As well as gathering information about physical requirements, the briefing process should:
- Verify the objectives and priorities of the project.
- Ensure space, time and budget parameters are aligned with the client’s vision and needs.
- Ensure expectations are reasonable and attainable.
- Clarify client roles and the project structure.
- Establish how much the client knows already and their level of experience; do they already have a clear brief?
- Gather contextual information.
- Gather user information.
- Establish the building life span and flexibility requirements
Project Background: |
The project of Redevelopment of the Frankston Railway Station is developed for considering the utilization of the improved project management principles for the construction of the railway station. The Frankston railway station requires the effective employment of the operations so that improved activities of the operations can be implied for the effective implication of the activity development. The project would be allowed with the specific facility for executing the functions for listing the operations. The implication of the project would support the utilization of the operations and forming the implication of the improved functional development. The project would be executed for listing the modifications at the alignment of the facilities for supporting the improved facility development. The project would be employed for listing the specific utilization of the activities for forming the alignment of the factors supporting the railway work construction for Frankston. |
Project Objectives: |
The project of Redevelopment of the Frankston Railway Station would comprise of using the specific project management concepts and deliverables for easing the implication of the successive development model. The objectives of the project are, To develop the implication of the improved functional and development processes To imply the utilization of the proper documentation for the execution of the project plan To ensure that the project activities would support the successful implication of the operations To build the railway station for supporting the utilization of the profound system |
Project Outcomes: |
The completion of the project would be deployed for existing development of railway facility for the employment of the effective completion of the project activities. The completion of the project would tend to form the successful implication of the operations. The railway station construction would include the formation of improved railway station of Frankston. The outcomes of the project can be deployed for supporting the Frankston railway station and completion of the project. |
Success Criteria: |
The success criteria for the project are implied for the deployment of the effective activities for promoting the utilization of the improved communication network. The project completion would be dependent on the factors of time, quality, budget, and alignment with the effective WHO policies |
- PROJECT DEFINITION
ITEM |
ELEMENTS |
Methodology: |
The agile methodology is very helpful for executing the project for the development of the final project. The agile methodology would be helpful for forming the execution of the project plan. The utilization of the agile methodology would help in forming the successful completion of the project. |
Scope: |
The completion of the project would be deployed for existing development of railway facility for the employment of the effective completion of the project activities. The completion of the project would tend to form the successful implication of the operations. The railway station construction would include the formation of improved railway station of Frankston. The scope of the project can be deployed for supporting the Frankston railway station and completion of the project. |
Deliverables: |
Develop the implication of the improved functional and development processes Imply the utilization of the proper documentation for the execution of the project plan Ensure that the project activities would support the successful implication of the operations Build the railway station for supporting the utilization of the profound system |
Dependencies and Associated Initiatives: |
The project would be allowed with the specific facility for executing the functions for listing the operations. The implication of the project would support the utilization of the operations and forming the implication of the improved functional development. The project would be executed for listing the modifications at the alignment of the facilities for supporting the improved facility development. The project would be employed for listing the specific utilization of the activities for forming the alignment of the factors supporting the railway work construction for Frankston. |
Constraints: |
|
Financial |
· Budget of $370,000 is the budget |
Resources |
· Human and material resources |
Technical |
· Construction Equipments |
Time |
· Time of 4 months |
Other: |
· |
- PROJECT PLANS
3.1 Project Overview
Task Name |
Duration |
Start |
Finish |
Predecessors |
Resource Names |
Cost |
Redevelopment of the Frankston Railway Station |
60 days |
Mon 7/2/18 |
Fri 9/21/18 |
$370,000.00 |
||
Initialization |
11 days |
Mon 7/2/18 |
Mon 7/16/18 |
$6,560.00 |
||
Procurement Analysis |
3 days |
Mon 7/2/18 |
Wed 7/4/18 |
Analyst |
$1,440.00 |
|
Development of RFP |
2 days |
Thu 7/5/18 |
Fri 7/6/18 |
2 |
Documenter |
$1,120.00 |
Tender Submission |
3 days |
Mon 7/9/18 |
Wed 7/11/18 |
3 |
Documenter |
$1,680.00 |
Formation of the effective implementation documentation |
2 days |
Thu 7/12/18 |
Fri 7/13/18 |
4 |
Documenter |
$1,120.00 |
Project Initialization Meeting |
1 day |
Mon 7/16/18 |
Mon 7/16/18 |
5 |
Project Manager |
$1,200.00 |
Kick off |
0 days |
Mon 7/16/18 |
Mon 7/16/18 |
6 |
$0.00 |
|
Planning |
11 days |
Thu 7/5/18 |
Thu 7/19/18 |
$9,360.00 |
||
Listing the activities required |
2 days |
Thu 7/5/18 |
Fri 7/6/18 |
2 |
Planner |
$1,440.00 |
Scheduling the project activities |
3 days |
Mon 7/9/18 |
Wed 7/11/18 |
9 |
Planner |
$2,160.00 |
Allocating project resources |
2 days |
Thu 7/12/18 |
Fri 7/13/18 |
10 |
Project Manager |
$2,400.00 |
Proper Scheduling of the Project with resources |
3 days |
Mon 7/16/18 |
Wed 7/18/18 |
11 |
Planner |
$2,160.00 |
Plan Review |
1 day |
Thu 7/19/18 |
Thu 7/19/18 |
12 |
Project Manager |
$1,200.00 |
Execution |
46 days |
Thu 7/5/18 |
Thu 9/6/18 |
$344,320.00 |
||
Arrangements |
10 days |
Thu 7/5/18 |
Wed 7/18/18 |
$261,300.00 |
||
Collecting the resources |
2 days |
Thu 7/5/18 |
Fri 7/6/18 |
2 |
Budgeter, Construction Materials[1], Rails[1], Locks and interlocks[1] |
$252,300.00 |
Site Office construction |
4 days |
Mon 7/9/18 |
Thu 7/12/18 |
16 |
Contractor |
$4,160.00 |
Safety and Medical Arrangements |
2 days |
Fri 7/13/18 |
Mon 7/16/18 |
17 |
Vendor 1, Medical Kit[1], Fire safety[1] |
$2,920.00 |
Transportation Arrangements |
2 days |
Tue 7/17/18 |
Wed 7/18/18 |
18 |
Vendor 1 |
$1,920.00 |
Phase 1 |
21 days |
Fri 7/20/18 |
Fri 8/17/18 |
$67,860.00 |
||
Increasing Passenger Circulation |
3 days |
Fri 7/20/18 |
Tue 7/24/18 |
7,13,19 |
Civil Engineer |
$3,360.00 |
Developing Ticket Vendor Machine |
5 days |
Wed 7/25/18 |
Tue 7/31/18 |
21 |
Vendor 2, Ticket Vendor Machine[1] |
$13,000.00 |
Escalator, elevators, and stairs are constructed |
4 days |
Wed 8/1/18 |
Mon 8/6/18 |
22 |
Contractor, Escalators[1], Elevators[1], Stairs[1] |
$36,160.00 |
2 new entrances are built at Frankston Railway Station |
3 days |
Tue 8/7/18 |
Thu 8/9/18 |
23 |
Workers |
$2,400.00 |
Emergency Platform is developed |
4 days |
Fri 8/10/18 |
Wed 8/15/18 |
24 |
Workers |
$3,200.00 |
Improving Ventilation and Catenary signal works |
2 days |
Thu 8/16/18 |
Fri 8/17/18 |
25 |
Electrical Engineer, Ventilation materials[1] |
$9,740.00 |
Phase 2 |
14 days |
Mon 8/20/18 |
Thu 9/6/18 |
$15,160.00 |
||
Sky lit station is built |
4 days |
Mon 8/20/18 |
Thu 8/23/18 |
26 |
Workers |
$3,200.00 |
Retail space planning and development |
3 days |
Fri 8/24/18 |
Tue 8/28/18 |
28 |
Contractor |
$3,120.00 |
Glass roof is developed |
2 days |
Wed 8/29/18 |
Thu 8/30/18 |
29 |
Civil Engineer, Glass roof[1] |
$3,240.00 |
Shifting of Operations |
3 days |
Fri 8/31/18 |
Tue 9/4/18 |
30 |
Civil Engineer |
$3,360.00 |
Stone work and mortar refurnishing |
2 days |
Wed 9/5/18 |
Thu 9/6/18 |
31 |
Civil Engineer |
$2,240.00 |
Inspection and Closure |
11 days |
Fri 9/7/18 |
Fri 9/21/18 |
$9,760.00 |
||
Final inspection of the railway station |
2 days |
Fri 9/7/18 |
Mon 9/10/18 |
32 |
Government Officials |
$0.00 |
Deployment of Safety Arrangements |
4 days |
Tue 9/11/18 |
Fri 9/14/18 |
34 |
Vendor 2 |
$4,160.00 |
Modifications of required structure |
5 days |
Mon 9/17/18 |
Fri 9/21/18 |
35 |
Civil Engineer |
$5,600.00 |
Project Closure |
0 days |
Fri 9/21/18 |
Fri 9/21/18 |
36 |
$0.00 |
3.2 Project Budget Breakdown
Resource Name |
Resource Type |
Work/Units |
Standard Rate |
Cost |
Analyst |
Human |
24 |
$60.00 |
$1,440.00 |
Documenter |
Human |
56 |
$70.00 |
$3,920.00 |
Project Manager |
Human |
32 |
$150.00 |
$4,800.00 |
Planner |
Human |
64 |
$90.00 |
$5,760.00 |
Budgeter |
Human |
16 |
$90.00 |
$1,440.00 |
Contractor |
Human |
88 |
$130.00 |
$11,440.00 |
Vendor 1 |
Human |
32 |
$120.00 |
$3,840.00 |
Civil Engineer |
Human |
120 |
$140.00 |
$16,800.00 |
Vendor 2 |
Human |
72 |
$130.00 |
$9,360.00 |
Workers |
Human |
88 |
$100.00 |
$8,800.00 |
Electrical Engineer |
Human |
16 |
$140.00 |
$2,240.00 |
Government Officials |
Human |
16 |
$0.00 |
$0.00 |
Construction Materials |
Materials |
1 |
$125,000.00 |
$125,000.00 |
Rails |
Materials |
1 |
$75,860.00 |
$75,860.00 |
Locks and interlocks |
Materials |
1 |
$50,000.00 |
$50,000.00 |
Escalators |
Materials |
1 |
$15,000.00 |
$15,000.00 |
Elevators |
Materials |
1 |
$12,000.00 |
$12,000.00 |
Stairs |
Materials |
1 |
$5,000.00 |
$5,000.00 |
Ticket Vendor Machine |
Materials |
1 |
$7,800.00 |
$7,800.00 |
Ventilation materials |
Materials |
1 |
$7,500.00 |
$7,500.00 |
Glass roof |
Materials |
1 |
$1,000.00 |
$1,000.00 |
Medical Kit |
Materials |
1 |
$500.00 |
$500.00 |
Fire safety |
Materials |
1 |
$500.00 |
$500.00 |
Total Budget |
$370,000.00 |
3.3 Communication Plan
Information |
Sender |
Receiver |
Communication Tool |
Communication Method |
Frequency |
Project Requirements |
Client |
Project Manager |
Reports, Meetings |
Written, Verbal |
Once |
Plan Developed |
Planner |
Project Team |
Reports |
Written |
Once |
Resources Required |
Budgeter |
Project Manager |
Reports, Meetings |
Written, Verbal |
Once |
Implementation Plan |
Planner |
Project Team |
Reports |
Written |
Once |
Project Progress |
Project Manager |
Project Client |
Reports, Meetings |
Written, Verbal |
Weekly |
Risk Management |
Risk Analyst |
Project Manager |
Reports, Meetings |
Written, Verbal |
Once |
Project Closure |
Project Manager |
Project Client |
Reports, Meetings |
Written, Verbal |
Once |
- CONSULTANCY MANAGEMENT
ITEM |
ELEMENTS |
Needs Assessment/Analysis: |
The project is a long construction project and it would require the use of the many project contractors for completion of the project. The consultants are required for developing the implication of the improved documentation and development. The consultants would be required for easing the implication of the activities for completion of the project. No, external expertise would be required for the completion of the project successfully Proper Construction Management would be required for the completion of the project activities |
Consultancy Brief: |
The consultant would provide their expert opinion in execution of any specific activities and it would involve the utilization of the activities for supporting the completion of the project operations. The consultants are required for developing the implication of the improved documentation and development. The consultants would be required for easing the implication of the activities for completion of the project. |
Evaluation and Engagement: |
No, single submission of the consultant document and agreement would be enough for meeting the project expectations. No selection panel is required for selecting the consultancy requirements, only the project manager would be required for the selection of the project consultants. Past experience review would be used for analysing the documentation for the tender. Email conversation would be used for the process. Yes, a proper agreement would be developed. |
- PROJECT RISK MANAGEMENT
Risk management is projects would be helpful for executing the operations of the project and support the implication of the effective utilization of the probable documentation. The risk management would be helpful for executing the deployment of the improved strategies that are capable for the mitigation of the risk factors.
Risk |
Owner (Initials) |
Probability (low/med/high) |
Consequence (L/M/H) |
Actions |
Delay in completion |
PM |
High |
L |
Time Management Plan |
Lack of Materials |
B |
Med |
M |
Contracting new suppliers |
Equipments Failure |
IT |
Low |
H |
Hiring new technicians |
Shortage of resources |
B |
Med |
L |
Resource Management Plan |
Machine Loss |
IT |
Low |
H |
New Machines should be bought |
- PROJECT ACTIONS & ACTIVITIES
WBS |
Task Name |
Duration |
Start |
Finish |
Predecessors |
Resource Names |
0 |
Redevelopment of the Frankston Railway Station |
60 days |
Mon 7/2/18 |
Fri 9/21/18 |
||
1 |
Initialization |
11 days |
Mon 7/2/18 |
Mon 7/16/18 |
||
1.1 |
Procurement Analysis |
3 days |
Mon 7/2/18 |
Wed 7/4/18 |
Analyst |
|
1.2 |
Development of RFP |
2 days |
Thu 7/5/18 |
Fri 7/6/18 |
2 |
Documenter |
1.3 |
Tender Submission |
3 days |
Mon 7/9/18 |
Wed 7/11/18 |
3 |
Documenter |
1.4 |
Formation of the effective implementation documentation |
2 days |
Thu 7/12/18 |
Fri 7/13/18 |
4 |
Documenter |
1.5 |
Project Initialization Meeting |
1 day |
Mon 7/16/18 |
Mon 7/16/18 |
5 |
Project Manager |
1.6 |
Kick off |
0 days |
Mon 7/16/18 |
Mon 7/16/18 |
6 |
|
2 |
Planning |
11 days |
Thu 7/5/18 |
Thu 7/19/18 |
||
2.1 |
Listing the activities required |
2 days |
Thu 7/5/18 |
Fri 7/6/18 |
2 |
Planner |
2.2 |
Scheduling the project activities |
3 days |
Mon 7/9/18 |
Wed 7/11/18 |
9 |
Planner |
2.3 |
Allocating project resources |
2 days |
Thu 7/12/18 |
Fri 7/13/18 |
10 |
Project Manager |
2.4 |
Proper Scheduling of the Project with resources |
3 days |
Mon 7/16/18 |
Wed 7/18/18 |
11 |
Planner |
2.5 |
Plan Review |
1 day |
Thu 7/19/18 |
Thu 7/19/18 |
12 |
Project Manager |
3 |
Execution |
46 days |
Thu 7/5/18 |
Thu 9/6/18 |
||
3.1 |
Arrangements |
10 days |
Thu 7/5/18 |
Wed 7/18/18 |
||
3.1.1 |
Collecting the resources |
2 days |
Thu 7/5/18 |
Fri 7/6/18 |
2 |
Budgeter, Construction Materials[1], Rails[1], Locks and interlocks[1] |
3.1.2 |
Site Office construction |
4 days |
Mon 7/9/18 |
Thu 7/12/18 |
16 |
Contractor |
3.1.3 |
Safety and Medical Arrangements |
2 days |
Fri 7/13/18 |
Mon 7/16/18 |
17 |
Vendor 1, Medical Kit[1], Fire safety[1] |
3.1.4 |
Transportation Arrangements |
2 days |
Tue 7/17/18 |
Wed 7/18/18 |
18 |
Vendor 1 |
3.2 |
Phase 1 |
21 days |
Fri 7/20/18 |
Fri 8/17/18 |
||
3.2.1 |
Increasing Passenger Circulation |
3 days |
Fri 7/20/18 |
Tue 7/24/18 |
7,13,19 |
Civil Engineer |
3.2.2 |
Developing Ticket Vendor Machine |
5 days |
Wed 7/25/18 |
Tue 7/31/18 |
21 |
Vendor 2, Ticket Vendor Machine[1] |
3.2.3 |
Escalator, elevators, and stairs are constructed |
4 days |
Wed 8/1/18 |
Mon 8/6/18 |
22 |
Contractor, Escalators[1], Elevators[1], Stairs[1] |
3.2.4 |
2 new entrances are built at Frankston Railway Station |
3 days |
Tue 8/7/18 |
Thu 8/9/18 |
23 |
Workers |
3.2.5 |
Emergency Platform is developed |
4 days |
Fri 8/10/18 |
Wed 8/15/18 |
24 |
Workers |
3.2.6 |
Improving Ventilation and Catenary signal works |
2 days |
Thu 8/16/18 |
Fri 8/17/18 |
25 |
Electrical Engineer, Ventilation materials[1] |
3.3 |
Phase 2 |
14 days |
Mon 8/20/18 |
Thu 9/6/18 |
||
3.3.1 |
Sky lit station is built |
4 days |
Mon 8/20/18 |
Thu 8/23/18 |
26 |
Workers |
3.3.2 |
Retail space planning and development |
3 days |
Fri 8/24/18 |
Tue 8/28/18 |
28 |
Contractor |
3.3.3 |
Glass roof is developed |
2 days |
Wed 8/29/18 |
Thu 8/30/18 |
29 |
Civil Engineer, Glass roof[1] |
3.3.4 |
Shifting of Operations |
3 days |
Fri 8/31/18 |
Tue 9/4/18 |
30 |
Civil Engineer |
3.3.5 |
Stone work and mortar refurnishing |
2 days |
Wed 9/5/18 |
Thu 9/6/18 |
31 |
Civil Engineer |
4 |
Inspection and Closure |
11 days |
Fri 9/7/18 |
Fri 9/21/18 |
||
4.1 |
Final inspection of the railway station |
2 days |
Fri 9/7/18 |
Mon 9/10/18 |
32 |
Government Officials |
4.2 |
Deployment of Safety Arrangements |
4 days |
Tue 9/11/18 |
Fri 9/14/18 |
34 |
Vendor 2 |
4.3 |
Modifications of required structure |
5 days |
Mon 9/17/18 |
Fri 9/21/18 |
35 |
Civil Engineer |
4.4 |
Project Closure |
0 days |
Fri 9/21/18 |
Fri 9/21/18 |
36 |
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