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  1. List three types of software applications that can be used to produce business documents.
  2. Which factors will affect the decision of what software to use List at least three.
  3. Give a short description of a range of functions and features of computer applications that can be used to design business documents. List at least three, the first is an example.
  4. What organisational requirements need to be considered when designing and formatting the layout of a document Give at least four examples.
    1. Explain why it is important for a business to maintain style design features when creating these type of documents.
      1. What factors do you think influenced the design of the document What details would you require in the brief to ensure you met the desired requirements of the document
    1. Are the style design features of this document consistent throughout What impact does this have on its readability (positive or negative.

Factors That Influence Software Choice for Document Creation

Types of software application used to produce business documents

  • Software suite
  • Word Processing software
  • COBOL( Universal Compiler)

Three Factors that will influence what software to be used for making decision

  • The required  outcome from the software application
  • How the software will be able to be used further in the future
  • The type of software required for layout and the requirement for formatting (Merriam and Tisdell, 2015).

Short description of a range of functions and features of computer applications that can be used to design business documents

Functions includes

alternating headers and footers and table formatting

Software includes

database packages  or presentation packages and the spreadsheet packages

Business documents may also include

accounts statements and  client database and the web pages

The Corporate branding elements used by organizations to have procedural documents include:

  • Logo
  • Color palette
  • Fonts (typography)

To keep track of Inventory

Microsoft Access and Excel

To prepare a report  which have reports and graphics and photographs

Microsoft Word and Power Point and Publisher

To keep the records

Microsoft Word and Excel

Performance Criteria

Test templates to obtain organizational and user feedback, and make amendments as necessary to ensure maximum efficiency and quality of presentation

SITUATION

EQUIPMENT USED

A hard-copy report to be reproduced 10 times

A Printer

A hard-copy photograph needs to be placed in an e-newsletter

A Photocopier

A proposal needs to be written and 50 copies made

A Computer

A hard-copy accounts statement needs to be updated and emailed to an accountant.

A Scanner

The details that would be required in the brief to ensure that the desired requirements to produce a marketing flyer for the organization is successfully met:

  • The Contact Information - Anything that would possibly say in the flyer which will promote the business will be of no help if the customers don’t know how to contact the company. Therefore the business flyer shall include the business name, address, phone number and website (Pahl and Beitz, 2013).
  • Social media connections-If the business is using social media as a form of marketing tool then taking advantage of the opportunity in order to earn new fans. In order to tell the customers it shall be mentioned on the Face book, Twitter or any social media.
  • A bold headline-The headline should be able t communicate what the business is all about. This is the first chance that will enable to draw the readers mind
  • Discounts or special offer: To let the customers know about the special deals or discounts or promotions that will encourage the customers to take advantage of the opportunities (Barnett et al,2014).
  • Create a plan which will help in making a timeline and will help to execute to make a final form
  • Next it is to use the answers from the sections prepared in the plan, and one should figure out if the company would like this timeline to be text or image-heavy
  • Then summarize each of the points
  • And finally, the last step is the planning decide if the timeline will be the only in the focal point or in the info graphic

The article to solve the problem

“When opening Office 2016 files, you may experience files are opening as read-only unexpectedly. This issue most commonly impacts Excel and Word in Version 1706 (Build 8229.2045)

If you have an Office 365 for home subscription, or you purchased a one-time download of Office 2016, click the Contact Us button at the bottom of this page.

If you are an admin for Office 365 for business subscription, contact Office 365 for business support”.

When there is an Office Diagnostics then in some cases the tests are not run.

The Office Diagnostics are:

The following steps to be taken to resolve the problem are

  • The test takes 15 minutes or longer to run.
  • This test might not run effectively if you are logged onto the system using Terminal Services or Remote Desktop.
  • While running the test, in some uncommon situations, you might be prompted to insert the Microsoft Office installation disc.

PART A

PART B

If you want to edit a document that is marked as final…

you can click the Mark as Final command.

Naming methods of documents need to be kept…

consistent, simple and meaningful when being saved as this aids the identification and retrieval of documents

Windows Explorer is…

a file management application designed to manage files, folders and drives.

The find and replace feature in Office 2010…

is used to find and replace text, formatting, paragraph marks, page breaks and other items.

Data loss occurs when…

a document is not saved correctly or frequently or the computer program stops performing its expected function

When exiting an application you need to

ensure that you understand the method of saving prior to exiting, which is applicable to the program you are using

The modifications you make will depend on…

what computer software you are using, what sort of business document it is and the nature of the modification

Always save prior to exiting and…

ensure that all screens that are open in the program are closed correctly prior to closing the application

When editing a scanned document…

convert the file that the scanner created to TIFF format. You can use Paint or another program to convert the file.

The factors that influenced the design of the document

  • The cognitive capacity
  • The strategic thinking process
  • The quality of a design that allows or even encourages certain kinds of user behavior that is affordance
  • The Purpose-This will serve as the direction, the reference, and the path of your details.
  • The Audience-Another significant step in order to make an impact on your audience is to know them. 

In Word today, the term style sets has two definitions. It refers to Quick Style Sets that you can save from the styles in the Styles gallery, but it also still refers to what it always has—designing styles in your document to work together. Creating a style without giving any thought to how it will be used or how it will interact with other styles is quite likely to do more harm than good. To enable styles to do their job properly, create or customize document styles as a set (Trötschel et al, 2015). different type of business equipment used by Lucy to design the presentation is as follows:

  • PowerPoint
  • Overhead projector slides/transparencies
  • White or black board
  • Flip chart

The different types of business software used by Lucy to design the presentation are as follows:

  • Custom Show integrates with Sales force. ...
  • Slide bean.
  • Haiku Deck
  • Visme
  • SlideDog (Kim and Mauborgne, 2014).

In order to ensure that the style of the presentation met with the requirements of the Company Lucy used consistent design principles throughout the presentation:

  • Do not give the presentation software to the center stage
  • To create a logical flow to the presentation
  • To make the presentation readable

Since Mark did not design the document for the target audience, Mark discovered that the directors had very little knowledge about the new project and the consequence was that Mark did not have time to change.

Mark should have clarified that:

  • The task was for whom whether it is for the directors or the colleague
  • They should clarify whether visual or text based documents are used (Rahman, 2016).

It is important to clarify the purpose and the audience of the document before design so that Mark is able to ensure the correct presentation whether it is done for the colleague or the directors.

Name of document

M & W Bookkeeping

Type of document

Power point

Company/Client
name

William and Mary.

How I selected and prepared resources for this document

Books and journals

How I designed this document

Through PPT

How I produced this document

Through excel and ppt

How I finalised this document

Through resources

How I stored this document

In  a  store driver

 References

Barnett, D., Hawkins, R., McCoy, D., Wahl, E., Shier, A., Denune, H. and Kimener, L., 2014. Methods used to document procedural fidelity in school-based intervention research. Journal of Behavioral Education, 23(1), pp.89-107.

Kim, W.C. and Mauborgne, R.A., 2014. Blue ocean strategy, expanded edition: How to create uncontested market space and make the competition irrelevant. Harvard business review Press.

Merriam, S.B. and Tisdell, E.J., 2015. Qualitative research: A guide to design and implementation. John Wiley & Sons.

Pahl, G. and Beitz, W., 2013. Engineering design: a systematic approach. Springer Science & Business Media.

Rahman, M., 2016. Overall marketing plan/activities/strategy of Support Group.

Trötschel, R., Loschelder, D.D., Höhne, B.P. and Majer, J.M., 2015. Procedural frames in negotiations: how offering my resources versus requesting yours impacts perception, behavior, and outcomes. Journal of personality and social psychology, 108(3), p.417.

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My Assignment Help. (2021). Types Of Software Essay Used To Produce Business Documents.. Retrieved from https://myassignmenthelp.com/free-samples/bsbitu306-design-and-produce-business-documents/processing-software.html.

"Types Of Software Essay Used To Produce Business Documents.." My Assignment Help, 2021, https://myassignmenthelp.com/free-samples/bsbitu306-design-and-produce-business-documents/processing-software.html.

My Assignment Help (2021) Types Of Software Essay Used To Produce Business Documents. [Online]. Available from: https://myassignmenthelp.com/free-samples/bsbitu306-design-and-produce-business-documents/processing-software.html
[Accessed 19 July 2024].

My Assignment Help. 'Types Of Software Essay Used To Produce Business Documents.' (My Assignment Help, 2021) <https://myassignmenthelp.com/free-samples/bsbitu306-design-and-produce-business-documents/processing-software.html> accessed 19 July 2024.

My Assignment Help. Types Of Software Essay Used To Produce Business Documents. [Internet]. My Assignment Help. 2021 [cited 19 July 2024]. Available from: https://myassignmenthelp.com/free-samples/bsbitu306-design-and-produce-business-documents/processing-software.html.

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