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ISY2004 Information Systems Project Management

tag 0 Download 13 Pages / 3,069 Words tag 29-06-2021


Read the case study below. As the project manager you are required to present an initial project report to the project sponsor that shows how you propose to implement this project. As the project manager you may make any assumptions you think are necessary. Any assumptions you make should be made explicit. Make a list of assumptions in your report.

Part 1 Case study –We Are Big Inc

You work for We Are Big, Inc., an international firm with more than 100,000 employees in several countries. A strategic goal is to help improve the environment while increasing revenues and reducing costs. The Environmental Technologies Program just started, and the VP of Operations, Natalie, is the program sponsor. Ito is the program manager, and there is a steering committee made up of 10 senior executives, including Natalie, whooversees the program. Several projects operate within this program, including the Green Computing Research Project. The CIO and project sponsor, Ben, has given this project high priority and plans to hold special interviews to hand-pick the project manager and team. Ben is also a member of the program steering committee. Before coming to We Are Big, Ben sponsored a project at a large computer firm to improve data centre efficiency. This project, however, is much broader. The main purpose of the Green Computing Research Project is to research possible applications of green computing, including the following:

Data centre and overall energy efficiency

Disposal of electronic waste and recycling


Virtualization of server resources

Thin client solutions

Use of open source software

Development of new software to address green computing for internal use and potential sale to other organizations

The budget for the project is $500,000, and the goal is to provide an extensive report, including detailed financial analysis and recommendations for which green computing technologies to implement. Official project request forms for the recommended solutions will also be created as part of the project. Ben decided to have five people working full-time on this six-month project and to call on people in other areas as needed. He wanted to be personally involved in selecting the project manager and to have that person help him select the rest of the project team. Ben wanted to find people already working inside the company, but he was also open to reviewing applications for potential new employees to work specifically on his project as long as they could start quickly. Because many good people were located in different parts of the world, Ben thought it made sense to select the best people he could find and allow them to work virtually on the project. Ben also wanted the project manager to do more than just manage the project. The project manager would also do some of the research, writing, and editing required to produce the desired results. Ben was also open to paying expert consultants for their advice and to purchasing books and related articles as needed.

Part 2: Project Scope Management

Congratulations! You have been selected as the project manager for the Green Computing Research Project. The company’s CIO, Ben, is the project sponsor, and Ito is the program manager for the larger Environmental Technologies Program. Now you need to put together your project team and get to work on this high-visibility project. You will work with Ben to hand-pick your team. Ben had already worked with the HR department to advertise team openings internally and outside the company. Ben also used his personal contacts to let people know about this important project. In addition, you are encouraged to use outside consultants and other resources as appropriate. Initial estimates suggest that about $300,000 of the funds budgeted for this project will go to internal staffing, and the rest will go to outside sources. The main products you will create are a series of research reports—one for each green computing technology listed earlier and a final report that includes all data. You will also produce formal project proposals for at least four recommendations to implement some of these technologies. Ben suggested that the team should develop at least 20 different project ideas and then recommend the top four based on extensive analysis. Ben thought that some type of decision support model would make sense to help collect and analyse the project ideas. You are expected to tap into resources that are available from the Environmental Technologies Program, so you need to include some of those resources in your project budget. Ben mentioned that some research had already been done on increasing the use of telecommuting. Ben also showed you examples of what he considered good research reports.

You notice that his examples are very professional, with plenty of charts and references; most are 10 to 20 pages and are single-spaced. Ben has also shown you examples of good formal project proposals for We Are Big, Inc. These proposals are quite detailed as well; they often reference other research and include a detailed business case.

Now you need to develop the Initial Project Plan

The initial Project Plan should include the following:

  • Project charter
  • Stakeholder register
  • Stakeholder Management Strategy
  • Scope Statement
  • WBS (Show sequencing of tasks using a flow chart drawn with MS Word or any otherdrawing tool.)
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