features during system development and implementation phase
Major phases of the project 

 The major phases of the project have been highlighted in the section below:

WBS

Task Name

Duration

Start

Finish

0

Developing SAP system for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria)

297.19 days

Tue 25-07-17

Thu 07-06-18

1

   Start

0 days

Tue 25-07-17

Tue 25-07-17

2

   PHASE 1- PROJECT PREPARATION

34.69 days

Tue 25-07-17

Thu 31-08-17

2.1

      Define project charter

1.5 days

Tue 25-07-17

Wed 26-07-17

2.1.1

         Define Statement of Work (SOW)

2 hrs.

Tue 25-07-17

Tue 25-07-17

2.1.2

         Define Scope

1 hr.

Wed 26-07-17

Wed 26-07-17

2.1.3

         Define Objective

2 hrs.

Wed 26-07-17

Wed 26-07-17

2.1.4

         Define Approach

1 hr.

Wed 26-07-17

Wed 26-07-17

2.2

      Make project schedule

3 hrs.

Wed 26-07-17

Wed 26-07-17

2.3

      Create project plan

4.88 days

Thu 27-07-17

Tue 01-08-17

2.3.1

         Design quality management

1 day

Thu 27-07-17

Fri 28-07-17

2.3.2

         Design risk management

1 day

Fri 28-07-17

Mon 31-07-17

2.3.3

         Implement organizational change management (OCM)

1 day

Mon 31-07-17

Tue 01-08-17

2.3.4

         Establish implementation team

0.13 days

Tue 01-08-17

Tue 01-08-17

2.4

      Signoff project charter and project plan

1 day

Tue 01-08-17

Wed 02-08-17

2.5

      Key users training

1.25 days

Tue 01-08-17

Wed 02-08-17

2.5.1

         Create the project team training plan

2 hrs.

Tue 01-08-17

Tue 01-08-17

2.5.2

         Deliver project team training

1 day

Tue 01-08-17

Wed 02-08-17

2.6

      Setup software and hardware environments

34.69 days

Tue 25-07-17

Thu 31-08-17

2.6.1

         Software environments setup

2.94 days

Tue 25-07-17

Fri 28-07-17

2.6.1.1

            SAP licensing fee for 300 users

3 hrs.

Tue 25-07-17

Tue 25-07-17

2.6.1.2

            Setup SDLC on cloud

1 day

Tue 25-07-17

Wed 26-07-17

2.6.1.3

            Setup virtual servers

1 day

Wed 26-07-17

Thu 27-07-17

2.6.1.4

            Install SAP applications

6 hrs.

Thu 27-07-17

Fri 28-07-17

2.6.1.5

            Complete system installation

0 days

Fri 28-07-17

Fri 28-07-17

2.6.2

         Server room reconstruction

26.25 days

Thu 03-08-17

Thu 31-08-17

2.7

      Kick-off meeting

1.44 days

Wed 02-08-17

Fri 04-08-17

2.8

      Coordinate project status meeting

1 day

Fri 28-07-17

Mon 31-07-17

2.9

      Send monthly status report

30 mins

Mon 31-07-17

Mon 31-07-17

2.10

      Deliverables review and sign-off

0 days

Mon 31-07-17

Mon 31-07-17

3

   PHASE 2- BUSINESS BLUEPRINT OF YES CHEMIST Pty Ltd

60.31 days

Mon 31-07-17

Tue 03-10-17

3.1

      Research AS-IS business scenario

1.88 days

Mon 31-07-17

Wed 02-08-17

3.1.1

         Questionnaire/Interview with Client SMEs

1 day

Mon 31-07-17

Tue 01-08-17

3.1.2

         Produce analysis report

1 day

Tue 01-08-17

Wed 02-08-17

3.2

      Perform fit/gap analysis

12.19 days

Wed 02-08-17

Tue 15-08-17

3.2.1

         Analyze general settings

1 day

Wed 02-08-17

Thu 03-08-17

3.2.2

         Analyze business processes

4 days

Thu 03-08-17

Wed 09-08-17

3.2.3

         Analyze pre-defined models (R.I.C.E.F.W)

4 days

Wed 09-08-17

Tue 15-08-17

3.3

      Design business organization structure

15.31 days

Tue 15-08-17

Thu 31-08-17

3.3.1

         Plan organizational structure workshops

4 hrs.

Tue 15-08-17

Tue 29-08-17

3.3.2

         Distribute organization structure guidelines

3 hrs.

Tue 29-08-17

Wed 30-08-17

3.3.3

         Conduct organizational structure workshops

1.06 days

Wed 30-08-17

Thu 31-08-17

3.3.4

         Recommend and approve organization structure

2.5 hrs.

Thu 31-08-17

Thu 31-08-17

3.4

      Design TO-BE business scenario

4.69 days

Thu 31-08-17

Tue 05-09-17

3.4.1

         Collect business process requirement with Client SMEs

1 day

Thu 31-08-17

Fri 01-09-17

3.4.2

         Draft business process design document

1 day

Fri 01-09-17

Mon 04-09-17

3.4.3

         Demonstrate standard functionality

1 day

Mon 04-09-17

Tue 05-09-17

3.5

      Evaluate development requirements

21 days

Tue 05-09-17

Wed 27-09-17

3.5.1

         Reports

1.19 days

Tue 05-09-17

Thu 14-09-17

3.5.2

         Interface

3.19 days

Thu 14-09-17

Tue 19-09-17

3.5.3

         Conversion

1.06 days

Tue 19-09-17

Wed 20-09-17

3.5.4

         Enhancement

2.13 days

Wed 20-09-17

Fri 22-09-17

3.5.5

         Printing forms

2.31 days

Fri 22-09-17

Tue 26-09-17

3.5.6

         Workflow

1.06 days

Tue 26-09-17

Wed 27-09-17

3.6

      Develop application functionality manuals

20 days

Tue 05-09-17

Tue 03-10-17

3.7

      Setup development environment (DEV)

2.88 days

Mon 31-07-17

Thu 03-08-17

3.7.1

         Config DEV environment on SDLC cloud servers

1.06 days

Mon 31-07-17

Tue 01-08-17

3.7.2

         Setup Role assignment / Authorization / Test users

1 day

Tue 01-08-17

Wed 02-08-17

3.7.3

         Create master data

1 day

Wed 02-08-17

Thu 03-08-17

3.8

      Define data migration approach and strategy

7.44 days

Tue 01-08-17

Tue 08-08-17

3.8.1

         Ensure data migration processes ownership

4 hrs.

Tue 01-08-17

Tue 01-08-17

3.8.2

         Conduct data quality assessment

1.06 days

Tue 01-08-17

Wed 02-08-17

3.8.3

         Define automated data migration approach

1.06 days

Wed 02-08-17

Mon 07-08-17

3.8.4

         Define manual data migration approach

1.06 days

Mon 07-08-17

Tue 08-08-17

3.8.5

         Prepare data quality plan

3 hrs.

Tue 08-08-17

Tue 08-08-17

3.8.6

         Prepare data security plan

3 hrs.

Tue 08-08-17

Tue 08-08-17

3.9

      Coordinate project status meeting

0.88 days

Tue 26-09-17

Wed 27-09-17

3.10

      Send monthly status report

30 mins

Wed 27-09-17

Wed 27-09-17

3.11

      Deliverables sign-off

0 days

Wed 27-09-17

Wed 27-09-17

4

   PHASE 3- REALIZATION

219.88 days

Tue 01-08-17

Fri 23-03-18

4.1

      System configuration

3.5 days

Tue 01-08-17

Fri 04-08-17

4.1.1

         General settings

1 day

Tue 01-08-17

Wed 02-08-17

4.1.2

         Organization structure

1 day

Thu 03-08-17

Thu 03-08-17

4.1.3

         Specific parameters

1 day

Fri 04-08-17

Fri 04-08-17

4.2

      Static data migration

97.5 days

Tue 08-08-17

Mon 20-11-17

4.2.1

         Finance module

24.75 days

Tue 08-08-17

Mon 04-09-17

4.2.1.1

            Understand legacy data structures

3 days

Tue 08-08-17

Fri 11-08-17

4.2.1.2

            Setup an automated data

2 days

Fri 11-08-17

Tue 15-08-17

4.2.1.3

            Data validation and cleansing effort

3 days

Tue 15-08-17

Fri 18-08-17

4.2.1.4

            Develop automated script

2 days

Fri 18-08-17

Tue 22-08-17

4.2.1.5

            Test in real time

1.5 days

Tue 22-08-17

Thu 24-08-17

4.2.1.6

            Defect rectification

2 days

Thu 24-08-17

Mon 28-08-17

4.2.1.7

            Post data migration analysis and manual data by client team

1 wk.

Mon 28-08-17

Mon 04-09-17

4.2.2

         HR module

23.06 days

Mon 04-09-17

Thu 28-09-17

4.2.2.1

            Understand legacy data structures

3 days

Mon 04-09-17

Thu 07-09-17

4.2.2.2

            Setup an automated data

2 days

Thu 07-09-17

Mon 11-09-17

4.2.2.3

            Data validation and cleansing effort

3 days

Mon 11-09-17

Thu 14-09-17

4.2.2.4

            Develop automated script

2 days

Thu 14-09-17

Mon 18-09-17

4.2.2.5

            Test in real time

1.5 days

Mon 18-09-17

Tue 19-09-17

4.2.2.6

            Defect rectification

2 days

Tue 19-09-17

Thu 21-09-17

4.2.2.7

            Post data migration analysis and manual data by client team

1 wk.

Thu 21-09-17

Thu 28-09-17

4.2.3

         Procurement module

24.75 days

Thu 28-09-17

Wed 25-10-17

4.2.3.1

            Understand legacy data structures

3 days

Thu 28-09-17

Tue 03-10-17

4.2.3.2

            Setup an automated data

2 days

Tue 03-10-17

Thu 05-10-17

4.2.3.3

            Data validation and cleansing effort

3 days

Thu 05-10-17

Tue 10-10-17

4.2.3.4

            Develop automated script

2 days

Tue 10-10-17

Thu 12-10-17

4.2.3.5

            Test in real time

1.5 days

Thu 12-10-17

Mon 16-10-17

4.2.3.6

            Defect rectification

2 days

Mon 16-10-17

Wed 18-10-17

4.2.3.7

            Post data migration analysis and manual data by client team

1 wk.

Wed 18-10-17

Wed 25-10-17

4.2.4

         Analytics module

24.94 days

Wed 25-10-17

Mon 20-11-17

4.2.4.1

            Understand legacy data structures

3 days

Wed 25-10-17

Mon 30-10-17

4.2.4.2

            Setup an automated data

2 days

Mon 30-10-17

Wed 01-11-17

4.2.4.3

            Data validation and cleansing effort

3 days

Wed 01-11-17

Mon 06-11-17

4.2.4.4

            Develop automated script

2 days

Mon 06-11-17

Wed 08-11-17

4.2.4.5

            Test in real time

1.5 days

Wed 08-11-17

Thu 09-11-17

4.2.4.6

            Defect rectification

2 days

Thu 09-11-17

Mon 13-11-17

4.2.4.7

            Post data migration analysis and manual data by client team

1 wk.

Mon 13-11-17

Mon 20-11-17

4.2.5

         Complete data migration

0 days

Mon 20-11-17

Mon 20-11-17

4.3

      User acceptance test (UAT)

10.81 days

Fri 19-01-18

Wed 31-01-18

4.3.1

         Prepare UAT plan and cases

1 day

Fri 19-01-18

Mon 22-01-18

4.3.2

         Conduct UAT plan

4.5 days

Mon 22-01-18

Mon 29-01-18

4.3.3

         Resolve UAT issues

2.13 days

Mon 29-01-18

Wed 31-01-18

4.4

      Custom code development

55.94 days

Mon 20-11-17

Fri 19-01-18

4.4.1

         Draft function design

5.44 days

Mon 20-11-17

Tue 28-11-17

4.4.2

         Develop RICEFW objects

16.38 days

Tue 28-11-17

Wed 20-12-17

4.4.3

         Test RICEFW objects

10.94 days

Wed 20-12-17

Thu 04-01-18

4.4.4

         Resolve development issues

10.94 days

Thu 04-01-18

Fri 19-01-18

4.4.5

         Refine develop application functionality manuals

20 days

Tue 28-11-17

Tue 26-12-17

4.5

      User roles and authorizations

2.25 days

Wed 31-01-18

Fri 02-02-18

4.5.1

         Authorization request

1.06 days

Wed 31-01-18

Thu 01-02-18

4.5.2

         Business approval

1 hr.

Thu 01-02-18

Thu 01-02-18

4.5.3

         IT approval

1 hr.

Thu 01-02-18

Thu 01-02-18

4.5.4

         User creation and role assignment

1 day

Thu 01-02-18

Fri 02-02-18

4.6

      Integration and Testing

37.75 days

Fri 02-02-18

Wed 14-03-18

4.6.1

         Prepare integration test plan and cases

1.06 days

Fri 02-02-18

Mon 05-02-18

4.6.2

         Conduct integration plan

30 days

Mon 05-02-18

Fri 09-03-18

4.6.2.1

            Integration and testing for Finance module

10.31 days

Mon 05-02-18

Fri 16-02-18

4.6.2.1.1

               Integrate with e-gate feature for cooperate banking

1 day

Mon 05-02-18

Tue 06-02-18

4.6.2.1.2

               End-to-end test with live e-gate instance

1 day

Tue 06-02-18

Wed 07-02-18

4.6.2.1.3

               Test with returning/postings in journal ledger

1 day

Wed 07-02-18

Thu 08-02-18

4.6.2.1.4

               Pass end-to-end test

1 day

Thu 08-02-18

Fri 09-02-18

4.6.2.1.5

               Conduct unit test

1 day

Fri 09-02-18

Mon 12-02-18

4.6.2.1.6

               Conduct scenario test

1 day

Mon 12-02-18

Tue 13-02-18

4.6.2.1.7

               Conduct development unit test

1 day

Tue 13-02-18

Wed 14-02-18

4.6.2.1.8

               System integration test

1 day

Wed 14-02-18

Thu 15-02-18

4.6.2.1.9

               Produce test BAS report and other compliance reports

1 day

Thu 15-02-18

Fri 16-02-18

4.6.2.2

            Integration and testing for HR module

6.56 days

Fri 16-02-18

Fri 23-02-18

4.6.2.2.1

               Conduct unit test

1 day

Fri 16-02-18

Mon 19-02-18

4.6.2.2.2

               Conduct scenario test

1 day

Mon 19-02-18

Tue 20-02-18

4.6.2.2.3

               Conduct development unit test

1 day

Tue 20-02-18

Wed 21-02-18

4.6.2.2.4

               System integration test

1 day

Wed 21-02-18

Thu 22-02-18

4.6.2.2.5

               Produce test BAS report and other compliance reports

1 day

Thu 22-02-18

Fri 23-02-18

4.6.2.3

            Integration and testing for Procurement module

6.56 days

Fri 23-02-18

Fri 02-03-18

4.6.2.3.1

               Conduct unit test

1 day

Fri 23-02-18

Mon 26-02-18

4.6.2.3.2

               Conduct scenario test

1 day

Mon 26-02-18

Tue 27-02-18

4.6.2.3.3

               Conduct development unit test

1 day

Tue 27-02-18

Wed 28-02-18

4.6.2.3.4

               System integration test

1 day

Wed 28-02-18

Thu 01-03-18

4.6.2.3.5

               Produce test BAS report and other compliance reports

1 day

Thu 01-03-18

Fri 02-03-18

4.6.2.4

            Integration and testing for Analytics module

6.56 days

Fri 02-03-18

Fri 09-03-18

4.6.2.4.1

               Conduct unit test

1 day

Fri 02-03-18

Mon 05-03-18

4.6.2.4.2

               Conduct scenario test

1 day

Mon 05-03-18

Tue 06-03-18

4.6.2.4.3

               Conduct development unit test

1 day

Tue 06-03-18

Wed 07-03-18

4.6.2.4.4

               System integration test

1 day

Wed 07-03-18

Thu 08-03-18

4.6.2.4.5

               Produce test BAS report and other compliance reports

1 day

Thu 08-03-18

Fri 09-03-18

4.6.3

         Resolve integration issues

3.19 days

Fri 09-03-18

Wed 14-03-18

4.7

      Go live strategy

7.5 days

Wed 14-03-18

Thu 22-03-18

4.7.1

         Cut-off procedure

4.63 days

Wed 14-03-18

Mon 19-03-18

4.7.1.1

            Uploading master data

0.94 days

Wed 14-03-18

Thu 15-03-18

4.7.1.2

            Uploading transaction data

1.06 days

Thu 15-03-18

Fri 16-03-18

4.7.1.3

            Checking report consistency

0.94 days

Fri 16-03-18

Mon 19-03-18

4.7.2

         Pre-go live check

2.88 days

Mon 19-03-18

Thu 22-03-18

4.7.2.1

            Preliminary cutover plan

1.06 days

Mon 19-03-18

Tue 20-03-18

4.7.2.2

            System going live check plan

0.94 days

Tue 20-03-18

Wed 21-03-18

4.7.2.3

            Integration check plan

1.06 days

Wed 21-03-18

Thu 22-03-18

4.8

      Coordinate project status meeting

0.94 days

Thu 22-03-18

Fri 23-03-18

4.9

      Send monthly status report

30 mins

Fri 23-03-18

Fri 23-03-18

4.10

      Deliverables sign-off

0 days

Fri 23-03-18

Fri 23-03-18

5

   PHASE 4- FINAL PREPARATION

23.88 days

Fri 23-03-18

Wed 18-04-18

5.1

      Draft operations manual

5.56 days

Fri 23-03-18

Tue 03-04-18

5.2

      Deliver end user training

14.06 days

Tue 03-04-18

Wed 18-04-18

5.2.1

         Preparation

3 days

Tue 03-04-18

Fri 06-04-18

5.2.2

         Deliver training

6 days

Fri 06-04-18

Mon 16-04-18

5.2.3

         Collect feedback

1 day

Mon 16-04-18

Tue 17-04-18

5.2.4

         Assessment

1 day

Tue 17-04-18

Wed 18-04-18

5.2.5

         Complete of training

0 days

Wed 18-04-18

Wed 18-04-18

5.3

      Migrate dynamic data

1.06 days

Fri 23-03-18

Mon 26-03-18

5.4

      Production cutover

2.75 days

Mon 26-03-18

Thu 29-03-18

5.4.1

         Execute preliminary cutover

0.94 days

Mon 26-03-18

Tue 27-03-18

5.4.2

         Deliver system going live check

1 day

Tue 27-03-18

Wed 28-03-18

5.4.3

         Deliver integration check

1 day

Wed 28-03-18

Thu 29-03-18

5.5

      Coordinate project status meeting

1 day

Thu 29-03-18

Fri 30-03-18

5.6

      Send monthly status report

30 mins

Fri 30-03-18

Fri 30-03-18

5.7

      Deliverables sign-off

0 days

Fri 30-03-18

Fri 30-03-18

6

   PHASE 5- GO-LIVE SUPPORT

35.63 days

Mon 30-04-18

Thu 07-06-18

6.1

      Knowledge support strategy

1 day

Mon 30-04-18

Mon 30-04-18

6.2

      Onsite investigate

3 days

Tue 01-05-18

Thu 03-05-18

6.3

      Final acceptance document sign-off and hand-over

0 days

Thu 03-05-18

Thu 03-05-18

6.4

      Production support

27.19 days

Thu 03-05-18

Fri 01-06-18

6.4.1

         Monitor system

21 days

Fri 04-05-18

Fri 01-06-18

6.4.2

         Resolve issues

21 days

Thu 03-05-18

Fri 01-06-18

6.4.3

         Optimize performance

21 days

Fri 04-05-18

Fri 01-06-18

6.5

      End user acceptance survey

1 day

Mon 04-06-18

Mon 04-06-18

6.6

      Coordinate project status meeting

1 day

Tue 05-06-18

Tue 05-06-18

6.7

      Steering committee meeting

1 day

Wed 06-06-18

Wed 06-06-18

6.8

      Send monthly status report

30 mins

Thu 07-06-18

Thu 07-06-18

6.9

      Deliverables sign-off

0 days

Wed 06-06-18

Wed 06-06-18

7

   end

0 days

Thu 07-06-18

Thu 07-06-18

 The Gantt chart of the project is being produced through the following snapshots:

Figure: Snapshots of the Gantt chart of the project

 The following resources would be allocated to the project:

Resource Name

Type

Material Label

Initials

Group

Max. Units

Std. Rate

Ovt. Rate

Cost/Use

Accrue At

Base Calendar

Project Manager

Work

PM

100%

$195.00/hr.

$292.50/hr.

$0.00

Prorated

Standard

Administrative Officer

Work

AS

100%

$50.00/hr.

$75.00/hr.

$0.00

Prorated

Standard

Application Programmer

Work

AP

200%

$95.00/hr.

$142.50/hr.

$0.00

Prorated

Standard

Database Programmer

Work

DP

100%

$95.00/hr.

$142.50/hr.

$0.00

Prorated

Standard

Business Analyst

Work

BA

100%

$130.00/hr.

$195.00/hr.

$0.00

Prorated

Standard

Technical Officer

Work

TO

200%

$85.00/hr.

$127.50/hr.

$0.00

Prorated

Standard

Technical Writer

Work

TW

100%

$95.00/hr.

$142.50/hr.

$0.00

Prorated

Standard

Trainer

Work

T

100%

$115.00/hr.

$172.50/hr.

$0.00

Prorated

Standard

Systems Integrator

Work

SI

100%

$105.00/hr.

$157.50/hr.

$0.00

Prorated

Standard

Data Entry Officer

Work

D

100%

$60.00/hr.

$90.00/hr.

$0.00

Prorated

Standard

Jacob and Sons Pty Ltd

Work

J

100%

$0.00/hr.

$0.00/hr.

$15,000.00

Prorated

Standard

Pete cables Pty Ltd

Work

P

100%

$60.00/hr.

$0.00/hr.

$0.00

Prorated

Standard

Client Business Sponsor

Work

C

100%

$0.00/hr.

$0.00/hr.

$0.00

Prorated

Standard

VUISC Manager

Work

V

100%

$0.00/hr.

$0.00/hr.

$0.00

Prorated

Standard

Frontline Engineer

Work

F

100%

$0.00/hr.

$0.00/hr.

$0.00

Prorated

Standard

Executive Sponsor

Work

E

100%

$0.00/hr.

$0.00/hr.

$0.00

Prorated

Standard

Finance SME

Work

F

200%

$0.00/hr.

$0.00/hr.

$0.00

Prorated

Standard

HR SME

Work

H

100%

$0.00/hr.

$0.00/hr.

$0.00

Prorated

Standard

Data SME

Work

D

100%

$0.00/hr.

$0.00/hr.

$0.00

Prorated

Standard

Pharmacy SME

Work

P

100%

$0.00/hr.

$0.00/hr.

$0.00

Prorated

Standard

Procurement SME

Work

P

100%

$0.00/hr.

$0.00/hr.

$0.00

Prorated

Standard

Client Business Sponsor

Work

C

100%

$0.00/hr.

$0.00/hr.

$0.00

Prorated

Standard

 The estimated budget is as follows:

WBS

Task Name

Duration

Start

Finish

Predecessors

Resource Names

Cost

0

Developing SAP system for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria)

297.19 days

Tue 25-07-17

Thu 07-06-18

$615,640.00

1

   Start

0 days

Tue 25-07-17

Tue 25-07-17

$0.00

2

   PHASE 1- PROJECT PREPARATION

34.69 days

Tue 25-07-17

Thu 31-08-17

$214,672.50

2.1

      Define project charter

1.5 days

Tue 25-07-17

Wed 26-07-17

$1,170.00

2.2

      Make project schedule

3 hrs.

Wed 26-07-17

Wed 26-07-17

3

Project Manager

$585.00

2.3

      Create project plan

4.88 days

Thu 27-07-17

Tue 01-08-17

$5,070.00

2.4

      Signoff project charter and project plan

1 day

Tue 01-08-17

Wed 02-08-17

3,9

Client Business Sponsor

$0.00

2.5

      Key users training

1.25 days

Tue 01-08-17

Wed 02-08-17

$4,140.00

2.6

      Setup software and hardware environments

34.69 days

Tue 25-07-17

Thu 31-08-17

$201,010.00

2.7

      Kick-off meeting

1.44 days

Wed 02-08-17

Fri 04-08-17

$1,040.00

2.8

      Coordinate project status meeting

1 day

Fri 28-07-17

Mon 31-07-17

29

Project Manager

$1,560.00

2.9

      Send monthly status report

30 mins

Mon 31-07-17

Mon 31-07-17

47

Project Manager

$97.50

2.10

      Deliverables review and sign-off

0 days

Mon 31-07-17

Mon 31-07-17

48

Client Business Sponsor, Executive Sponsor, Project Manager, VUISC Manager

$0.00

3

   PHASE 2- BUSINESS BLUEPRINT OF YES CHEMIST Pty Ltd

60.31 days

Mon 31-07-17

Tue 03-10-17

$52,757.50

3.1

      Research AS-IS business scenario

1.88 days

Mon 31-07-17

Wed 02-08-17

$3,640.00

3.2

      Perform fit/gap analysis

12.19 days

Wed 02-08-17

Tue 15-08-17

$9,360.00

3.3

      Design business organization structure

15.31 days

Tue 15-08-17

Thu 31-08-17

$2,827.50

3.4

      Design TO-BE business scenario

4.69 days

Thu 31-08-17

Tue 05-09-17

$4,680.00

3.5

      Evaluate development requirements

21 days

Tue 05-09-17

Wed 27-09-17

$11,375.00

3.6

      Develop application functionality manuals

20 days

Tue 05-09-17

Tue 03-10-17

66

Technical writer

$15,200.00

3.7

      Setup development environment (DEV)

2.88 days

Mon 31-07-17

Thu 03-08-17

$2,082.50

3.8

      Define data migration approach and strategy

7.44 days

Tue 01-08-17

Tue 08-08-17

$2,130.00

3.9

      Coordinate project status meeting

0.88 days

Tue 26-09-17

Wed 27-09-17

72,77,84

Project Manager

$1,365.00

3.10

      Send monthly status report

30 mins

Wed 27-09-17

Wed 27-09-17

86

Project Manager

$97.50

3.11

      Deliverables sign-off

0 days

Wed 27-09-17

Wed 27-09-17

86

Client Business Sponsor, Executive Sponsor, Project Manager, VUISC Manager

$0.00

4

   PHASE 3- REALIZATION

219.88 days

Tue 01-08-17

Fri 23-03-18

$209,627.50

4.1

      System configuration

3.5 days

Tue 01-08-17

Fri 04-08-17

$2,520.00

4.2

      Static data migration

97.5 days

Tue 08-08-17

Mon 20-11-17

$42,480.00

4.3

      User acceptance test (UAT)

10.81 days

Fri 19-01-18

Wed 31-01-18

$13,405.00

4.4

      Custom code development

55.94 days

Mon 20-11-17

Fri 19-01-18

$102,847.50

4.5

      User roles and authorizations

2.25 days

Wed 31-01-18

Fri 02-02-18

$6,005.00

4.6

      Integration and Testing

37.75 days

Fri 02-02-18

Wed 14-03-18

$31,677.50

4.7

      Go live strategy

7.5 days

Wed 14-03-18

Thu 22-03-18

$6,732.50

4.8

      Coordinate project status meeting

0.94 days

Thu 22-03-18

Fri 23-03-18

176,180

Business Analyst, Data SME, Finance SME, HR SME, Pharmacy SME, Procurement SME, Project Manager, Systems Integrator, Technical Officer

$3,862.50

4.9

      Send monthly status report

30 mins

Fri 23-03-18

Fri 23-03-18

184

Project Manager

$97.50

4.10

      Deliverables sign-off

0 days

Fri 23-03-18

Fri 23-03-18

184

Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager

$0.00

5

   PHASE 4- FINAL PREPARATION

23.88 days

Fri 23-03-18

Wed 18-04-18

$22,005.00

5.1

      Draft operations manual

5.56 days

Fri 23-03-18

Tue 03-04-18

186

Technical writer

$4,227.50

5.2

      Deliver end user training

14.06 days

Tue 03-04-18

Wed 18-04-18

$10,120.00

5.3

      Migrate dynamic data

1.06 days

Fri 23-03-18

Mon 26-03-18

186

Technical Officer

$722.50

5.4

      Production cutover

2.75 days

Mon 26-03-18

Thu 29-03-18

$5,277.50

5.5

      Coordinate project status meeting

1 day

Thu 29-03-18

Fri 30-03-18

199

Project Manager

$1,560.00

5.6

      Send monthly status report

30 mins

Fri 30-03-18

Fri 30-03-18

200

Project Manager

$97.50

5.7

      Deliverables sign-off

0 days

Fri 30-03-18

Fri 30-03-18

201

Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager

$0.00

6

   PHASE 5- GO-LIVE SUPPORT

35.63 days

Mon 30-04-18

Thu 07-06-18

$116,577.50

6.1

      Knowledge support strategy

1 day

Mon 30-04-18

Mon 30-04-18

202

Project Manager

$1,560.00

6.2

      Onsite investigate

3 days

Tue 01-05-18

Thu 03-05-18

204

Project Manager, Technical Officer

$6,720.00

6.3

      Final acceptance document sign-off and hand-over

0 days

Thu 03-05-18

Thu 03-05-18

205

Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager

$0.00

6.4

      Production support

27.19 days

Thu 03-05-18

Fri 01-06-18

$102,480.00

6.5

      End user acceptance survey

1 day

Mon 04-06-18

Mon 04-06-18

210

Business Analyst, Project Manager

$2,600.00

6.6

      Coordinate project status meeting

1 day

Tue 05-06-18

Tue 05-06-18

211,41

Project Manager

$1,560.00

6.7

      Steering committee meeting

1 day

Wed 06-06-18

Wed 06-06-18

212

Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager

$1,560.00

6.8

      Send monthly status report

30 mins

Thu 07-06-18

Thu 07-06-18

213

Project Manager

$97.50

6.9

      Deliverables sign-off

0 days

Wed 06-06-18

Wed 06-06-18

213

Client Business Sponsor, Executive Sponsor, Project Mangareva’s Manager

$0.00

7

   end

0 days

Thu 07-06-18

Thu 07-06-18

215,214,88

$0.00

  A risk register is utilized with the aim of identifying the risks associated with any project activity, along with the impact and probability of the same.

 The risks associated with the project under consideration are being outlined in the following risk register:

RISK MANAGEMENT LOG

Project Name:

 <optional>

Project Manager Name:

<required>

Project Description:

<required>

ID

Current
Status

Risk
Impact

Probability of
Occurrence

Risk
Map

Risk
Description

Project
Impact

Risk Area

1

Open

High

Medium

Red

Hardware set up not working properly

Newly implemented SAP HANA system would not function properly

Reliability of Systems

2

Open

High

Medium

Red

SAP system not working properly

Project requirements not met

Overall Project Failure

3

Open

Medium

Medium

Yellow

vendors not capable of supplying materials within deadline

Project gets delayed

Project Management

4

Open

High

High

Red

System requirements not identified properly

Project requirements not met

Overall Project Failure

5

Open

Low

High

Yellow

Several change requests made by client

Project gets delayed

Organizational/Change Management

6

Open

Medium

Medium

Yellow

Unavailability of skilled resources

Quality of project work degrades

Project Resources

7

Open

Low

High

Yellow

budgetary issues

Project gets delayed, might be closed down

Overall Project Failure

8

Open

Low

High

Yellow

project activities require longer time to complete

Project gets delayed

Project Management

The communication matrix to be utilized in the project under consideration, has been provided below. It essentially provides us with an idea of the tools and techniques to be utilized for communicating with the key members of the project   team.

Sl. no

Key member

Mode of communication

Tools and techniques

Frequency

1

 Craig Hanwood (CEO) and Executive Sponsor

Formal

Meetings, reports, presentations

 Once in a month

2

 Russell Bray (General Manager) and Business Sponsor

Formal

Meetings, reports, presentations

Once in a month

3

 Jason (Chief Accountant – Finance)

Formal and informal

Mails, meetings

As and when required

4

Michelle (Manager HR)

Formal and informal

Mails, meetings

As and when required

5

Andrew Duffy (Manager Procurement)

Formal and informal

Mails, meetings

As and when required

6

George Bell (Manager data and reporting)

Formal and informal

Mails, meetings

As and when required

7

Nicolas (Chief Pharmacist – Head Office)

Formal and informal

Mails, meetings

As and when required

8

Anna (Admin manager at the Head office)

Formal and informal

Mails, meetings

As and when required

9

Store staff

Formal and informal

Bulletin boards, mails

At the end of each project phase.

 The above section of the report provides an in-depth information regarding the SAP system development project for Yes Chemist Pty Ltd (H/O South Melbourne, Victoria).

 The discussions made in the section above indicate that the that the total time required for completing the project is 297.19 or 298 days, and the budgetary requirements for the same are 615,640 AUSD.

Burke, R., 2013. Prosject management: planning and control techniques. New Jersey, USA.

Hwang, B.G. and Ng, W.J., 2013. Project management knowledge and skills for green construction: Overcoming challenges. International Journal of Project Management, 31(2), pp.272-284.

Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Leach, L.P., 2014. Critical chain project management. Artech House.

Lock, M.D., 2014. The essentials of project management. Ashgate Publishing, Ltd..

Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A.M.E. and Villanueva, P., 2014. Project risk management methodology for small firms. International Journal of Project Management, 32(2), pp.327-340.

Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success. International Journal of Project Management, 32(2), pp.202-217.

Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290.

Turner, J.R., 2014. The handbook of project-based management (Vol. 92). New York, NY: McGraw-hill.

Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.

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