Developing Cloud-Based ERP System For CustomInk Organization - Project Management Plan Essay.

Stakeholders and Their Roles and Responsibilities

Discuss about the Implementation of Cloud based ERP system within CustomInk” organization in Australia.

The paper mainly reflects on the organization “CustomInk” that is one of the t-shirt company of Australia. It is identified that they utilizes innovative tools like design lab as well as dedicated team of artist for creating perfect design of the t-shirts (CustomInk, 2018).  CustomInk uses Enterprise resource planning system for handling as well as supervising its functions and business operations. With time, the organization expanded and with expansion, it becomes quite difficult for the company to handle the information as well as data of different departments of the organization properly at a specific time and as a result, “CustomInk” faces lot of issues as well as challenges. In order to resolve this problem, the higher authority of CustomInk wants to implement cloud based ERP system so that the information as well as data related with various departments can be accessed at any time.

 The scope of the project includes:

• Development of cloud based ERP system within the organization “CustomInk”
• Increasing security of the entire system
• Sharing data as well as information between various departments of the organization
• Providing the facility of accessing information from anywhere

The stakeholders who are involved in the project are listed in the table below with their roles and responsibilities.

The paper mainly focuses on the development of cloud based ERP system for the organization “CustomInk”. It is found that CustomInk utilizes ERP system for managing its operations and functions however with expansion it become quite difficult to manage as well as handle the data and information of different departments at a time (CustomInk, 2018).  Thus, the organization faces challenges lot of challenges. For resolving this issue, the organization wants to develop cloud based ERP system, which assists in facilitating data and information access from anywhere. In addition to this, with the development of cloud based ERP, CustomInk will be able to provide proper security, scalability as well as greater availability of data. Moreover, the utilization of cloud based ERP enhances performance and minimizes operating costs of the organizations.

Objectives

The objectives of the project are as follows:

• To develop cloud based ERP system for the organization CustomInk for mitigating the challenges as well as issues of the organization.
• To enhance the access to information
• To enhance security of data and information

Duration

The cloud based ERP system development within the organization “CustomInk” will be finished within 41 days as per the assumption. The table below reflects on the time that is required for finishing each of the activities of the project successfully.

Budget estimate

The cloud based ERP system development will be completed by utilizing budget of around $207,840. It is identified that the budget that is needed for executing each of the activities of the project phases is provided in the table below:

Objectives and Scope of the Project

Assumptions, Constraints and risks

Assumptions

            The assumptions that are made before initiating the project are as follows:

• The development of cloud based ERP system will be finished in 41 days
• The budget that is used for finishing the project will be around $‏‏ 207,840.00
• The project will follow the scope wile progressing
• The development of cloud based ERP system will enhance data access facility

Constraints

The project constraints are as follows:

Budget: The project of “cloud based ERP system development” must be finished within the budget of around $‏‏ 207,840.00. If the entire project is not completed within this budget then number of financial issues can occur.

Time: The project must be finished within the 41 days. If the project manager are unable to finish the project within the assumed time then the budget related with the project will also increase.

Scope: It is quite necessary to follow the scope of the project in order to finish the entire project within the expected time and budget. If the project managers are unable to follow the scope then the project will face lot of complexities in accomplishing its objectives as well as goals.

Risks

The organizational structure is mainly utilized by the organization “CustomInk” in order to group similar packages of work that is mainly related with the organization structure. The organization structure assists in defining different types of responsibilities that are mainly related with budgeting, management as well as project control (Van der Voet, 2014).  It is identified that the hierarchical structure of the organization is quite helpful in allowing proper aggregation of information to higher level of the organization. The structure that is mainly created generally assists in establishing proper operation as well as function of the organization that generally helps in obtaining proper goals of the organization (O'Neill et al., 2016). The organization structure for the organization “CustomInk” is provided below:

Figure 1: Organizational Structure

(Source: Created by author)

Balanced scorecard is defined as one of the management system as well as structured report that generally aligns with the strategy of the company in context to different tactical activities. The balanced score card generally helps in maintaining focus and helps in moving in different cohesive as well as consistent direction (Hoque, 2014). The each  four different elements that are identified to be aligned with the company’s mission, vision as well as values generally assists in developing four different perspectives including customer, financial, internal business as well as learning and growth. The balanced scorecard for this project is provided below:

The recommendations for project governance are provided below:

Proper stakeholder reporting and meeting: Proper communication plan must be developed for the project in order to ensure the project manager that there is right balance of reporting as well as meetings. This is helpful for making sure that each of the stakeholders of the project mainly understands the content of communication, frequency as well as decision gates.

Time Taken to Complete Each Phase of the Project

Proper risk management: The project team of the organization must be consensus about the various types of risks that can create impact on the project. Proper risk management strategies must be implemented within the project so that the risks as well as challenges that are associated with the project can be properly resolved.

Implementation of proper management control procedures: Proper implementation of project monitoring as well as controlling procedure must be implemented within the project in order to measure performance against time, resources as well as budget.

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