You Can Fit In An Essay - Info System For Supercentre. (70 Characters)

1. Use the background information to create a short summary (one short paragraph) about the “You Can Fit In” business.
2. Create an organisation chart for the You Can Fit In business.
3. Use the information above to describe the area of the organisation under study (i.e. the business functions that will be handled by the new information system).
4. Add the background information, organisation chart, and business functions to your Report document in Part A: Initial Investigation.

At their initial meeting, Nina and Mark discussed some initial steps in planning an information system for the new facility. The next morning, they worked together on a business profile, and talked together about various types of information systems that would provide the best support for the supercenters’ operations.

They also discussed the possibilities of incorporating personal wearable fitness devices that capture and monitor parameters such as heart rate. They know that these have become popular in the general community, especially for people who are keenly seeking to monitor and improve their fitness. Although no firm decisions were made, they did discuss the possibilities that such devices may offer to enhance their business offerings. It was observed that there would even be the possibility of offering such devices for hire to their customers. There were clearly possible benefits for using such devices, but it seemed a big step to formally incorporate these into their information system.

Still, the idea had been raised and may be worth further consideration. They had each wondered about the possible benefits that could flow from such devices, but acknowledged that these were likely beyond their immediate needs.

Nina starts creating a System Vision Document for the new You Can Fit In system, so she can use this to define a vision for the new system. She is not feeling well, and running a bit short of time so has asked for your assitence.

1. Either by yourself or with another class member, brainstorm all the functions that the You Can Fit In system might fulfil. Keep it at a very high level.
2. Prepare a draft System Vision Document for the new You Can Fit In system. This System Vision Document will be revised when you find out more about the requirements for the system. An example System Vision Document can be seen in Figure 1.8 of your textbook (Figure 1.5 in the 6^thed).

Add your System Vision Document to your Report document in Part A: Initial Investigation.

You are now leading the analysis and design project for the new Information System for You Can Fit In. You have been studying the nature and use of project management tools and techniques, so you are well positioned to develop some project plans.

You need to get ready for the next set of systems development tasks, which will be requirements modelling for the new system. You have access to documents that Nina had prepared outlining a broad information gathering schedule. You may need to further develop these into finer grain tasks but you accept that the overall parameters are suitable. Nina had previously commented to you that she thought that this would take six weeks.

Here is what had been documented as a high level work breakdown structure, including the duration Nina had estimated for each task:

• First, you need to meet with fitness centre managers at other You Can Fit In locations (3 days);
• You can then conduct a series of interviews (6 days);
• When the interviews are complete, you can review company records (4 days) while also observing business operations, including how customers interact with the business processes and location activities (9 days);
• When you have completed reviewing the records and observed business operations, you can
  • analyse the OnAllAccounts accounting software (3 days) and
  • study a sample of sales and billing transactions (3 days);
• After completing your study, prepare a report (1 day).

1. Create a table, listing all tasks separately, with their duration;
2. Identify all dependencies, and indicate what predecessor tasks are required;
3. Construct a Gantt chart in Microsoft Project or other project management software;
4. Identify the PERT/CPM chart in the software, and identify the critical path;
5. Determine the overall duration of the project;
6. Take clear screenshots of the Gantt chart and PERT/CPM chart and paste into your Report document in Part A: Initial Investigation under Project Management.
7. Include the overall duration and critical path in your report.

Organisational Chart for the You Can Fit In Business

You Can Fit In is a typical company who own and operate different fitness centres within various cities of NSW and Victoria. The company has been performing better. Based on their current scenario, the company has been planning for an expansion based on opening a “Supercentre”. With the expansion of the supercentre, the company would plan for including new services and products.

The company also plans for an inclusion of online access for their members in order to provide them with customized mode of training programs and reports based on progress of the work within the company. The company also plans for providing additional data management capacities with the inclusion of an advanced information system based on their new set of operations.

1.2 Organisational Chart for the You Can Fit In Business

1.3 Additional Business Functions that would be handled by the new System

The current business centre focuses on the employment of common job functions such as front desk welcoming, handling of stores and stocks, various classes on yoga, swimming and aerobics. The new supercentre would be able to implement latest features and amenities for their customers. This would include a child care unit that would provide special kind of programs for different age groups.

The CEO of the organisation also plans to provide customizable training programs and various progress reports that would be able to measure the progress of the business at certain time intervals. The existing business unit currently employs OnAllAccounts, which is a popular form of accounting package that is able to manage the payables, receivables and a general ledger. The lists of the members within the business are mainly handled with software systems of Microsoft such as Word and Excel.

The new supercentre would be able to provide an information system that would have an online presence. This information system would also have additional capabilities based on data management. The new supercentre would also include special features that would have the capability of attracting more tourists and catering to their needs.

Activity 2

1. Part A: Initial Investigation

1.1 Functions Implemented by the New System

The new supercentre of You Can Fit In would include different kinds of functionalities. The supercentre business would also incorporate different forms of fitness wearables that would fit for the needs of the new customers. These different wearables would be able to capture and thus monitor different parameters such as the heart rate of different individuals. Thus these devices would also be able to enhance the business offerings. The supercentre business would be able to incorporate different levels of membership for their customers. The business is mainly based for tourists and hence they would include such kinds of amenities such as new kinds of equipment. These would be able to satisfy the needs of the visitors and thus be the primary centre of attraction.

1.2 System Vision Document

1. Introduction
2. Overview– The new information system that would be implemented within You Can Fit Inbusiness would include the basic operations. They would also include some additional facilities, which would help in facilitating the business of the organisation.
3. Purpose- The primary purpose of the new information system would be to facilitate the business with new kinds of operations. This would ensure the profitability of the business and also provide new operations for the customers.
4. Design Constraints and Considerations
5. Assumptions / dependencies:
6. The entire set of communications occurring within the project should be performed over a local area network (LAN).
7. The machines that would be making use of the information systems should make use of Microsoft Windows Operating Systems. This would help the customers to connect within a common framework.

iii. There would be a high level of dependency on the different kinds of backend servers. These would be able to scale the amount of transactions on an hourly basis.

1. Design Drivers:
2. Meeting with the expectation of the customers would require to set up of low price of development tools. This would eventually be helpful to design a better system.
3. The expectation of the customers would be met by making use of client-side technology. These would eventually support the roles of users.
4. System Requirements and Supporting Features
5. Desired system features table:

Additional Business Functions that would be handled by the new System

User Requirements / system features table:

1 Different Risks within Implementation of Project

With the implementation of the new information system within the supercentre business, it could be discussed that there would be different kinds of risks that would be incurred within the project. The following kinds of risks that have the likeliness of occurrence are:

1.2 Benefits from the Implementation of the New System

With the implementation of the new information system within the supercentre, the different forms of anticipated benefits that could be delivered are:

High Mode of Communication – With the help of the new information system, the users of such system would lead to instant messaging services. The new system plans to implement social media service that would also be a great use for the active customers.

All-Time Availability – The new information system would be helpful for the businesses to remain in touch with the customers. This would help the business in solving the needs of the customers and would satisfy their needs.

Increased Productivity – The new systems would be helpful for the business for gaining a competitive advantage in the market. This would help the organisation to lead their business.

1.3 Expected Costs of the New System

(Part 1)

Since, the payback period is 0.04 year, therefore the project is feasible.

1.5 Assumptions of the Deliverables of the New System

With the implementation of the new systems, there could be several kinds of changes that would be made within the business scenario. These new changes would help the business in propagating their future perspectives. With the implementation of the strategies, the business would be able to integrate much number of customers within a certain period of time.

There is a certain form of assumption that the future of the project would be focused on bringing new customers within the supercentre business. The new information system would be able to majorly satisfy to the current needs of the business and thus would also be able to provide much advanced form of amenities to the people. This would eventually lead to the growth and profitability of the business.

1.6 Recommendation Plan based on the Present Business Case

The proposed system would be able to provide a strong business case for the concerned business. Based on the consideration of the report from the project, it could be recommended that the project should include the new information systems for benefitting the business. Based on focusing on the different understandings from the discussion of the top officials, it could be recommended that the new system should include different security measures within the information system.

A secured information system would be able to prove the genuineness to their users. Thus the customers would be able to use those systems and thus become loyal customers for the business. The considerations from the understanding of the preliminary part of the report would be helpful for proceeding with the working of the system. The project should be undertaken under the proper guidance of technical experts and should also follow the appropriate guidelines.

Functions Implemented by the New System

1. Fact Finding Techniques

Some of the primary form of techniques based on finding of facts that could be implemented within the new system are: Further Research on the project that is being made, visiting of sites, observation of the working environment and providing of questionnaires.

2. Identification of Staff Members

Project Manager – The individual would be responsible for the completion of the project within the proper deadlines. The person involved would also be responsible for the healthy running of the project.

Process Consultant – The individual would have expert knowledge in relation with the process. They would be responsible for providing education to the delivery team based on the process. They have the primary responsibility of suggesting several improvements within the current processes and thus maximizing the value within the business.

3. Questionnaire for each Staff Member

1. What are the primary challenges that are currently being faced during the designing of the project?
2. What is the current style of communication and the challenges that are being faced within communication within this project?
3. How would you ensure that the team would deliver results as per the expectations of the customer?
4. What are the best practices that are used by you in order to develop excellent relationship with customers?

The different recommendations based on the techniques of fact-finding are:

• To revise the current plans and bring improvisation to the plans.
• To make use of latest forms of technologies in order to serve the customers in a better way.
• To make use of better combination of procedures and methods in order to satisfy the needs of the customers.

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