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This assignment will take a number of weeks to complete and will require a good understanding of the Project Management material for successful completion. It is imperative that students take heed of the following points in relation to doing this assignment:

1.It would pay to start this assignment early.

2.Ensure that you clearly understand the requirements for the assignment – what must be done and what are the deliverables.

3.You need to have a clear understanding of what this project in particular will require and will need to do some research on how to breakdown the work for the Work Breakdown Structure (WBS).  In previous years, typically students who ensure that their WBS is detailed and show a clear understanding of how this project could be undertaken do well in the rest of the report.

4.If you do not understand any of the assignment requirements – ASK the Course Co-ordinator.

5.Each time you work on any aspect of the assignment reread the assignment requirements to ensure that what is required is clearly understood.

Project Background

The paper mainly reflects on the organization “TOSIG” which generally assists in offering insurances to the various suppliers who are associated with Tier One for making number of improvements related with fencing, stocky yards, storage silos as well as machinery.  The insurance agents mainly visit the site and after inspecting the site they return to the office for re-entering details. It is found that re-entering details within the system of the organization is quite time consuming and the organization realizes that due to this issue they are facing issues in providing more insurances to the people. In order to mitigate this issue, higher authority of the organization, decided to upgrade the information system of the organization with the implementation of CRM system. It is found that implementation of CRM system is quite advantageous for the business as it not only helps in resolving issues but also helps in minimizing the time that is needed for re-entering data.

The main goal of the project is to upgrade the information system of the organization by implementing customer relationship management system so that the organization can be able to provide proper service to the customers in a very much less time. In addition to this, they also get the opportunity of providing the facility of insurance to more number of people.

 The objectives of the project are as follows:

  • To implement the customer relationship management system
  • To reduce the time that is required for re-entering data within the system of the organization
  • To provide appropriate opportunity of providing insurance to more people

 The deliverable of the project are as follows:

  • Evaluation of data exports
  • Analyzing growth in the list
  • Mapping trial data to API
  • Routine development
  • Routine testing
  • Data compliance confirmation
  • Data import

It is found that strategic alignment of the project with the requirements as well as demands of the organization is very much necessary. If the needs as well as requirements of the project are properly known then it can be easily gained with the project for fulfilling the objectives as well as goals of the organization.  Proper alignment of project with business objectives is quite beneficial for the organization to achieve the goals successfully.

The project milestones are provided in the table below:

Milestone

Completion date

      Milestone 2: New platform preparation completed

Wed 19-09-18

      Milestone 3: Analysis of existing platform completed

Thu 25-10-18

      Milestone 4: Importing Data completed

Thu 17-01-19

      Milestone 5: project Hand over completed

Fri 22-02-19

The requirements of the project include:

Hardware requirement: The hardware requirements that are needed for implementing the CRM system are provided below:

  • RAM
  • Advanced operating system
  • Multiple number of monitors

Software requirement: The software requirements that are generally required for implementing the CRM system are listed below:

  • Zoho
  • Online designing tool

Human resource requirement: The human resources that are needed for the implementation of the CRM system are provided below:

  • Database developer
  • Business analyst
  • Programmer_1
  • Programmmer_2
  • Administration officer
  • Tester
  • Project manager
  • Graphical user interface developer

The limits and exclusions are listed below:

  • The limits and exclusions of the project are listed below:
    It is necessary to finish the project within 192 days
  • It is quite essential to utilize the budget properly that is approved because no more budget will be provided by the sponsor
  • Utilization of resources effectively otherwise the project will face difficulty in completion

The work process breakdown schedule is provided below:

WBS

Task Name

1

Development of CRM system

1.1

   Project Planning

1.1.1

      Elaborating project objectives

1.1.2

      Milestone estimation

1.1.3

      Migration plan development

1.1.3.1

         Definition of methods

1.1.4

      Defining audit control reports

1.1.5

      Definition of quality management

1.1.5.1

         Identifying risks

1.1.5.2

         Defining testing plans

1.1.5.3

         Defining plans of rollback

1.1.5.4

         Defining system run

1.1.5.5

         Budget estimation

1.1.5.6

         HR planning

1.1.5.7

         Executing Kick-off meeting

1.1.5.8

         Milestone 1: Planning completed

1.2

   New platform preparation

1.2.1

      API review

1.2.2

      API review

1.2.3

      Existing system review

1.2.4

      Customer relationship management

1.2.5

      Identification of customer demand

1.2.6

      migration of data

1.2.7

      Documentation of requirement

1.2.8

      Business rules

1.2.9

      Configuring system

1.2.10

      Milestone 2: New platform preparation completed

1.3

   Existing platform and devices identification

1.3.1

      Defining project specifications

1.3.2

      Distribution of mobile devices

1.3.3

      Task review and quality assurance

1.3.3.1

         Evaluation of data exports

1.3.3.2

         Analyzing growth in the list

1.3.3.3

         Milestone 3: Analysis of existing platform completed

1.4

   Import services routine

1.4.1

      Mapping trial data to API

1.4.2

      Routine development

1.4.3

      Routine testing

1.4.4

      Data compliance confirmation

1.4.5

      Data import

1.4.6

      Quality Assurance

1.4.6.1

         Scheduling staff

1.4.6.2

         Schedule testing

1.4.6.3

         Reviewing test results

1.4.6.4

         Testing documentation

1.4.7

      Evaluation of new clients

1.4.7.1

         Reviewing QA

1.4.7.2

         Milestone 4: Importing Data completed

1.5

   Project closure

1.5.1

      Bugs and glitches fixing process definition

1.5.2

      patching and maintaining schedule

1.5.3

      Documentation

1.5.4

      Manual Data Fixing

1.5.5

      Project Hand Over

1.5.6

      Milestone 5: project Hand over completed

It is found that in order to manage the time of the project it is necessary to follow the schedule of the project that is created in the planning phase of the project. The schedule of the project that requires to be followed for tracking time is provided below:

WBS

Task Name

Duration

Start

Finish

1

Development of CRM system

192 days

Thu 31-05-18

Fri 22-02-19

1.1

   Project Planning

42 days

Thu 31-05-18

Fri 27-07-18

1.1.1

      Elaborating project objectives

2 days

Thu 31-05-18

Fri 01-06-18

1.1.2

      Milestone estimation

3 days

Mon 04-06-18

Wed 06-06-18

1.1.3

      Migration plan development

2 days

Thu 07-06-18

Fri 08-06-18

1.1.3.1

         Definition of methods

2 days

Thu 07-06-18

Fri 08-06-18

1.1.4

      Defining audit control reports

2 days

Mon 11-06-18

Tue 12-06-18

1.1.5

      Definition of quality management

33 days

Wed 13-06-18

Fri 27-07-18

1.1.5.1

         Identifying risks

3 days

Wed 13-06-18

Fri 15-06-18

1.1.5.2

         Defining testing plans

3 days

Mon 18-06-18

Wed 20-06-18

1.1.5.3

         Defining plans of rollback

3 days

Thu 21-06-18

Mon 25-06-18

1.1.5.4

         Defining system run

4 days

Tue 26-06-18

Fri 29-06-18

1.1.5.5

         Budget estimation

4 days

Mon 02-07-18

Thu 05-07-18

1.1.5.6

         HR planning

6 days

Fri 06-07-18

Fri 13-07-18

1.1.5.7

         Executing Kick-off meeting

10 days

Mon 16-07-18

Fri 27-07-18

1.1.5.8

         Milestone 1: Planning completed

0 days

Fri 27-07-18

Fri 27-07-18

1.2

   New platform preparation

38 days

Mon 30-07-18

Wed 19-09-18

1.2.1

      API review

5 days

Mon 30-07-18

Fri 03-08-18

1.2.2

      API review

4 days

Mon 06-08-18

Thu 09-08-18

1.2.3

      Existing system review

6 days

Fri 10-08-18

Fri 17-08-18

1.2.4

      Customer relationship management

2 days

Mon 20-08-18

Tue 21-08-18

1.2.5

      Identification of customer demand

5 days

Wed 22-08-18

Tue 28-08-18

1.2.6

      migration of data

3 days

Wed 29-08-18

Fri 31-08-18

1.2.7

      Documentation of requirement

7 days

Mon 03-09-18

Tue 11-09-18

1.2.8

      Business rules

2 days

Wed 12-09-18

Thu 13-09-18

1.2.9

      Configuring system

4 days

Fri 14-09-18

Wed 19-09-18

1.2.10

      Milestone 2: New platform preparation completed

0 days

Wed 19-09-18

Wed 19-09-18

1.3

   Existing platform and devices identification

34 days

Thu 20-09-18

Tue 06-11-18

1.3.1

      Defining project specifications

6 days

Thu 20-09-18

Thu 27-09-18

1.3.2

      Distribution of mobile devices

8 days

Fri 28-09-18

Tue 09-10-18

1.3.3

      Task review and quality assurance

20 days

Wed 10-10-18

Tue 06-11-18

1.3.3.1

         Evaluation of data exports

6 days

Wed 10-10-18

Wed 17-10-18

1.3.3.2

         Analyzing growth in the list

5 days

Thu 18-10-18

Wed 24-10-18

1.3.3.3

         Milestone 3: Analysis of existing platform completed

9 days

Thu 25-10-18

Tue 06-11-18

1.4

   Import services routine

52 days

Wed 07-11-18

Thu 17-01-19

1.4.1

      Mapping trial data to API

7 days

Wed 07-11-18

Thu 15-11-18

1.4.2

      Routine development

4 days

Fri 16-11-18

Wed 21-11-18

1.4.3

      Routine testing

5 days

Thu 22-11-18

Wed 28-11-18

1.4.4

      Data compliance confirmation

8 days

Thu 29-11-18

Mon 10-12-18

1.4.5

      Data import

5 days

Tue 11-12-18

Mon 17-12-18

1.4.6

      Quality Assurance

20 days

Tue 18-12-18

Mon 14-01-19

1.4.6.1

         Scheduling staff

6 days

Tue 18-12-18

Tue 25-12-18

1.4.6.2

         Schedule testing

7 days

Wed 26-12-18

Thu 03-01-19

1.4.6.3

         Reviewing test results

4 days

Fri 04-01-19

Wed 09-01-19

1.4.6.4

         Testing documentation

3 days

Thu 10-01-19

Mon 14-01-19

1.4.7

      Evaluation of new clients

3 days

Tue 15-01-19

Thu 17-01-19

1.4.7.1

         Reviewing QA

3 days

Tue 15-01-19

Thu 17-01-19

1.4.7.2

         Milestone 4: Importing Data completed

0 days

Thu 17-01-19

Thu 17-01-19

1.5

   Project closure

26 days

Fri 18-01-19

Fri 22-02-19

1.5.1

      Bugs and glitches fixing process definition

5 days

Fri 18-01-19

Thu 24-01-19

1.5.2

      patching and maintaining schedule

5 days

Fri 25-01-19

Thu 31-01-19

1.5.3

      Documentation

6 days

Fri 01-02-19

Fri 08-02-19

1.5.4

      Manual Data Fixing

4 days

Mon 11-02-19

Thu 14-02-19

1.5.5

      Project Hand Over

6 days

Fri 15-02-19

Fri 22-02-19

1.5.6

      Milestone 5: project Hand over completed

0 days

Fri 22-02-19

Fri 22-02-19

Project goal

Figure 1: Gantt chart

(Source: Created by Author)

The budget that is needed for developing the project will be around 88,760. It is found that in order to manage the cost of the project it is necessary to track the cost pf the project as per the plan that is generally provided below:

WBS

Task Name

Duration

Resource Names

Cost

1

Development of CRM system

192 days

$88,760.00

1.1

   Project Planning

42 days

$18,480.00

1.1.1

      Elaborating project objectives

2 days

Project manager

$1,360.00

1.1.2

      Milestone estimation

3 days

Project manager

$2,040.00

1.1.3

      Migration plan development

2 days

$800.00

1.1.3.1

         Definition of methods

2 days

Business analyst

$800.00

1.1.4

      Defining audit control reports

2 days

Business analyst

$800.00

1.1.5

      Definition of quality management

33 days

$13,480.00

1.1.5.1

         Identifying risks

3 days

Administration officer

$720.00

1.1.5.2

         Defining testing plans

3 days

Tester

$960.00

1.1.5.3

         Defining plans of rollback

3 days

Project manager

$2,040.00

1.1.5.4

         Defining system run

4 days

Database developer

$1,600.00

1.1.5.5

         Budget estimation

4 days

Project manager

$2,720.00

1.1.5.6

         HR planning

6 days

Administration officer

$1,440.00

1.1.5.7

         Executing Kick-off meeting

10 days

Business analyst

$4,000.00

1.1.5.8

         Milestone 1: Planning completed

0 days

$0.00

1.2

   New platform preparation

38 days

$19,280.00

1.2.1

      API review

5 days

Programmer_1

$2,000.00

1.2.2

      API review

4 days

Administration officer

$960.00

1.2.3

      Existing system review

6 days

Administration officer

$1,440.00

1.2.4

      Customer relationship management

2 days

Programmer_1,Graphical user interface developer

$1,600.00

1.2.5

      Identification of customer demand

5 days

Business analyst

$2,000.00

1.2.6

      migration of data

3 days

Programmmer_2,Database developer

$2,400.00

1.2.7

      Documentation of requirement

7 days

Database developer

$2,800.00

1.2.8

      Business rules

2 days

Administration officer, Business analyst

$1,280.00

1.2.9

      Configuring system

4 days

Programmmer_2,Database developer, Graphical user interface developer

$4,800.00

1.2.10

      Milestone 2: New platform preparation completed

0 days

$0.00

1.3

   Existing platform and devices identification

34 days

$12,720.00

1.3.1

      Defining project specifications

6 days

Business analyst

$2,400.00

1.3.2

      Distribution of mobile devices

8 days

Graphical user interface developer, Database developer

$6,400.00

1.3.3

      Task review and quality assurance

20 days

$3,920.00

1.3.3.1

         Evaluation of data exports

6 days

Tester

$1,920.00

1.3.3.2

         Analyzing growth in the list

5 days

Business analyst

$2,000.00

1.3.3.3

         Milestone 3: Analysis of existing platform completed

9 days

$0.00

1.4

   Import services routine

52 days

$26,480.00

1.4.1

      Mapping trial data to API

7 days

Administration officer,Programmer_1

$4,480.00

1.4.2

      Routine development

4 days

$0.00

1.4.3

      Routine testing

5 days

Business analyst, Database developer

$4,000.00

1.4.4

      Data compliance confirmation

8 days

Programmmer_2,Graphical user interface developer

$6,400.00

1.4.5

      Data import

5 days

Database developer,Programmer_1

$4,000.00

1.4.6

      Quality Assurance

20 days

$6,400.00

1.4.6.1

         Scheduling staff

6 days

Tester

$1,920.00

1.4.6.2

         Schedule testing

7 days

Tester

$2,240.00

1.4.6.3

         Reviewing test results

4 days

Tester

$1,280.00

1.4.6.4

         Testing documentation

3 days

Tester

$960.00

1.4.7

      Evaluation of new clients

3 days

$1,200.00

1.4.7.1

         Reviewing QA

3 days

Database developer

$1,200.00

1.4.7.2

         Milestone 4: Importing Data completed

0 days

$0.00

1.5

   Project closure

26 days

$11,800.00

1.5.1

      Bugs and glitches fixing process definition

5 days

Tester

$1,600.00

1.5.2

      patching and maintaining schedule

5 days

Project manager

$3,400.00

1.5.3

      Documentation

6 days

Administration officer

$1,440.00

1.5.4

      Manual Data Fixing

4 days

Tester

$1,280.00

1.5.5

      Project Hand Over

6 days

Project manager

$4,080.00

1.5.6

      Milestone 5: project Hand over completed

0 days

$0.00

The resources that are associated with the project are listed below:

Resource Name

Type

Std. Rate

Database developer

Work

$50.00/hr.

Business analyst

Work

$50.00/hr.

Programmer_1

Work

$50.00/hr.

Programmmer_2

Work

$50.00/hr.

Administration officer

Work

$30.00/hr.

Tester

Work

$40.00/hr.

Project manager

Work

$85.00/hr.

Graphical user interface developer

Work

$50.00/hr.

 Risk

 Description

Impact

Probability

 Responsible person

Mitigation

 Improper schedule

 The schedule of the project is not managed properly which leads to delay within the project.

High

High

Project manager

It is very much necessary to track the schedule of the project on a regular basis.

Budget shortfall

 If the schedule of the budget is not tracked properly then it generally causes financial challenges.

Medium

High

Financial manager

 It is necessary to analyze the budget with the help of the earned vale analysis.

Improper management

 If the project manager is not able to manage the project effectively then it can cause delay within the project.

Medium

Medium

 Project manager

 It is necessary to hire experienced project manager

Inappropriate migration of data

 If the data are not properly migrated then it can cause lot of technical issue.

High

High

Technical engineer

It is necessary to migrate the data properly for avoiding technical issue

Audience

Message

Frequency

Vehicle

Owner

IT team members

Discusses about the challenges as well as issues related with project

 Weekly

 Email, conference

Technical analyst

Team members

Provides proper overview on the scope and objectives of the project

Once

Email, conference

Project manager

Project manager

 Discusses the status of the project

Monthly

Email, conference

Project team leader

Conclusion

 It can be concluded from the entire assignment that upgradation of information system by implementing CRM system is quite advantageous for the organization TOSIG. This is because it not only assists in resolving the issues and problems of the organization but also helps in minimizing the time that is required in re-entering information within the system of TOSIG. It is found that the implementation of CRM system also assists in enhancing the opportunity of business growth. In spite of the advantages, the project faces number of issues and challenges that needs to be resolved. It is found that in order to resolve the issues following steps are required to be followed:

 Tracking of schedule on a weekly basis: It is quite necessary to track the schedule of the project on a regular basis in order to avoid project delays.

Proper management: It is quite necessary to manage the project effectively for finishing the project within the expected budget and time.

Hiring experienced project manager: It is quite necessary to hire experienced project managers so that they can be able to manage the project quite effectively for finishing the project.

References

Badewi, A., 2016. The impact of project management (PM) and benefits management (BM) practices on project success: Towards developing a project benefits governance framework. International Journal of Project Management, 34(4), pp.761-778.

Bucero, A. and Englund, R.L., 2015, October. Project sponsorship: Achieving management commitment for project success. Project Management Institute.

Hornstein, H.A., 2015. The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), pp.291-298.

Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), pp.1377-1392.

Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.

Kucharska, W. and Kowalczyk, R., 2016. Trust, Collaborative Culture and Tacit Knowledge Sharing in Project Management–a Relationship Model.

Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A.M.E. and Villanueva, P., 2014. Project risk management methodology for small firms. International journal of project management, 32(2), pp.327-340.

Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox: tools and techniques for the practicing project manager. John Wiley & Sons.

Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), pp.202-217

Riol, H. and Thuillier, D., 2015. Project management for academic research projects: balancing structure and flexibility. International Journal of Project Organisation and Management, 7(3), pp.251-269.

Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290

Todorovi?, M.L., Petrovi?, D.?., Mihi?, M.M., Obradovi?, V.L. and Bushuyev, S.D., 2015. Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), pp.772-783.

Too, E.G. and Weaver, P., 2014. The management of project management: A conceptual framework for project governance. International Journal of Project Management, 32(8), pp.1382-1394.

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