Valley View Tennis Club Meeting: Agenda and Discussion

Discuss about the Agenda of the Meeting Tennis Club.

I have attended the Valley View Tennis Club Meeting considering it as a formal meeting.

Fundamental information of the agenda is provided as following:

Yes, the meeting was held on 30 August.
Yes, the venue was identified as Tennis Club Room, Jade Valley.
No, name of the organisation was not mentioned on the agenda.
Yes, the agenda items were clear to the participants.
Yes, it was available in time for the meeting.

Any agenda for meeting should consider all of the above elements such as date, venue, and name of the organization, clear agenda items, and timely distribution of the agenda copy to the participants. In this meeting, name of the organization was not mentioned in the agenda as the meeting is conducted within internal stakeholders such as Dereck Dyna (President), Rita de Raquette (Secretary), Toni Tennis O'Court (Treasurer), Syd Slowisky, Bobby Baldrick, and Freda Fault. Date and venue was mentioned in the agenda and this information is essential so that every participant can attend the meeting. On the flipside, if any person cannot participate in the meeting on that very day, they can easily put their apologies to the president. Apologies are a necessary part of the agenda.

Agenda items should be included clearly in the agenda. In this meeting, the agenda items were Court Maintenance, Fund Raising for juniors, Griffith Junior Tournament, and Format of Competition. Again, the agenda copy was timely circulated among the participants so that they can prepare their opinions towards the agenda items and present the opinions in the meeting. Therefore, the agenda was effectively prepared meeting all necessary and crucial elements of process for the meeting.

Meeting preparation and reviewing is performed covering the necessary points of the meeting such as preparation, agenda follow-up, order of objectives and successful completion. The points were mentioned as underneath:

The meeting preparation was effective as the room was selected to be Tennis Club Room; that was available. Copies of agenda were available to the participants and the previous minutes were available as well.
The agenda was followed properly. President properly identified and followed all the primary points for the meeting. Dereck Dyna (President) had followed the agenda elements properly taking all the content in systematic way such as apologies, minutes of last meeting, matters arising from minutes, general objectives, other points, and date of next meeting.
He maintained the proper order of the agenda so that all the topics can be covered suitably in limited period.
The meeting objectives were met as all the topics were properly covered with all participants’ opinions in individual points. The change in time for tournament is not yet resolved and it would be discussed in next meeting.

TENNIS CLUB MEETING MINUTES

Meeting	Tennis Club Meeting
Venue	Tennis Club Room, Jade Valley
Date	Thursday 30 August XXXX
Time	7 PM
Pages	PLEASE FILL

Present	Company	Email
Dereck Dyna (President) Rita de Raquette (Secretary) Toni Tennis O'Court (Treasurer) Syd Slowisky Bobby Baldrick Freda Fault	VALLEY VIEW TENNIS CLUB	PLEASE ENTER EMAIL ADDRESS OF THE PARTICIPANTS
Apologies
Vince, Jerry, Terry, Lesley, Heff, Nate, Linn and Wendy	VALLEY VIEW TENNIS CLUB	PLEASE ENTER EMAIL ADDRESS OF THE PARTICIPANTS
Distribution
All Above

Item No	Item/ Action	Whom	When
1.0	PREVIOUS MINUTES
1.1	There was no last meeting minutes prepared.	Dereck Dyna (President)	Beginning of the meeting
2.0	PREVIOUS OUTSTANDING BUSINESS
2.1	As per last meeting, some matters appeared to be appealing for the Valley View Tennis Club. A correspondent trader sent a letter last week as they were really impressed with Valley View Tennis Club, the letter clearly stated that “we are mighty to feel much welcomed by your club members and hyped to be avail to receive the case sometime soon”. They will discuss general business after junior tournament in Griffith. This was a positive feedback towards Valley View Tennis Club.	Rita de Raquette (Secretary)	Dereck Dyna (President) carried out discussion of “Matters arising from minutes”.
3.0	GENERAL BUSINESS
3.1	Court Maintenance
3.1.1	The court should be repaired quickly, many members are complaining about the grass growing on them and the courts are not useable; Bobby Baldrick mentioned. Syd Slowisky suggested to remove the extra grass from the court first; Dereck Dyna proposed to approve the removal of grass. Furthermore, he added that as membership increases, the money from membership fee should be utilized for making the courts usable. Rita de Raquette (Secretary) suggested informing Curator Joe for the funding and task; Bobby Baldrick declared that she would ask about rough time idea and costing for Grass Removal task completion. Toni Tennis O'Court (Treasurer) commented that she would prepare a report ready in the next meeting including the line tiles, and graveled lines Joe needs. Dereck Dyna (President) added that a person got hurt in an accident over the other courts. Freda Fault described about the accident and Bobby Baldrick proposed for some regulations so that accident chances can be eliminated. Dereck Dyna (President) and Rita de Raquette (Secretary) agreed on the practice that every time maintenance team should check the court so that none can get hurt during games and tournaments.	Dereck Dyna (President) Rita de Raquette (Secretary) Toni Tennis O'Court (Treasurer) Syd Slowisky Bobby Baldrick Freda Fault	Dereck Dyna (President) started first agenda point discussion.
3.2	Fund Raising for Juniors
3.2.1	Dereck Dyna (President) had mentioned that they particularly need to raise some funds for Griffith Junior Tournament. Otherwise, the junior player would have to pay for the tournament with their parents’ help. Therefore, Dereck Dyna (President) asked for ideas so that fund raising can be performed. Bobby Baldrick suggested for “Fun Night”. Junior player should participate in the event and this event can raise heaps of money. Freda Fault, Toni Tennis O'Court (Treasurer), and Syd Slowisky discussed about dress-up party for funny event. Dereck Dyna (President) asked for event date and Rita de Raquette (Secretary) proposed Saturday night so everyone can know about the event and they can prepare as well. Everyone agreed to the event and date as asked from president. Dereck Dyna (President) proposed for musical and catering in the event. Syd Slowisky took management of musical artists in event and Rita de Raquette (Secretary) took management of catering. Dereck Dyna (President) asked both of them to let Toni Tennis O'Court (Treasurer) know about the costing. Toni Tennis O'Court (Treasurer) asked to charge $25 per head as tickets so that fund raising can be done easily.	Dereck Dyna (President) Rita de Raquette (Secretary) Toni Tennis O'Court (Treasurer) Syd Slowisky Bobby Baldrick Freda Fault	Dereck Dyna (President) started second agenda point discussion.
3.3	Griffith Junior Tournament
3.3.1	Griffith Junior Tournament is to be held on last Sunday in next month. Therefore, players had to start their journey from the club at 6:30 AM in the morning. Syd Slowisky negated that kids can not start journey on a school day; night before the tournament can be better date to start journey. Bobby Baldrick declared that there should be some sort of barbeque and bonfire and accommodations in club premises so that kids can start their journey fresh in the morning. Dereck Dyna (President) agreed over the idea and asked Bobby Baldrick to take care of the accommodations in low cost night before the Griffith Junior Tournament for the kids. Bobby Baldrick agreed to arrange the accommodations for the players as well.	Dereck Dyna (President) Rita de Raquette (Secretary) Toni Tennis O'Court (Treasurer) Syd Slowisky Bobby Baldrick Freda Fault	Dereck Dyna (President) started third agenda point discussion.
3.4	Format of Competition
3.4.1	Dereck Dyna (President) declared that primary problem with the format of competition is that many members are participating in the tournament. Therefore, the tournament should be lengthy and some of the players are complaining about the game timings are late at night and sometimes the games are not finishing until midnight. He proposed that the number of game sets should be reduced from 4 to 3 and in this way, extra players can be accommodated and the tournament can be finished earlier. The game can be started earlier at 7 o’clock instead of 7:30 as arranged. Syd Slowisky told that at 7:30, kids have to rush for the game and they will be tired at starting. Therefore, more time should be given so that kids can get ready. Dereck Dyna (President) left the aspect of starting the tournament earlier and asked about agreeing over reducing number of sets in games. Everyone agreed and Dereck Dyna (President) asked Rita de Raquette (Secretary) to publish about the change in game set numbers in newsletter so that players can get the information sooner. Rita de Raquette (Secretary) agreed to publish change in tournament format in newsletter.	Dereck Dyna (President) Rita de Raquette (Secretary) Toni Tennis O'Court (Treasurer) Syd Slowisky	Dereck Dyna (President) started forth agenda point discussion.
	Meeting Closed at 8:30 PM.

Venue	Tennis Club Room, Jade Valley
Date	Friday 31 August XXXX
Time	4 PM

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