Assessing A Word Processing Package For An Organization

Consideration in assessing a word processing package for an organisation

1. Other than the criteria identified in the problem, what other considerations should be considered in assessing a word processing package for an organization?

2. What role do updates to the version of the word processing package play in making a choice?

3. Use Excel to construct a line graph of the various packages on the x axis and the “ease of use” and “facilities available” on the y axis. Label each of the lines on the chart and provide a title. Copy and paste the chart into the Word document.

4. Suppose that you judge that a switch from a package with the least facilities available to one with the most facilities is only 60% as attractive as a switch from a package which is the least easy to use to one which is the most easy to use. Assuming that mutual preference independence exists between the two attributes, which package would you choose? Why?

5. After some reflection you realize that the extra facilities available on a package will be of little value to you if they are going to difficult to use. What does this imply about your method of analysis for Question #4?

In the word processing package of an organisation, do not need to add any extra spaces between the two or more words in both cases including heading and body text. In order to check the line spacing under the current format of the word processing packages have to be set 0 for all options. For line spacing, ½ inch line spacing is better rather than the double line spacing. Apart from that, need to use the tab button to start a new paragraph in word processing (Abdalgader & Skabar, 2012). For introduction in word documents of an organisation, no need to make the introduction as a heading because people who are reading the word processing files assumed the first part as introduction of that particular word processor. After mitigating the formatting issues, the writers of the word documents for the organisation have to conduct a their statement in order to provide synthesized information to the readers with the capability of advancing point of view (BOONE, 2012). Through the statement, readers are able to understand the whole information that presented in the body of the word processing file. For example, of the management of the organisation tries to write a business letter in word processing package, they have to write a letterhead at the top of the word file. After that, they have to put the information about their organisation with details address (Brysbaert, Keuleers & New, 2011). Then, need to write a subject that helps in clear understanding about the purpose of the business letter. At the end of word file needs to put the date and name to the recipients. 

Recently, the corporate sector both public and private sector goes for digital. Word processing package is one of the useful and most important tools that help in doing work digitally. However, use of updates version of word processing packages plays the major role in making choice regarding business. The updates version of word processing package has better user interface rather than the old one. Apart from that, updates version of word processing package provides more security in protecting word file. Word processing package 2013 allows the user in setting password for individual word processor (Chanceaux et al., 2011). It can help in locked the file and allows the reader only view of the documents and protect the readers to edit the documents according to their needs and demands. The new updates version of word processing package helps in creating a link during setting of account with their address book. It helps in accessing details information about a particular word-processing file easily that is much required for business. Moreover, updates features of word processing package also allowed in accessing calendar resources of the office. Regarding business, word processing package bring a new revolution. For example, ot the budget of the company is tight then company is able to use free solutions such as online word processor like Google Docs, Zoho Writer, etc (Delhomme et al., 2012). Apart from that, the biggest word processing service providers Microsoft allows their account holders in accessing or using service of free online word process. This type of alternatives allows the company in saving documents in the rich text format that can access from any place regarding reading and writing (Eckerth and Tavakoli, 2012).

Role of update version of the word processing package plays in making a choice

Accrding to the above line graph regarding facilities ad easy of use of different word prcessor package, here Easy Write word processor package is selected. It is choosen by the analyst because, Easy Write is a multiple word document process with wide range of standard function such as spell checkers, automatic world replacement without retyping, customer the dictionary, use of different language according to the contry, different font size, alingment according to requirement, etc (Holland, 2013). Thee software has least facilities and least easy to use beacse wothin the word processing package, developer uses many complex functions that might create trouble for the user. On the other hand, Easy Write is also consider as the least faciluties because it is not allowee the user in setting up individual password in each documents file for data protecton (HÄIKIÖ, BERTRAM & HYÖNÄ, 2011). However, analyst selected this word processor due to its wide raneg of faclities and easy to use. These are –

Word Wrap: This functions allows the user wrapping the word into a new line when it do not fit in the same line automatically. Thus, user can make the document more attractive regardung user interface.

Find and Replace: This function in more attractable and useful of Easy Write word process. Within the document, this function allows the user in identifying the appropriate word quickly and easily (Liu et al., 2011).

Spell and Grammer Checker: Easy Write word processor has more than 250000 word spell checker and custom dictionary functions that automatically detect the error in grammer and highligheted it in green or blue color (Lowe, 2014). Apart from that, this functions also allowed the user in avoiding the chance of wrong spelling.

Standard Paragraphs and Mailmarge: In order to make the business letter, using Easy Write word processor can able to make a stadard format. Apart from that mail marge functions helps in inserting different fields into docuements from that database.

Insert Image: This is an excellent function of Easy Wirte word processor in terms of making document. In order to enhanace the document, Easy Write allows in inserting images from other sources. It may helps in making the word document uniqueness (Mangalassary, 2012). For example, business organisation using Easy Write worrd processor is able send document with their unique logo in the word doucment file.

Rich Text Format: use of Easy Write word procesor, it is one of the key aspects of sending documents to other in a separate format (ZOTOS, 2011). Easy Write word processor allows the user in saving the document in rich text format that helps in ensuring the avoidance of word puncutation for other user.

Print Preview: The other word processor like microsoft word allows the user in preview before printing. Like other word processor, Eay Write also allows the user in print preview before printing the document. The unique fucntion of Easy Write raegrdaing print preview is that it allows the user  a WYSIWYG print preview functon that atomaticaly setup the page for printig according to the print paper size such as A4, Large, etc (Parise et al., 2011).

If the organisation or any firm in corporate sector uses Easy Write word processor in terms of making documents regarding their business, they can get several extra facilities such as –

Adjustment: Easy Write allows the user in realignment of text to tab setting and new margin.

Deletion: Easy Write provides a function during deletion of text to user. When the user used Easy Write in making document and ned to delete word, deletion function ensure to delete the one word or the related word from whole documents (Söderström, Roll and Horne, 2012). This is also an extra facilities of using Easy Write word processor.

Pagination: It is also an unioque feature of Easy Write word prpocessor. Pagination finction allows the user n automatic devision in pages according yo the specifued numbers of line.

Reference List

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Chanceaux, M., Vitu, F., Bendahman, L., Thorpe, S. & Grainger, J. (2011). Word Processing Speed in Peripheral Vision. Journal of Vision, 11(11), pp.552-552.

Delhomme, N., Padioleau, I., Furlong, E. & Steinmetz, L. (2012). easyRNASeq: a bioconductor package for processing RNA-Seq data. Bioinformatics, 28(19), pp.2532-2533.

Eckerth, J. & Tavakoli, P. (2012). The effects of word exposure frequency and elaboration of word processing on incidental L2 vocabulary acquisition through reading. Language Teaching Research, 16(2), pp.227-252.

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Holland, W. (2013). Office 2013 Digital Classroom. Hoboken: John Wiley & Sons, Incorporated.

Liu, Z., Zheng, Y., Xie, L., Sun, M., Ru, L. & Zhang, Y. (2011). User Behaviors in Related Word Retrieval and New Word Detection. TALIP, 10(4), pp.1-26.

Lowe, L. (2014). Word 2013 eLearning Kit For Dummies. Hoboken: Wiley.

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Parise, E., Handl, A., Palumbo, L. & Friederici, A. (2011). Influence of Eye Gaze on Spoken Word Processing: An ERP Study With Infants. Child Development, 82(3), pp.842-853.

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ZOTOS, A. (2011). Preservation Time At 6 ± 2c & 8 ± 2c Of Trout (Salmo Gairdnerii) Fillets Smoked By Steaming With Liquid Smoke. Journal of Food Processing and Preservation, 35(4), pp.533-541.