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You are to prepare and submit Assessment 3 as an individual, based on the Virtucon/Globex scenario, and your peer to peer learning from Assessment 2.
You are required to develop a charter for the Project including:

•Identify the desired area of impact - Rank the following areas in terms of importance: Strategy / Customer / Financial / Operational / Social
•With reference to your project, identify one or two of the following types of value:

Better - is improving quality important to your client?
Faster - does your client want to increase efficiency?
Cheaper - is cutting costs important?
Do more - does your client want to continue its growth?

•Develop an appropriate metric - this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money.
•Determine the timeframe for achieving the MOV - ask yourselves, when do we want to achieve this target metric?
•Summarise the MOV in a clear concise statement or table

Define Scope and produce a Scope Management Plan

Define the scope of the project and detail how the scope will be managed.

Provide a list of Resources

Identify and detail the resources for the project using MS Project where appropriate, including:

Facilities - where will most of the teamwork be situated?

Using MS Project, develop a schedule using a high-level Work Breakdown Structure (WBS). It should include:

Milestones for each phase and deliverable

This will tell everyone associated with the project that the phase or deliverable was completed satisfactorily.

Activities / Tasks

Define a set of activities/tasks that must be completed to produce each deliverable.

Develop a budget using the time and resources estimated for each task or activity
Using the Risk Identification Framework outlined in your text as a basis, identify five risks to the project – one for each of the five phases of the methodology.

Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk.
Develop and describe the following that your project team could implement to ensure quality;

Write an Annotated Bibliography for three (3) relevant texts or readings around project evaluation.

b. Develop a closure checklist that the project team will use to ensure that the project has been closed properly.

c. Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated.

Identifying the Desired Area of Impact

This project depicts the role of design and development of an online platform in terms of application of website and subsystem for the I-Crop Company. It is the role of the project manager and the assigned project team members to accomplish the project objectives within the estimated budget and time.  The concept of Measurable Organizational Value (MOV) was coined in the early stage of project management performance. It is referred to as an alternative tool more to the Return on Investment (ROI) and other feasibility measurements techniques.

It has also been found that, the concept of MOV will help to meet the project objectives and project success eventually rather it can be said that the project objectives will meet within estimated time and budget if the MOV is accurately utilized. The term MOV implicitly holds measurable, provides value to the organization, agree upon variables etc. However the process of measurability is defined as little difficult in most of the cases. Therefore, with the help of these values organizational measurable can be achieved by the project manager and the project team members. In order to design and develop the project if any such decision is taken then accordingly the project’s MOV are also required be considered.

The desired areas considered for this project are as follows:

Financial area: Commercial factor is referred to as one of the important factor for this specific project. At the project initiation phase the project manager is required to make a feasibility study to measure that whether the project is successful or not.

Clients: Clients are identified as important asset for any project therefore before launching the official website of I-crop that should be approved by b oh the internal and external consumers.

Operational: In order to align the project towards the success criteria, all the projects operations should be done effectively.

Strategic: The project strategies are to be developed by the business analysts and the project manager. Not only this but also, the strategies are to be developed after making comparison between the similar type of project developers.

Social: In order to make sure that the social area is accurately met by the project team the social area should be analyzed. The operation should make sure that all the reasonable functions are considered by the project manager and the project team members.

Better: The website application platform is needed to be better compared to the other similar type of companies.

Developing an Appropriate Metric

Faster: The website should have all the functional features so that the operations can run in details. Additionally, as much user friendly the platform will be that much fast the application can run.

Cheaper: The access if the feature should be affordable by all their users. As much cheap the system will be that much numbers of new users it will be able to grab. 

Others: The other factors which will collectively help I-Crop to deliver successful services to the consumers within estimated time and budget are also needed to be considered by the developers accordingly.

Project scope is referred to as one of the most important part of project planning which includes identification and documentation of the project objectives, project goals, project assumptions, project activities, cost and time assigned for the project. The project documentation is also known as project scope statement.

The project documentation helps the project team members to keep themselves more focused to the project objectives. Based on the requested project changes the project scope is also required to be changed. It will also help the project team members to make effective decisions during the project design and development phase. There are many positive aspects associated to project scope management approach. It can articulate the details which the project entails to make the project stakeholders involved to their job roles. In order to assign project activities, budget and time it provides necessary project roadmap.

The scope of the project is to design and develop a website for I-Crop so that effectively increase their business values and efficiency. Apart from this another scope is to prevent the project to become more complex.

  • The projects documents are to be prepared professionally
  • Pre approval for the project design and project plan
  • The platform should follow all positive application specification with positive testing results
  • The project is required to be feasible from the design and development aspect.

Project activities

Risks

Impact

Project initiation phase

Wrong project budget formulation

High

Project planning phase

Incorrect time assumption

Medium

Project execution phase

Lack of experts

Medium

Control and monitoring

Lack of business strategies

High

Testing phase

Non supportive infrastructure

High

Closure phase

Wrong system maintenance program

High

Risks

Impact

Mitigation strategies

Wrong project budget formulation

High

At the project initiation phase the project budget should have to be formulated with a feasibility study to make sure that none of the project components are missed.   

Incorrect time assumption

Medium

Based on the project complexity the time for each of the individual activity are to be assigned.

Lack of experts

Medium

On job training and development program should have to be arranged by  I-Crop to ensure that the project manager and the project team members are familiar to the technical requirements.

Lack of business strategies

High

Professional business strategies are needed to be prepared by the business analysts so that the companies compete the other similar type of companies.

Non supportive infrastructure

High

Supporting operational  infrastructure is required to be prepared

Wrong system maintenance program

High

Post project maintenance program is required to be designed by the project manager

The aim rather the philosophy of the project is to deliver on time, quality and user friendly website for the project team members and users so that the business efficiency and effectiveness can collectively increase. It is expected that, if the website is successfully designed then the consumers of I-Crop will be able to access the official website regardless of their location and time.

In order to measure the quality of the project that is whether the project has meet the project assumptions and objectives or not certain steps are to be followed by the project team members of the I Crop Company and the steps are as follows:

  • Development of robust project management plan
  • Developing accurate project communication program
  • Managing the project stakeholders
  • Proper measurement of the project
  • Constant review of the project measuring the outcomes

Project Verification Activity

When

Testing all the project challenges (hardware, software and network as well)

Project testing phase

Trial for the project at the experimental level

Project planning phase 

Project status report review 

Project control and monitoring phase 

Adoption of project management prcatices 

Initiation phase

Consideration of necessary code of ethics 

Planning phase

Validation Activity

When

Testing all the gathered resources 

Project Testing phase

Project specification review 

Execution phase 

Testing specification review

Testing phase

Campaign hosting 

Execution phase

Ethical Code review

Planning phase

Validation of the project team members activities 

Control and monitoring phase 

Spil, T., & van Hillegersberg, J. (2015). Development and assessment of an instrument to measure equivocal situation and its causes in IS/IT project evaluation. SciKA-Association for Promotion and Dissemination of Scientific Knowledge.

Determining the Timeframe for Achieving the MOV

The essence of this article evaluates the development and assessment of positive business infrastructure that helps to measure the business situation and its reason and importance in a project evaluation. After analyzing this article it has been defined that, project evaluation is referred to as one of the most important aspects of project management that helps the project team members to take effective organizational decisions. How the collected data can be stored and utilized by the project manager are also evaluated with the help of project evaluation. The details aspects of the evaluation process with a prior justification are also elaborated here. The study of this article also deals with the trouble free phases in context with cost and decision making.

Nicolaisen, M. S., & Driscoll, P. A. (2016). An international review of ex-post project evaluation schemes in the transport sector. Journal of Environmental Assessment Policy and Management, 18(01), 1650008.

This article is focused on an international review on Ex-post project evaluation schemes in the transport industry.  According to the national transportation authority’s it is defined that there are huge numbers of project evaluation schemes available. Most of these post opening project evaluation schemes are utilized in Japan, New Zealand, Norway, United States etc. There are many multilateral as well as bilateral leading institutions are there which operates throughout the world. A details literature review on ex post evaluation schemes are also elaborated in this article. Apart from this, the differences between the quality and the coverage in this transport sectiors are also elaborated in this article. How this scheme is out spreading globally are also elaborated in this article. In order to retrieve the mandatory data and insert data from the resources necessary legal mandates that are important to be incorporated are also elaborated in this article.

Wagner, S. M., Padhi, S. S., & Zanger, I. (2014). A real option-based supply chain project evaluation and scheduling method. International Journal of Production Research, 52(12), 3725-3743.

This article reflects the real option based supply chain project evaluation as well as scheduling method. It is the role of the project manager of the specific business organization to undertake mandatory actions so that the supply chain operation of the company can run smoothly without any kind of functional errors. In order to evaluate the project properly all the necessary functional components are need to be considered by the project team members. The supply chain management system of the business organizations are focused to manage their time so that at a time numerous projects can all be operated accurately. How a successful project supply chain management approach can reduce the cost and time related errors are also elaborated in this article.

Project stakeholders

Roles

Closure feature

Project manager

Internal role 

Positive

Finance manager

Internal role

Positive

Operation manager

Internal role

Positive

Project sponsors

Internal

Positive

System designer

External role

Positive

Website analysts

Internal role

Positive

System tester

Internal role

Positive

Application programming manager

Internal role

Positive

HR manager

Internal role play

Positive

Project sponsors

External role

Positive

Summarizing the MOV

In order to evaluate the website for I-Crop the project team members and the project team members are required to develop the project outline accurately considering all project specifications. In order to make sure that whether the designed and developed project has successfully met the project objectives or not it is mandatory for the project manager to evaluate the project considering all the measurement and success criteria.

Keeping focus in the community participation, the process of project implementation and execution are needed to be professionally analyzed. The project impact ad the project changes are all required to be analyzed considering the beneficiary households. The encountered project issues should be identified considering all the project constraints. The crucial lessons those have been learnt are needed to be recommend so that the future of the implementation can be executed as an error free one.

References

Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.

Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning from and with each other. Routledge.

Braglia, M., &Frosolini, M. (2014).An integrated approach to implement project management information systems within the extended enterprise.International Journal of Project Management, 32(1), 18-29.

Coronel, C., & Morris, S. (2016). Database systems: design, implementation, & management. Cengage Learning.

Eskerod, P., Huemann, M., & Savage, G. (2015). Project stakeholder management—past and present. Project Management Journal, 46(6), 6-14.

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Galliers, R. D., &Leidner, D. E. (2014). Strategic information management: challenges and strategies in managing information systems. Routledge.

Garton, C., & McCulloch, E. (2012). Fundamentals of Technology Project Management. MC Press, LLC.

Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence.pearson.

Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.

Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.

Hornstein, H. A. (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.

Kendrick, T. (2015). Identifying and managing project risk: essential tools for failure-proofing your project. AMACOM Div American Mgmt Assn.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

Stark, J. (2015). Product lifecycle management.In Product Lifecycle Management (pp. 1-29).Springer International Publishing.

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[Accessed 03 March 2024].

My Assignment Help. 'Developing A Charter For The I-Crop Website Development Project Essay.' (My Assignment Help, 2021) <https://myassignmenthelp.com/free-samples/mgt5pmt-project-management/a-project-of-globex-crop-agriculture.html> accessed 03 March 2024.

My Assignment Help. Developing A Charter For The I-Crop Website Development Project Essay. [Internet]. My Assignment Help. 2021 [cited 03 March 2024]. Available from: https://myassignmenthelp.com/free-samples/mgt5pmt-project-management/a-project-of-globex-crop-agriculture.html.

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