Developing A Project Plan For Indigenous Cultural Awareness Training Project

You have been tasked to provide the Chair of the SET Indigenisation Committee with further information in relation to the project. The Chair will act as the Project Executive for the project. The assessment content headings for your project submission are listed below. This submission is due in week 9.

You are to develop a project plan that reflects the project described in this document and aligns to PMBoK and Prince2 requirements.

The Project Executive has supplied a template for you to use which has been tailored to suit the organisational context and incorporates elements of both a project plan and a charter.

Include a title page at the beginning of the assessment item with the following information:

• The project title (i.e. ‘The Indigenous Cultural Awareness Training Project’)
• Student name and student number
• Campus (DST for distance/Flex students)

The project of Indigenous Cultural Awareness Training Project is deployed for increasing the proficiency of the culture development method. The students and staffs of Central Queensland University would require the understanding of the operations and the development of the culture and heritage of the Aboriginal and Torres Strait Island. The staff and students would have to understand the language and the culture of the local Aboriginal and Torres Strait Island. It would allow to them communicate with the locals and form the improved operational development of the activities. The project is implied for ensuring that the students and staffs of Central Queensland University would be able to form the deployment of the improved service development. The integration of the activities would be helpful for the deployment of the improved services of the organization and the alignment of the profound system development. The project would help them to understand the cultural heritage of the Aboriginal and Torres Strait Island. It would help in forming the plan successfully and execute it cohesively. Output Outcome Benefits Signboards and training programs for students and staffs of CQU Understand about the culture and language of the Aboriginal and Torres Strait Island Usage of the language and understanding of the culture was used among 80% of the people of CQU

The stakeholder analysis is developed for the integration of the improved functional analysis and the formation of the improved functional development. The analysis of the stakeholder is done for ensuring that the project would be aligned successfully for the modification of the activities of employment and development. The stakeholders are of three classes namely Governance, Managerial, and Operational.

	Stakeholder	Category (i.e. Sponsor / Supplier / User)	Description of Interest	Description of Influence
1	Board Members, Students,  and Staffs of Central Queensland University	User	The governance level of the stakeholder comprises of the initial requirement provider and the end users of the project.	They would provide the project manager with their expected outcomes from the project and later on provide the feedback whether the system developed is acceptable or not.
2	Project Manager	User	The managerial stakeholders have to manage the activities of the project on operational level.	The managerial function deployment of the project activities would allow the implication of the improved project management operations.
3	Contractor	Supplier	The managerial stakeholders have to manage the activities of the project on operational level.	The managerial function deployment of the project activities would allow the implication of the improved project management operations.
4	IT Engineer	Supplier	These are the actual working department of the project. They form, develop, and execute all the activities of the project.	Moreover the project implication is aligned successfully for the management of the improved activities.
5	Project team	Supplier	These are the actual working department of the project. They form, develop, and execute all the activities of the project.	Moreover the project implication is aligned successfully for the management of the improved activities.
6	Trainers	User	These are the actual working department of the project. They form, develop, and execute all the activities of the project.	Moreover the project implication is aligned successfully for the management of the improved activities.

 

Stakeholders Engagement Assessment Matrix (3 marks)

Stakeholder	Unaware	Resistant	Neutral	Supportive	Leading
1. Board Members, Students,  and Staffs of Central Queensland University	C			D
2. Project Manager			C		D
3. Contractor		C		D
4. IT Engineer				C	D
5. Project team			C	D
6. Trainers		C		D

QUESTION: Briefly explain at least two different methods or techniques to obtain this expert judgement from groups and/or individuals?

Questionnaire: The questionnaire would help in forming the analysis of the improved operations by forming the supportive and constructive feedbacks to the training program development. The information processing would allow the users for the making modifications in the training programs developed.

Survey: The survey forms are formed for securing the ideas from the people and get a clear idea of the requirements of the users from the training programs. The survey forms and forums would allow the users for the development of the information system.

QUESTION: State whether it is appropriate to have a single key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located. Provide an explanation for your response.

No, it is not appropriate for having the single key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located.

QUESTION: Which of the two opening statement styles ‘Welcome to Country’ or ‘Acknowledgement of Country’ is appropriate for the Project Executive to use and provide a brief explanation justifying your answer.

The opening statement of ‘Welcome to the Country’ should be used as it is one of the customary traditions of the Aboriginal and Torres Strait Island place.

QUESTION: Is the suggestion of using a previously developed cultural awareness training program an appropriate method of requirements gathering? Briefly explain your answer.

Yes, the suggestion of using a previously developed cultural awareness training program is an appropriate method of requirements gathering. It would allow the program developer to take extra precautions for the possibility of the occurrence of the issues and risks.

QUESTION: What document could be used to track or ‘trace’ requirements throughout the project life cycle?

Requirement Traceability can be implied by using the Resource/Requirement Management Plan and following it for the development of the final documents. The project would be completed successfully for ensuring that the training programs would be developed easily.

Stakeholders Engagement Assessment Matrix

QUESTION: What is requirement prioritisation and why would it be important to communicate this process to stakeholders?

The change controlling and the communication of the views would be carried on for ensuring that the project is completed successfully. The requirement prioritization is a crucial factor for the development of the improved project management operation. The project outcome is analysed and specific conformation of the project outcome is formed. The project of Indigenous Cultural Awareness Training Project comprises of both technological and operational activities.

QUESTION: List the five components of the MoSCoW technique

Must Have: Training Program System and Manuals

Should Have: Information System

Could Have: Cloud Computing System

Won’t Have: Issues in the Engineering Process

 The project scope management is implied for the development of the improved functional analysis. The scope management can be formed for the deployment of the specific project activities and formation of the profound system development. The scope management is helpful for carrying out the management of the operations and development of the specific project integration management. The scope of the project is to integrate the management of the project solution. The project scope development and analysis is helpful for forming the support of the users in forming the effective and improved operational development. The scope of the project of Indigenous Cultural Awareness Training Project at the Aboriginal and Torres Strait Island can be divided into two factors namely in scope and out of scope. The in-scope items of the project are project planning, budget, system development, and implementation model. The out of scope items of the project are the transportation cost, communication plan, and change management.

Project Initiating
WBS ID	1
Description of work	Project Initialization Documentation, Analysis of the requirements, Charter Documentation, Document's Submission, Project Feasibility Analysis, and Approval of the project
Cost Estimate	$4,480.00
Start and Finish Dates	1/1/18 and 1/15/18

Project Planning
WBS ID	2
Description of work	Operational requirements of the project are analysed, Activities of the project are aligned, Project Schedule is made, Schedule feasibility is analysed, Risk Management Plan, Communication Plan, and Approval of the plan
Cost Estimate	$7,600.00
Start and Finish Dates	1/16/18 and 2/5/18

Design Development
WBS ID	3
Description of work	Platform for the design is selected, Design outline is developed, Design is reviewed, and Design is completed
Cost Estimate	$5,280.00
Start and Finish Dates	2/6/18 and 2/20/18

Program Development
WBS ID	4
Description of work	Training method is sorted, Manual is developed, Interface development, Testing and review of the system, Application program is launched, Training Program is developed, and Training Program is executed
Cost Estimate	$14,480.00
Start and Finish Dates	2/21/18 and 3/27/18

Project Closing
WBS ID	5
Description of work	Final documentation, Submission of documents, Signing of documents, and Project is Closed
Cost Estimate	$3,120.00
Start and Finish Dates	3/28/18 and 4/26/18

The project schedule for Indigenous Cultural Awareness Training Project is developed with the help of Ms-Project Software and the alignment of the improved project management principles. The management of the activities would be implied for implying the development of the specific modification. The schedule for the project is implied for the modification of the activities. The project schedule is developed with the help of aligning system development methodology. The first phase of the planning schedule is project initiating consisting of project initialization documentation, analysis of the requirements, charter documentation, document's submission, project feasibility analysis, and approval of the project. The second phase of the project is project planning that consists of Operational requirements of the project are analysed, activities of the project are aligned, project schedule is made, schedule feasibility is analysed, risk management plan, communication plan, and approval of the plan. The third phase is design development that consists of platform for the design is selected, design outline is developed, design is reviewed, and design is completed. The fourth phase consists of program development that consists of training method is sorted, manual is developed, interface development, testing and review of the system, application program is launched, training program is developed, and training program is executed. The fifth and the last phase is project closing that consists of final documentation, submission of documents, signing of documents, project is closed.

Activity	Description of work	Start Date	End Date	Duration (days)
1.1	Project Initialization Documentation	Mon 1/1/18	Wed 1/3/18	3 days
1.2	Analysis of the requirements	Thu 1/4/18	Tue 1/9/18	4 days
1.3	Charter Documentation	Wed 1/10/18	Thu 1/11/18	2 days
1.4	Document's Submission	Fri 1/12/18	Fri 1/12/18	1 day
1.5	Project Feasibility Analysis	Wed 1/10/18	Fri 1/12/18	3 days
1.6	Approval of the project	Mon 1/15/18	Mon 1/15/18	1 day

Activity	Description of work	Start Date	End Date	Duration (days)
2.1	Operational requirements of the project are analyzed	Tue 1/16/18	Thu 1/18/18	3 days
2.2	Activities of the project are aligned	Fri 1/19/18	Mon 1/22/18	2 days
2.3	Project Schedule is made	Tue 1/23/18	Fri 1/26/18	4 days
2.4	Schedule feasibility is analyzed	Mon 1/29/18	Tue 1/30/18	2 days
2.5	Risk Management Plan	Mon 1/29/18	Fri 2/2/18	5 days
2.6	Communication Plan	Mon 1/29/18	Thu 2/1/18	4 days
2.7	Approval of the plan	Mon 2/5/18	Mon 2/5/18	1 day

Activity	Description of work	Start Date	End Date	Duration (days)
3.1	Platform for the design is selected	Tue 2/6/18	Tue 2/6/18	1 day
3.2	Design outline is developed	Wed 2/7/18	Fri 2/9/18	3 days
3.3	Design is reviewed	Mon 2/12/18	Tue 2/13/18	2 days
3.4	Design is completed	Wed 2/14/18	Tue 2/20/18	5 days

Activity	Description of work	Start Date	End Date	Duration (days)
4.1	Training method is sorted	Wed 2/21/18	Thu 2/22/18	2 days
4.2	Manual is developed	Fri 2/23/18	Wed 2/28/18	4 days
4.3	Interface development	Thu 3/1/18	Wed 3/7/18	5 days
4.4	Testing and review of the system	Thu 3/8/18	Mon 3/12/18	3 days
4.5	Application program is launched	Tue 3/13/18	Wed 3/14/18	2 days
4.6	Training Program is developed	Thu 3/15/18	Thu 3/22/18	6 days
4.7	Training Program is executed	Fri 3/23/18	Tue 3/27/18	3 days

Activity	Description of work	Start Date	End Date	Duration (days)
5.1	Final documentation	Wed 3/28/18	Mon 4/2/18	4 days
5.2	Submission of documents	Tue 4/3/18	Wed 4/4/18	2 days
5.3	Signing of documents	Thu 4/5/18	Thu 4/5/18	1 day
5.4	Project is Closed	Fri 4/6/18	Fri 4/6/18	1 day

 

Expert Judgement Methods

QUESTION: What is the hourly AUD $ rate used in your calculations?

Resource Name	Initials	Std. Rate
Documenter	Do	$40.00/hr
Analyst	A	$35.00/hr
Project Manager	PM	$75.00/hr
Planner	P	$50.00/hr
Risk Analyst	RA	$40.00/hr
Designer	De	$60.00/hr
Trainer	T	$60.00/hr
IT Engineer	IT	$75.00/hr

Activity/Deliverables	Jan	Feb	Mar	April
Project Initialization Documentation	$960.00
Analysis of the requirements	$1,120.00
Charter Documentation	$640.00
Document's Submission	$320.00
Project Feasibility Analysis	$840.00
Approval of the project	$600.00

Activity/Deliverables	Jan	Feb	Mar	April
Operational requirements of the project are analyzed	$840.00
Activities of the project are aligned	$800.00
Project Schedule is made	$1,600.00
Schedule feasibility is analyzed	$560.00
Risk Management Plan	$960.00	$640.00
Communication Plan	$1200.00	$400.00
Approval of the plan		$600.00

Activity/Deliverables	Jan	Feb	Mar	April
Platform for the design is selected		$480.00
Design outline is developed		$1,440.00
Design is reviewed		$960.00
Design is completed		$2,400.00

Activity/Deliverables	Jan	Feb	Mar	April
Training method is sorted		$960.00
Manual is developed		$3,200.00
Interface development			$3,000.00
Testing and review of the system			$1,800.00
Application program is launched			$1,200.00
Training Program is developed			$2,880.00
Training Program is executed			$1,440.00

Activity/Deliverables	Jan	Feb	Mar	April
Final documentation			$320.00	$960.00
Submission of documents				$640.00
Signing of documents				$600.00
Project is Closed				$600.00

The risk management consists of the analysis, evaluation, and mitigation of the various risk factors of the risk. The project of Indigenous Cultural Awareness Training Project comprises of both technological and operational activities. Hence there are possibilities of a number of risk factors that can impact the project. The risk management is a process of developing the improved functional operations that would form the management of the activities. The steps of risk management are explained below,

Step 1: Risk Analysis- The risk analysis would form the identification of the risk factor and then identify the areas of impact. The risk analysis would be done for ensuring that the activities of the risk are aligned specifically for the management of the operations.

Step 2: Risk Evaluation- The risk evaluation would be done for ensuring that the project is successfully completed. The risk factors are analysed in terms of likelihood and consequences on the project. The probability of the likelihood of the risk is classified into almost certain, likely possible, unlikely, and rare. The consequences are classified into severe, major, moderate, minor, and negligible.

Step 3: Risk Mitigation- The risk mitigation consists of some specific methods and principles for developing specific solution for the risk identified and analysed in the previous step. The risk mitigation would imply the strategies for overcoming the issues and reduce the probability of likelihood of the risk factors.

Indigenous Cultural Awareness Training Project

Name	Description	Likelihood	Impact	Response type	Mitigation strategy
Failure of training program	The training program would fail to comply with the system	Possible	Severe	Avoid	Proper testing and analysis method should be used
Shortage of resources and required materials	Resources would not be sufficient for project	Likely	Moderate	Mitigate	Contingency Planning should be used
Delay in development	The project would not work accordingly	Almost Certain	Negligible	Accept	Project Scheduling should be done cohesively
Design issues	Design would be incompatible for the project	Possible	Severe	Transfer	External Designer would be consulted
Conflict Among Team members	The team members would form a rift among the project team members	Possible	Minor	Exploit	It can be used for forming the competition among them for project benefits

The project tolerances are the factors of the project that can either be increased a bit of decrease a bit for forming the effective and improved project operations. The project tolerances are the factors that form the deployment of the effective and improved operational development. The alignment of the activities would be formed for either increment or decrement of the operations. The Prince2 offers 6 tolerances namely Time, Scope, Cost, Quality, Risk, and Benefits that can be considered for analysis.

Tolerance	Specific Tolerance allowed
Tolerance specified for time	Time is the most common factor for tolerance that can be considered for the project of Indigenous Cultural Awareness Training Project. The alignment of the activities would help in forming the smart system development that might of might be finished in 70 days of expected time duration.
Tolerance specified for cost	The cost is another crucial factor that can be altered for the improved performance for the project of Indigenous Cultural Awareness Training Project. The project budget is estimated to be around $34,960.00
Tolerance specified for quality	The quality is another major factor for the development of the activities by aligning the specific project activities. The quality can be modified and easily managed by the formation of the improved activities.
Tolerance specified for Risk	Risk is another major factor that can be altered depending upon the activities and implication method. The analysis would align the formation of the improved successful development method.
Tolerance specified for Benefits	Benefits of the organization can be altered due to analysis of the activities of Indigenous Cultural Awareness Training Project.

Previous lessons learned	Proposed action to address   (in current project)
Lesson 1 The first lesson involved an ‘off-the-shelf’ online training program which failed to properly interface with the universities learning system.	The study of the project management had helped in developing an understanding for the process of organizing and executing a project. The alignment of the improved project management factors would also provide an ease in the development of the successive project integration management. It would also allow the analysis of the improved functional development for the organization.
Lesson 2: The second lesson involved the use of a generic cross cultural training package which failed to properly address the nuances which exists between different indigenous groups located in various geographical areas.	The deployment of the successful completion of the project would help in forming the management of the operations and cohesive development of the improved functional analysis. The deployment of the actions of the project management from Prince2 and PMBOK would allow the users for the integration of the project activities along with the technological development for forming the modification method.

The undersigned acknowledge that they have reviewed the <Project Name> Assessment Task 2 and agree with the information presented within this document.

Signature:		Date:
Print Name:
Title:
Organisation:	[Consider who would have the authority to approve the start of this project?]

 

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