Divergence And Change In Project Management Discipline

1.

Create and save new base calendar and amend the project start date &

ð

hours worked, lunch and holidays to assigned team

2.

Public Holidays

ð

(see screenshots of source below)

3.  Add reasonable resource costings: External resources

o

(see screenshot of External Group in next row)

4.  Add reasonable resource costings: Top management resources (see

o

screenshot below)

Core reason to

According to a definition by Investopedia.com, “de-merger” is a business strategy in

shorten

which a single business is broken into components, either to operate on their own, to be

implementation

sold or to be dissolved

timeline and

costs: to

accommodate a

proposed

de-merger

occurring within

the organisation

Potential

ü

advantages of

SAP Best

Practices

installation

Sources:

Project employs

ü

the ASAP

methodology

functionality in the project

6.

Do not add graduate

o

students or outsource any

tasks. Do not amend

Milestones as they are not

tasks, do not add extra

resources to the project.

7.

DO NOT LEVEL PROJECT

8.

Project Duration was

o

planned in number of work

days and should remain the

same

Part #

Start Date

End Date

Total Costing

Part 1

9/26/11

12/24/12

S$6,156,920

Project tab>

Project

Information>

Statistics

For reference

only: Project

Statistics of the

original project plan

Original Project Plan Project Statistics

Part 1 Screenshots

File> Options>

Display

- Currency Symbol

= S$ (Sing Dollar)

- Decimal digits = 2

- Placement = S$1

- Currency = SGD

Project tab>

Change Working

Times

- New Project

Calendar created

- Public Holidays

added as

Exceptions for

years 2011 & 2012

Default Work

Weeks changed to

Cater for Group??

Working hours

10am to 6pm and

lunch break of half

an hour

Task tab> Resource Sheet view

- Hourly Rate assigned to each resource

- Grouping done for External resources and Top Management resources

- Base Calendar set to “Group??” Project Calendar

Resource

Leveling could

help to resolve

the over allocation

of

resources but

was not

performed as

stated in

Assignment

Descriptor “DO

NOT LEVEL

PROJECT”.

 No resource leveling is performed as stated in the assignment descriptor “do not level project”.

Part #

Start Date

End Date

Total Costing

Part 1

9/26/11

12/24/12

S$6,156,920

Part 2

9/26/11

11/14/12

S$4,717,920

Variance

Weeks Early (-28d)

Cost Reduction (23.37%)

Project tab>

Project

Information>

Statistics

Lecturer:

WBS Code

Task:  Production support and cutover planning

Task Notes

1.2.1

Determine cutover plan and production support plan

Added

WBS Code

Task:  End User Training and Documentation Strategy Definition

Task Notes

   Assess End User Training Needs and documentation

Added

   .

WBS Code

Task:  Gap analysis

Task Notes

2.4.4

Gap Analysis

Added

2.4.4.1

   Define Reports Requirements and interface requirements

2.4.4.2

   Define Interface Requirements and enhancement requirements

2.4.4.3

   Define Conversion Requirements and forms requirements

WBS Code

Task:  General Requirements Workshops

Task Notes

2.4.2

General Requirements Workshops

Added

2.4.2.1

   Determine Enterprise Standards, General Settings and Master data

WBS Code

Task

From (days)

To (days)

Reduction

1.4.2

End User Training and Documentation Strategy Definition

Fri 12/30/11

Wed 1/4/12

1.4.2.1

   Assess End User Training Needs and documentation

Fri 12/30/11

Tue 1/3/12

3 days

1.4.2.2

   Develop an End User Proposal

Fri 12/30/11

Wed 1/4/12

WBS Code

Task

From (days)

To (days)

Reduction

2.4.2

General Requirements Workshops

Thu 1/12/12

Mon 1/16/12

2.4.2.1

   Determine Enterprise Standards, General Settings and Master data

Thu 1/12/12

Mon 1/16/12

1 day

WBS Code

Task

From (days)

To (days)

Reduction

2.4.4

Gap Analysis

Mon 1/30/12

Mon 2/6/12

2.4.4.1

   Define Reports Requirements and interface requirements

Mon 1/30/12

Mon 2/6/12

2.4.4.2

   Define Interface Requirements and enhancement requirements

Mon 1/30/12

Mon 2/6/12

6 days

2.4.4.3

   Define Conversion Requirements and forms requirements

Mon 1/30/12

Mon 2/6/12

2.4.4.4

   Define Workflow Requirements

Mon 1/30/12

Mon 2/6/12

Part 2 Task Amendment Details: Cost-Reduction Tasks

WBS Code

Task

From (days)

To (days)

Reduction

1.1.4

Project Charter

Fri 10/7/11

Fri 10/14/11

(S$61080-S$52,840)=

S$8240

1.1.4.1

   Organize Workshop for Detailing Project Charter

Fri 10/7/11

Fri 10/14/11

1.1.4.2

   Define Project Mission Statement

Fri 10/7/11

Fri 10/14/11

1.1.4.3

   Define Project Goals and Objectives

Fri 10/7/11

Fri 10/14/11

1.1.4.2

   Define Project Scope

Fri 10/7/11

Fri 10/14/11

1.1.4.5

   Define Implementation Methodology

Fri 10/7/11

Fri 10/14/11

1.1.4.6

   Develop Organizational Change Strategy

Fri 10/7/11

Fri 10/14/11

1.1.4.7

   Create Initial Project Plans

Fri 10/7/11

Fri 10/14/11

1.1.4.8

   Define and Select Deliverables for the Project

Fri 10/7/11

Fri 10/14/11

1.1.4.9

   Review Project Charter with Technical Team

Fri 10/7/11

Fri 10/14/11

WBS Code

Task Name

From (days)

To (days)

Reduction

1.1.5

Project Organization

Fri 10/7/11

Tue 10/11/11

 (S$12,240

1.1.5.1

   Define Project Organization and Create Teams

Fri 10/7/11

Tue 10/11/11

-S$4080)

=S$8160

1.1.5.2

   Conduct Project Team Transition Meeting

Fri 10/7/11

Tue 10/11/11

WBS Code

Task

From (days)

To (days)

Reduction

3.3.3

End User Training and Documentation Content Development

Mon 4/23/12

Wed 5/9/12

3.3.3.1

   Create End User Training and Documentation Materials

Mon 4/23/12

Wed 5/9/12

3.3.3.2

   Review Content and Materials

Mon 4/23/12

Mon 5/7/12

(S$158,080-S$104,880)

3.3.3.3

   Create SAP Training Environment and Refresh Strategy

Mon 4/23/12

Mon 5/7/12

=S$53,200

3.3.3.4

   Conduct Pilot Test

Mon 4/23/12

Mon 5/7/12

WBS Code

Task

From (days)

To (days)

Reduction

3.5.1

Conversion Procedures

Thu 4/26/12

Tue 5/22/12

3.5.1.1

   Define Conversion Procedures

Thu 4/26/12

Tue 5/22/12

(S$293,600-S$264,240)

3.5.1.2

   Create Conversion Detailed Definition

Thu 4/26/12

Tue 5/22/12

=S$29,360

3.5.1.3

   Create Conversion Technical Specifications

Thu 4/26/12

Tue 5/22/12

3.5.1.4

   Create Conversion and Transfer Programs

Thu 4/26/12

Tue 5/22/12

3.5.1.5

   Complete Manual Conversion Procedures

Thu 4/26/12

Tue 5/22/12

3.5.1.6

   Test and Review Conversion Programs

Thu 4/26/12

Tue 5/22/12

WBS Code

Task

From (days)

To (days)

Reduction

3.5.3

Enhancements Development

Thu 4/26/12

Thu 6/7/12

3.5.3.1

   Create Enhancement Detailed Definition

Thu 4/26/12

Thu 6/7/12

(S$740,080-S$382800)

3.5.3.2

   Create Enhancement Technical Specifications

Thu 4/26/12

Thu 6/7/12

3.5.3.3

   Create Enhancement

Thu 4/26/12

Thu 6/7/12

=S$357,280

3.5.3.4

   Define Enhancement Test Procedure

Thu 4/26/12

Thu 6/7/12

3.5.3.5

   Test and Review Enhancement Programs

Thu 4/26/12

Thu 6/7/12

WBS Code

Task

From (days)

To (days)

Reduction

3.5.4

Reports Development

Thu 4/26/12

Thu 6/7/12

3.5.4.1

   Choose Report Development Tools

Thu 4/26/12

Thu 6/7/12

(S$588,800-S$384,000)

3.5.4.2

   Use Report Development Tools

Thu 4/26/12

Thu 6/7/12

3.5.4.3

   Create Report Detailed Definition

Thu 4/26/12

Thu 6/7/12

=S$204,800

3.5.4.4

   Create Report Technical Specifications

Thu 4/26/12

Thu 6/7/12

3.5.4.5

   Create Reports

Thu 4/26/12

Thu 6/7/12

3.5.4.6

   Define Report Test Procedure

Thu 4/26/12

Thu 6/7/12

3.5.4.7

   Test and Review Reports

Thu 4/26/12

Thu 6/7/12

WBS Code

Task

From (days)

To (days)

Reduction

3.5.5

Forms Development

Thu 4/26/12

Thu 5/24/12

S$667920-S$290400=S$377520

3.5.5.1

   Create Form Detailed Definition

Thu 4/26/12

Thu 5/24/12

3.5.5.2

   Create Form Technical Specifications

Thu 4/26/12

Thu 5/24/12

3.5.5.3

   Create Forms

Thu 4/26/12

Thu 5/24/12

3.5.5.4

   Define Test Procedures for Forms

Thu 4/26/12

Thu 5/24/12

3.5.5.5

   Test and Review Forms

Thu 4/26/12

Thu 5/24/12

Use MS Project

Timeline View to

easily track Start

and End date

regardless of the

views we are

working in

Use MS Project

Critical Path

view to help

identify critical

tasks for

Timeline

Amendment

Notes are added

to all changed

tasks with the

explanation for

change

   1. Changes in project charter

In the project charter section, the number of days in the project charter has been reduced as the project charter can be developed within 6 days with the help of project team members.

2. Project organization

The number of days in the project organization is reduced in order to complete the entire task within three days. It is identified that team creation as well as conduction of project team transition meeting can be conducted parallel.

3. End User Training and Documentation Strategy Definition

 It is identified that in this section, end user training as well as documentation are completed together in parallel in order to reduce the number of days. The changes in the end user training and documentation stage is reflected below:

4.  Gap Analysis

 In the gap analysis section, define reports as well as interface requirements are defined together in order to reduce the time. Similarly in order to reduce the duration of gap analysis phase both interface requirements as well as enhancement requirements are defined together.

5. End user training and documentation content development

In this phase, the number of days that is needed for completing each activity is reduced as SAP training materials as well as training environment can be created within 12 days.

6. Development and customization

In development and customization phase, the number of days that is needed to complete the phase is reduced as development and customization can be successfully completed within 40 days by completing various activities of this task simultaneously.

 7. Enhancement development, report development and Form development

In all the three phases, the number of days that is required for completing the activities is reduced for completing the task at lower cost as all the tasks are generally executed simultaneously.

In the Detail

Gantt view:

- Amended

Critical Tasks

that affected

the Timeline are

highlighted in

Pink

- Amended tasks

that affected

the Total Costs

without

affecting the

Timeline are

highlighted in

blue

Multiple tasks

can be selected

and amended

quickly using

“Information”

from Task tab