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  1. Attend a formal meeting. Examples of formal meetings include the following:
  • an association
  • your workplace
  • a meeting at your local school
  • a sports club
  • a church meeting
  • your local council
  • the Tennis Club Meeting on OLS (the agenda is also available on the OLS)
  1. Provide a copy of the agenda for this meeting.  Review the effectiveness of the agenda by commenting on each of the following:
  • Does it have a date
  • Is the venue identified
  • Is the name of the organisation included on the agenda
  • Are the agenda items clear to the participants
  • Was it available in time for the meeting
  1. Review the meeting by answering the following:
  • Was the meeting preparation effective Consider the room bookings, room layout, copies of the agenda and previous minutes, catering (if applicable) and equipment.
  • Comment on whether or not the agenda was followed. Give reasons for your answer.
  • How was order maintained during the meeting
  • Discuss whether the meeting objectives were met.
  1. Prepare the minutes, including the following documents:
  • first draft/notes of the minutes for this meeting
  • final copy of minutes
  1. Complete the Formal Meeting Verification Form (see Appendix 1). Please note that if you attend the Tennis Club Meeting you will not be required to submit a verification form.

Use the following checklist to ensure you have met all requirements of this assessment.

I have:

  • Completed tasks 1 to 5
  • Included a copy of the meeting agenda
  • Included draft and final copies of the minutes
  • Submitted the meeting verification form

A meeting was attended at the Valley View Tennis Club on the 30th of August 2018, in Jade Valley. The meeting transpired in one of the tennis club rooms.

AGENDA

1 Apologies

VALLEY VIEW TENNIS CLUB Notice of Meeting

A Monthly Meeting will be held at 7 pm
on Thursday 30 August XXXX Tennis Club Room, Jade Valley

  1. Minutes of Last Meeting
  2. Matters arising from minutes
  3. General Business

a Court Maintenance
b Fund Raising for Juniors c Griffith Junior Tournament d Format of Competition

  1. Any Other Business
  2. Date of next meeting
  3. Effectiveness of the Agenda
  4. The meeting has a date, 30thAugust 2018
  5. The venue of the meeting is the tennis club room, in a place called jade valley
  6. The name of the organization, the Valley View Tennis Club, is included on the agenda
  7. The agenda matters have been listed in order, and numerically to make this clear to the participants of the meeting.
  8. The agenda was not available on time before the meeting. Hence an apology has been tendered at the start of the agenda.

Review of the Meeting

  1. The meeting preparation was effective. The room at the tennis club was spacious enough to accommodate all the participants and a detailed copy of the agenda and some information about the minutes of the last meeting were made available to the meeting participants.
  2. The entire agenda was followed, starting with the minutes of the last meeting to discussion of important points pertaining to the present meeting, as it was listed on the agenda.
  3. Full discipline and order was maintained during the meeting. Pin drop silence was observed as important points were discussed by key participants. Questions were asked by raising hands. Questions and queries were answered one by one. Everyone got their turn to express views, make matters known and to ask questions.
  4. The meeting objectives were met as decisions were arrived at regarding fund raising for the junior tennis tournament as well as for smaller issues such as court maintenance.

Minutes of the Meeting

Valley View Tennis Club Meeting]

Minutes of meeting No.[2]

Jade Valley ] [30th August 2018] Attendees:

[ Hilary Browman (Chairman), Nesrin Semen, Vincent Riscouart, Enver Eve (office bearers) and Dina Merad, Ilknur Varol, Hamzah Khamis (permanent members), Adam Richard (Treasurer) Oziem Gates (Secretary) of the Valley View Tennis Club]

1.0

Welcome and apologies

Action

1.1

Opening and welcome

The meeting was opened by the Chairman Hilary Browman at 7 pm on Thursday 30th August 2018 Tennis Club Room in Jade Valley

Hilary Browman welcomed all the attendees

1.2

Apologies:

1. K Biner

2. Sara Cinulla

Adam Richard moved the apologies and it was accepted by Hilary Browman

1.3

Confirmation of Agenda:

1. Minutes of Last meeting

2. Matters arising from minutes

3. Court maintenance

4. Fund Raising for Juniors c Griffth Junior Tournament d Format of Competition

5. Date of next meeting

2.0

Disclosure of Interest

2.1

Conflict of Interest

The board or the members of tennis club noted that there was no conflict of interest during the meeting no. 2.  Agenda. However, one of the office bearers left the room during the meeting but rejoined after a minute or two.

Vincent Riscouart left the room during the meeting but rejoined after a minute or two

3.0

Minutes of previous meeting

3.1

The minutes of the last meeting of 30th July 2018 were recorded on the motion of Hamzah Khamis and were seconded by Oziem Gates. The minutes were read out by the secretary and was endorsed that the minutes of previous meeting are accurate and complete.

3.2

The secretary noted that he had written to the police commissioner requesting him to attend the opening of the new branch of the tennis club in the North West of Sydney. It was also resolved in the last meeting that the Premier be invited to attend this opening as well.

Oziem Gates is to extend the invitation to the premier

4.0

Priority item A

4.1

When it comes to court maintenance, it was emphasized during the tennis club meeting that every effort will be made on the part of the tennis club authorities to keep the tennis courts free from damage and decay. To this effect, regular maintenance will be carried out on each and every one of the tennis courts of the tennis club, with special efforts being made to identify and to arrive at solutions for repairing the wear and tear associated with tennis courts. The club tennis courts are used on almost every day of the week, so it is more than likely that these will show signs of damage once in a while. The surveillance team will be on the lookout for such damages and will make sure that repairs are carried out as soon as any defect or problem is noticed. Efforts will also be made on the part of the tennis club authorities to make sure that the repair work for damage on tennis courts is carried out over a short period of time so that play activities are not disrupted as a result of this. Players will also be duly informed about repair work being undertaken so that they can plan their gaming schedules well in advance and organize tennis tournaments and individual games at a time when repair work is not regarded as necessary or urgent.

5.0

Priority item B

5.1

The board decided that the tennis club authorities will actively undertake fund raising initiatives in order to procure the resources that are necessary to make the Junior C Griffith Tennis Tournament a possibility for tennis enthusiasts. The fund raising initiatives will be conducted through the use of social media channels so as to have a wide outreach. The tennis club management aims to reach out to the best possible sponsors by carrying out organized fund raising campaigns, primarily on social media. Other venues for fund raising will include shopping malls, schools and colleges, especially in educational institutions where a substantive portion of the student populace is interested in partaking in sporting activities such as tennis.

Enver Eve proposed to conduct a voting system for a valid decision. Proposal was accepted by Hilary Browman

5.2

The board decided that fund raising initiatives for the Junior C Griffith Tennis Tournament will be carried out over a time span of four to eight months. A significant portion of time will be allocated to fund raising activities with the hope that a sufficient amount of resources can be arranged for, in order to make sure that the tournament actually takes place. It is believed that in the time span of four to eight months, the tennis club authorities will be able to reach out to the concerned sponsors and get them to fund part, if not the whole of the resources estimated for allowing the tournament to transpire. Special efforts will also be made to reach out to the patrons of the tennis club as well as to well-known philanthropists in Sydney in order to procure the funds that are needed for the Junior C Griffith Tournament. Philanthropists in Sydney it is expected, will contribute a generous amount of money to sporting activities, given how popular and important a sport like tennis is, in Sydney and in the country of Australia as a whole.

6.0

Reports and operational matters

6.1

A request was received from Tinkle Glen retirement village for a wide range of security devices

Financial statements were tabled by Adam Richard.

Oziem Gates to respond to the request for security devices.  A show of hands received the correspondence by general consent. The treasure noted an increase in revenue by 12%.

7.0

Other business

Some of the other important areas of concern for the tennis club authorities as discussed in the course of the last meeting is that efforts will be directed towards the maintenance of tennis equipment. It is imperative for players to make use of high quality equipment if they are to engage in a good game of tennis and learn to play like professionals. Since the tennis club mostly focuses on the training of youngsters in the game of tennis, it will make all efforts needed to buy and maintain high quality tennis rackets, balls and other necessary tennis gear so that players have the best equipment at their disposal in order to shine on the tennis courts.

Tennis coaching will be made available at a discounted rate to meritorious tennis players who are faced with difficult circumstances and who are not able to afford a regular tuition fee. Minor competitions and matches will be held to determine who it is that is worthy of a tennis club scholarship.

Efforts will also be made on the part of the tennis club authorities to hire tennis coaches who are certain to do a thorough job with their students. For this purpose, the tennis club will look to hire the best in the business, that is, tennis coaches who are adequately experiencing and who have been teaching the game for quite some time now. The tennis club management will try as far as it is possible, to not compromise on the area of payment in order to make sure that only the best of the best tennis coaches in Sydney come here to teach the young tennis enthusiasts at the club how to play a game of tennis or two.

8.0

Next meeting

Meeting No. 3 is scheduled for 10 a.m. on 10th of January 2019 at the same place of Tennis Club Room in Jade Valley.

9.0

Round Table Evaluation of the Meeting

There will be significant efforts made to raise funds for the Junior Griffith tennis tournament by reaching out to patrons and city-based philanthropists as well as through the intensive use of social media platforms and fund raising campaigns. Concerted efforts will be made to maintain quality tennis equipment and offer discounted yet specialized tennis coaching, to make the tennis club one of the finest in Sydney.

10.0

Adjournment

The meeting was closed by the Hilary Browman at 8:45 p.m.

Every attendees stood up and shook hands with one another.

Signed (Board chair)

Hilary Browman

 Formal Meeting Verification Form

To be completed by the chairperson of the meeting or other meeting officer. They must complete the details below to indicate that your draft notes are authentic.

Cite This Work

To export a reference to this article please select a referencing stye below:

My Assignment Help. (2021). Valley View Tennis Club Meeting Minutes - August 2018. Retrieved from https://myassignmenthelp.com/free-samples/bsbadm502-manage-meetings/club-scholarship.html.

"Valley View Tennis Club Meeting Minutes - August 2018." My Assignment Help, 2021, https://myassignmenthelp.com/free-samples/bsbadm502-manage-meetings/club-scholarship.html.

My Assignment Help (2021) Valley View Tennis Club Meeting Minutes - August 2018 [Online]. Available from: https://myassignmenthelp.com/free-samples/bsbadm502-manage-meetings/club-scholarship.html
[Accessed 28 February 2024].

My Assignment Help. 'Valley View Tennis Club Meeting Minutes - August 2018' (My Assignment Help, 2021) <https://myassignmenthelp.com/free-samples/bsbadm502-manage-meetings/club-scholarship.html> accessed 28 February 2024.

My Assignment Help. Valley View Tennis Club Meeting Minutes - August 2018 [Internet]. My Assignment Help. 2021 [cited 28 February 2024]. Available from: https://myassignmenthelp.com/free-samples/bsbadm502-manage-meetings/club-scholarship.html.

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