1. WBS first using indented format.
2.Gantt chart-Take the WBS you have already developed. Define all of the activities that will be necessary to create each deliverable in your WBS. Create a schedule for your project. First create the schedule by hand using Post-it Notes, and then put the information into MS Project. Take screenshots of the schedule to be pasted in your word document that you are submitting. Be sure to include all of the summary rows (including the first row for the project title) and any key milestones. Make sure the critical path is easy to see.
3.Create a time-phased budget for your example project using bottom-up estimating. To the extent your sponsor will supply rates for workers, use those. Approximate rates for ones you cannot get. Ask your sponsor how they treat indirect costs. Be sure to include direct labour costs for you and your team mates and add 20% for fringe. State all assumptions and constraints you have used when creating your budget. State how confident you are in your estimates and what would make you more confident. Give examples of known knowns and known unknowns on your project. Tell how you have budgeted for both of them plus how you have budgeted for unknown unknowns.
4.Create a risk register ( 4 risks- 3 negative and 1 positive risk)for your example project.
5.Quality Management Plan. It should include:
A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client.
Develop and describe 3 quality issues related to this project that your project team could implement to ensure quality
Closure checklist and project evaluation.
Develop a closure checklist that the project team will use to ensure that the project has been closed properly.
Develop a project evaluation outline and discuss how your project’s MOV will be evaluated.
There are various set of roles which are played by a project manager, it is required that a project manager should focus upon the strategies which could help him in completing the project in a proper way. In the case David Wright is a boss who asked Bruce to establish a research centre which will be named as the Social Media Research Centre (Hydari, 2016). According to the initial plan the research centre will commence its operation on February 2018 but before that, it is required that an informal research should be established by June 2017. The project is causing a tremendous pressure on the executives of David as the deadlines of the projects are very short. Hence, to ensure that the project should get completed within the selected deadlines it is required that various aspects of project management should be taken into consideration (Cho, 2012). To complete such type of project in a proper way it is required that all set of requirements of the project should be properly reviewed, like in this situation the project which is required to be developed should include a website which should contain the information about the major research project, it should also include a list of the supervisors, and various other things (Lee, 2014). Therefore for a project manager it is necessary that he should develop a proper blueprint for the project so that all set of requirements of the project could be completed within the deadlines decided. It is also required that the guideline provided by Bruce should be taken into consideration to ensure that the project should get completed within the budget provided i.e. AUD 50000 and within the deadlines which is 8 months (Zhang, & Ha, 2015).
Activity Frame |
Name of the Activities |
Days |
Initiation Date |
Completion Date |
Description |
1 |
Social Media Research Centre Project |
225 |
Aprl 1, 2017 |
Nov 30, 2017 |
Establishment of the Social Media Research Centre will be done for which proper planning will be initiated. |
2 |
Project Initiation |
61 |
Aprl 1, 2017 |
May, 31, 2017 |
Project will be initiated in this phase of project management (Patel, 2008). It is required that the project should be started in a planned manner. |
2.1 |
Project charter creation |
30 |
Aprl 1, 2017 |
Aprl 30, 2017 |
On the basis of the plans the charter for the project was created in last month so that further processing of the project could be done in a proper way (Maylor, 2010). |
2.2 |
Kick off meetings |
31 |
May 1, 2017 |
May 31, 2017 |
After preparing the project charter it was required that meeting should be organized with the help of which further processing could be discussed with the team and role of the people could be explained according to their skills and abilities. |
3 |
Evaluation of project requirements |
61 |
June 1, 2017 |
July 31, 2017 |
|
3.1 |
Collecting required information |
30 |
June 1, 2017 |
June 30, 2017 |
In this stage information related with the project will be collected. With the help of primary as well as secondary date relevant information will be gathered and direction to the project will be provided (Liu, 2012). |
3.2 |
Document creation |
31 |
July 1, 2017 |
July 31, 2017 |
After collecting the relevant data it is required that the documentation of the collected information could be done and it could be reviewed appropriately if required in near future (Lock, 2013). |
4 |
Technical Review |
90 |
Aug 1, 2017 |
Oct 31, 2017 |
|
4.1 |
Documenting Technical Review |
7 |
Aug 1, 2017 |
Aug 7, 2017 |
Technical review will help in managing the project and fulfilling the requirements accordingly. |
4.2 |
Project Planning |
7 |
Aug 8, 2017 |
Aug 14, 2017 |
Planning will help in assuring the outline of the project could be developed. This outline helps in managing the work with quality and provides the direction for the next step which should be adopted by the team (Hydari, 2016). |
4.3 |
Developing Work Breakdown Structure |
7 |
Aug 15, 2017 |
Aug 21, 2017 |
Work Breakdown structure helps in the bifurcation of each and every activity of the project and helps in completing the same in an appropriate way (Cho, 2012). |
4.4 |
Project Scheduling |
7 |
Aug 22, 2017 |
Aug 28, 2017 |
Scheduling helps in providing the timeline to the project and direction to complete the same within the same direction (Lee, 2014). |
4.5 |
Allocating Resources |
7 |
Aug 29, 2017 |
Sept 4, 2017 |
Resource allocation helps in providing the right resource to fulfill the requirements of the project accordingly. |
4.6 |
Stakeholders analysis |
7 |
Sept 5, 2017 |
Sept 11, 2017 |
Stakeholders analysis will help in gaining information related with the requirements of the people attached with the project and will help in fulfilling the same with the help of which project will move in the path of success as well as sustainability (Zhang, & Ha, 2015). |
4.7 |
Project Cost Estimation |
7 |
Sept 12, 2017 |
Sept 18, 2017 |
Cost estimation helps in evaluating the expenses which would incur in the project (Patel, 2008). |
4.8 |
Phased Budget Development |
7 |
Sept 19, 2017 |
Sept 25, 2017 |
Phased budget will help in tracking all the expenses and estimating the right amount which will be spent on the project. |
4.9 |
Risk analysis |
7 |
Sept 26, 2017 |
Oct 2, 2017 |
Risk analysis helps in gathering appropriate set of information related with the factors which could affect the project also the cost of the same. |
4.10 |
Preparing Risk Register |
7 |
Oct 3, 2017 |
Oct 9, 2017 |
All set of risk factors should be recorded and to record the same, risk register is being developed so that these factors could be reviewed and analysis could be done so that occurrence of these risks could be reduced (Maylor, 2010). |
4.11 |
Preparing Quality Development Plan |
14 |
Oct 10, 2017 |
Oct 23, 2017 |
Quality development plan helps in evaluating the aspects which could help in bringing quality to the project and helps in ensuring that the work could be processed in a proper way. |
4.12 |
Change Control Plan Development |
15 |
Oct 24, 2017 |
Oct 31, 2017 |
Control plan helps in controlling all the risk factors and ensures that the project could be processed in a smooth way (Lock, 2013). |
5 |
Website Designing |
30 |
Nov 1, 2017 |
Nov 30, 2017 |
|
5.1 |
Module Development |
10 |
Nov 1, 2017 |
Nov 10, 2017 |
Module development is another aspect which will help in creating the data for designing the website. |
5.2 |
Testing the completed project |
10 |
Nov 11, 2017 |
Nov 20, 2017 |
Testing will help in evaluating that whether all the aspects are being properly designed or not. |
5.3 |
Launching the Website |
10 |
Nov 20, 2017 |
Nov 30, 2017 |
After website will be designed it is required that the same should be launched so that the same could be used by the general public. |
6 |
Creating and Checking Project Closure Checklist |
1 |
Nov 29, 2017 |
Nov 29, 2017 |
Checklist will help in determining that all the activities of the project are being completed within the time decided and helps in insuring that the project will work in a proper way. |
6.1 |
Project Closure |
- |
- |
- |
Termination of the project is being done. |
Constraint:
- Project management finds it difficult to quote the project activities.
- Same depends upon the quality of the project and the activities undertaken so as to complete the project (Patel, 2008).
Assumptions:
- It could be assumed that the research team as well as the project management team has to sign the financial contract, in which labor price is being decided and agreement for the same is prepared.
- Another assumption is the inflation will not have any impact on the price which are quoted for the project.
- Another aspect which is being assumed is that the indirect cost will be charged as the 50% of the total cost during the project period (Maylor, 2010).
Known Knows:
From every activity of the project the 20% fringe is to be provided to each and every team member indulged in the project.
Assistants are not required and also per day cost of the assistants is also not required
Each and every cost for the per day basis will remain the same it is the known-known between sponsor and the project management company (Lock, 2013).
Known Unknowns:
Treatment that will be done by the sponsors of the project is the known which is unknown.
Risk definition |
Risk response |
Objectives |
Occurance |
Social Media Research Centre contains an operational risk in which it is being analyzed that operations related with the same projects are being ceased. |
Evaluating the reasons for the cease of operations will help in developing strategies to mitigate the risk. |
Objective is to create appropriate set of strategies which could help in reducing the risk of occurrence of the same risk factor |
Likely |
Executives working of the project are in tremendous pressure which is a matter of concern. |
It is required that more people should be hired so as to reduce the risk |
Hiring people will help in reducing the workload on executives which will help in functioning the work in a proper way |
Likely |
David’s Unit does not have the clear identity which could have a direct impact on the objectives of the project. |
Focusing upon the promotional activities will provide the identity and will help in recognition. |
Objective is to spread the information related with the unit so that more people could get attracted to the same. |
Less Likely |
Expenses made on the project is positive risk as its failure could have a direct impact on David’s Unit but if it will succeed then a huge amount of profit will be availed to David with the investment made by him |
Proper planning should be done and aspects of the project should be covered accordingly |
Doing so will help in reducing the percentage of failure and will increase the percentage of success. |
Likely. |
(Liu, 2012)
Project Name: Social Media Research Centre |
Project Manager: Your Name |
Date: |
|||
Characteristics |
Type |
Reason |
Method |
Owner |
Status |
Social Media Research Centre will help the Prof and scholars in developing the high quality researches |
Project formation |
For accurate researches |
Producing effective set of plans and working on RAD method. |
David Wright |
Work In Process |
Completing the project within the budget provided |
Project initiation |
Developing the budget and processing the work according to it. It could be possible that due to market requirements budgeted amount could get affected |
Forecasting |
Bruce |
Work in Process |
Reducing the unnecessary cost to minimize the cost that would incur in it/ |
Accounting |
It will affect the quality of the project. |
Time Phased Budget |
Project Manager |
Work in Process |
Teamwork |
Operating |
Working in a team help in completing the project within the time frames and ensures that it should get completed in a proper manner |
Promoting team meetings |
David Wright |
Processing |
Working in tremendous pressure |
Operation |
It helps in refining the efficiency of the executives and gathering the information related with the capacity of the Unit |
Motivation |
David Wright |
Processing |
(Hydari, 2016)
Activity No. |
Task description |
Due Date |
Current status |
1 |
Social Media Research Centre Project |
11/30/2017 |
Achieved |
2 |
Project Initiation |
5/31/2017 |
Achieved |
2.1 |
Project charter creation |
4/30/2017 |
Achieved |
2.2 |
Kick off meetings |
5/31/2017 |
Achieved |
3 |
Evaluation of project requirements |
7/31/2017 |
To be achieved |
3.1 |
Collecting required information |
6/30/2017 |
Next month |
3.2 |
Document creation |
7/31/2017 |
Due |
4 |
Technical Review |
10/31/2017 |
Due |
4.1 |
Documenting Technical Review |
8/7/2017 |
Due |
4.2 |
Project Planning |
8/14/2017 |
Due |
4.3 |
Developing Work Breakdown Structure |
8/21/2017 |
Due |
4.4 |
Project Scheduling |
8/28/2017 |
Not achieved |
4.5 |
Allocating Resources |
9/4/2017 |
Not achieved |
4.6 |
Stakeholders analysis |
9/11/2017 |
Not achieved |
4.7 |
Project Cost Estimation |
9/18/2017 |
Not achieved |
4.8 |
Phased Budget Development |
9/25/2017 |
Not achieved |
4.9 |
Risk analysis |
10/2/2017 |
Not achieved |
4.10 |
Preparing Risk Register |
10/9/2017 |
Not achieved |
4.11 |
Preparing Quality Development Plan |
10/23/2017 |
Not achieved |
4.12 |
Change Control Plan Development |
10/31/2017 |
Not achieved |
5 |
Website Designing |
11/30/2017 |
Not achieved |
5.1 |
Module Development |
11/10/2017 |
Not achieved |
5.2 |
Module Development |
11/20/2017 |
Not achieved |
5.3 |
Launching the Website |
11/30/2017 |
Not achieved |
6 |
Creating and Checking Project Closure Checklist |
11/29/2017 |
After completion of the project |
6.1 |
Project Closure |
- |
Achieved when all the activities of project will get completed |
(Cho, 2012)
References
Cho, A. (2012). Budget Cap Could Gut Next Big Fermilab Project. Science, 336(6081), 528-529.
Hydari, H. (2016). Exercising Agency: Decision Making and Project Initiation. Project Management Journal, 47(1), e3-e3.
Lee, S. (2014). The Critical Path Search Based on Dual-Path Competition Method. The Journal Of Korean Institute Of Information Technology, 12(9), 143-147.
Liu, J. (2012). Microfinance Risk Management with Work Breakdown Structure. Journal Of Financial Risk Management, 01(03), 38-41.
Lock, D. (2013). Project management. Farnham: Gower Publishing.
Maylor, H. (2010). Project management. Harlow: Financial Times Prentice Hall.
Patel, V. (2008). Project management. Jaipur, India: Oxford Book Co.
Zhang, X., & Ha, L. (2015). Time budget, news search time cost, and news media choice. Time & Society, 24(2), 201-220.
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