State whether the suggestion of using the previous event program and desktop research for the NAIDOC week events is an appropriate method of requirements gathering? Briefly explain your answer.
Requirements traceability
As multiple campuses will be involved in the project, the project board has requested requirements be tracked centrally. What document is used to track or ‘trace’ requirements throughout the project life cycle?
Requirements prioritization process
The project board are concerned they may have competing requirements from a number of stakeholders. To manage this they would like to define a requirement prioritisation process that can be shared with all stakeholders prior to requirements gathering and want to use the MoSCoW technique for this purpose. List the four components of the MoSCoW technique
Project Description and Background
|
Project Description 1.1 Project Description and Background The paper mainly reflects on the SET indigenisation Committee that is mainly interested in project that will help in providing proper opportunities for respectful as well as culturally appropriate collaboration as well as engagement within Torres and Aboriginal Strait Islander people. The project will also help in improving awareness among the CQU staffs as well as students about the various indigenous Australian culture. The committee of SET wants to host event named “CQUniversity NAIDOC week Celebrations” for enhancing awareness about the Aboriginal and Torres Islander people by developing proper facility of engagement for employees as well as students of the university of CQU. The event was mainly hosted in number of CQ university campuses inclusive of Rockhampton, Brisbane, Sydney, Perth as well as Melbourne. 1.2 Justification
|
2.1 Key Stakeholder List
|
Stakeholder |
Category (i.e. Sponsor / Supplier / User) |
Description of Interest |
Description of Influence |
|
|
1 |
ALB business consultancy |
Sponsor |
The sponsor mainly engages in assuring that the entire planned event will be on track and it will be helpful in fulfilling the roles as well as responsibilities of the university to bring awareness within the people who are associated with the University. |
They mainly helps in providing proper fund for the project and are also responsible of providing proper facility of training in order to resolve the project in context to training. |
|
2 |
Lindy Tagai |
Team co-ordinator |
The team coordinator mainly arranges the works of the team effectively so that the team workers can work properly for finishing the project (Clifford et al., 2015). |
The team coordinator provides proper direction to the project team members for finishing their work within the expected budget as well as time. |
|
3 |
SET indigenous committee |
Project co-ordinator |
The project co-coordinator is mainly interested in managing as well as coordinating the event within the expected timeframe. |
It is found that proper-coordination within the staffs of the project generally helps the staffs to properly involve within the project by gathering information about the Torres Islander as well as Aboriginals people (Fleming & Koppelman, 2016). |
|
4 |
Ethan Watson |
Program organizer |
The program organizer is interested in organizing the event of NAIDOC week celebration for the CQU university |
It is identified that due to their interest in organizing the event for creating awareness as well as understanding among the people about Aboriginal and Torres Islander people. |
|
5 |
NAIDOC committee |
Suppliers |
The NAIDOC committee is mainly interested in connecting the staffs and students of the university with the Indigenous people. |
They are generally responsible of arranging the event of CQUniversity NAIDOC week celebrations for arising awareness as well as understanding among the people bout Torres Strait Islander and Aboriginals people (Jeffery et al., 2014). |
|
6 |
Bambam Tagai |
Cultural faculty |
Their main interest is to give proper knowledge as well as interest about the Australian indigenous culture and perspective (Lowe, 2015). |
Due to their interest in providing knowledge through arrangement of the event helps in influencing both staffs as well as students to attend the event. |
2.2 Stakeholders Engagement Assessment Matrix (3 marks)
C: Current engagement
D: Desired engagement
|
Stakeholder |
Unaware |
Resistant |
Neutral |
Supportive |
Leading |
|
1. Team coordinator |
C |
D |
|||
|
2. Project Sponsor |
C |
D |
|||
|
3. Project co-ordinator |
C |
D |
|||
|
4.Program organizer |
C |
D |
|||
|
5.Project supplier |
C |
D |
|||
|
6. Cultural faculty |
C,D |
It is identified that the table that is provided above illustrates the current and desired engagement of the project stakeholders. The team coordinator is the person whose current role is unaware but the desired role is to support the project but engaging within it. Similarly, the current engagement of the sponsor is neutral however the desired engagement is to provide proper support to the project by providing funds that are required for making the project successful. Both the project co-ordinator as well as program organizer present engagement within the project is unaware however their desired engagement in the project is supportive so that they work effectively for making the project successful. The cultural faculty is engaged as leader within the project and as per the desired engagement they work as a leader for executing the project within the expected time and budget.
|
Communication method |
PULL or PUSH |
Justification |
|
Meeting |
PULL |
The meeting is mainly arranged so that the project managers can be able to insist both the students as well as employees of the university to engage in the NAIDOC week celebration in the CQ university (Mir & Pinnington, 2014). |
|
|
PUSH |
The project organizer mainly orders the project team members to finish the entire event organization within the provided deadline by utilizing the budget that is approved. |
|
Presentation |
PULL |
The project organizer mainly arranges a video conference with the employees of the organization so that they can be capable of reflecting the significance of the students among the employees so that they can be able get interested for involving within the event (Ridani et al., 2015). |
|
Video conference |
PULL |
The program co-ordinator motivates the project team members so that they can be capable of working effectively within the project. |
It is identified that is not suitable to have one stakeholders who holds the entire responsibility of all the campuses on which the college is situated. It is because that it is not possible for one single person to review all the campuses of the university at a specific time. Therefore, it is essential to have different owner for various campus of the university so that the stakeholder can be able to spent proper time on analyzing as well as gathering data and information about the campus appropriately by spending proper amount of time (Riol & Thuillier, 2015). Hence it is identified that one single stakeholder is appointed for one specific campus of the university.
Acknowledgement of country is mainly found as the most suitable style of statement for the campus leaders instead of “Welcome to country” because welcoming to country is not proper statement for the people who belongs outside the country and came for studying in the University of CQU. The foreigners just wants to acknowledge only by the name of their country. Therefore, as the event comprises of people of both outside as well as from inside the country therefore it will be proper to utilize acknowledge of country as the style of statement (Rose, 2013).
It is found that it is not appropriate method of gathering requirement because both the project varies in context to needs as well as requirements. Thus, it is very much necessary to properly analyze the requirements of the entire project effectively in order to analyze the event successfully (Svejvig & Andersen, 2015). It is quite important for the project designer to change the entire idea of the event according to the requirements of the project as if same activities are used in both the projects then chances of creating problem arises.
Justification
It is identified that central resource log database is mainly used for tracking or tracing the requirements within the entire project life cycle.
Requirement prioritization is a technique that is used for dealing the relative significance as well as urgency of numerous requirements in order to cope with the different types of project resources. It is very much essential to communicate properly with the project stakeholders because stakeholders of the project plays an important role in classifying the requirement of the project (Truong, Paradies & Priest, 2014).
MoSCoW technique is mainly considered as one of the technique of prioritization that is mainly utilized for reaching on the understanding with the different project stakeholders. The various types of MoSCoW technique are provided below:
· Must have: This training is helpful in delivering proper information that is related with the indigenous people.
· Should have: The CQUniversity NAIDOC celebration should create the platform for both employees and staffs of the CQU to interact properly with the indigenous people.
· Could have: The SET indigenous committee could have allowed both staffs as well as students within the CQU University for interacting with the indigenous people.
- Won’t have:The week celebration won’t include practical training session.
The scope of the project mainly include:
- Development of NADOIC week celebration within CQU University
- To engage both staffs and employees within the week celebration
- To finish the project within 50 days by utilizing budget of around $37,24
|
Involving staffs and students of CQU |
|
|
WBS ID |
1.1 |
|
Description of work |
The staffs as well as students of CQU university to get involved within the NAIDOC week celebration. |
|
Cost Estimate |
$1960 |
|
Start and Finish Dates |
Mon30-4-18 to Fri 08-05-18 |
| <>
Making arrangement for the program |
|
|
WBS ID |
1.2 |
|
Description of work |
Proper arrangement for the program for enhancing awareness about the Aboriginal and Torres Strait Islander Peoples. |
|
Cost Estimate |
$5,720 |
|
Start and Finish Dates |
Wed 09-05-18 to Fri 18-05-18 |
|
Program for indigenous culture |
|
|
WBS ID |
2.1 |
|
Description of work |
Development of program for indigenous culture in order to celebrate NAIDOC week celebrations. |
|
Cost Estimate |
$5,760 |
|
Start and Finish Dates |
Mon 21-05-18 to Wed 30-05-18 |
|
Creating proper content for cultural awareness |
|
|
WBS ID |
2.2 |
|
Description of work |
Proper content is developed in order to enhance cultural awareness of Torres Strait Islander and Aboriginal perspective by making proper opportunities for the students of CQU university. |
|
Cost Estimate |
$5,800 |
|
Start and Finish Dates |
Thu 31-05-18 to Fri 08-06-18 |
|
Training |
|
|
WBS ID |
3.1 |
|
Description of work |
Proper facility is given to the people to the people so that they can be able to work well. |
|
Cost Estimate |
$6,440 |
|
Start and Finish Dates |
Mon 11-06-18 to wed 20-06-18 |
|
Development of proper knowledge on indigenous culture |
|
|
WBS ID |
3.2 |
|
Description of work |
Proper knowledge about the culture of indigenous people is generally developed |
|
Cost Estimate |
$11,560 |
|
Start and Finish Dates |
Thu 21-06-18 to Fri 06-07-18 |
Involving staffs and students of CQU
|
Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
|
1.1.1 |
Gathering information about the indigenous culture |
Mon 30-04-18 |
Wed 02-05-18 |
3 days |
|
1.1.2 |
Announcement about indigenous culture |
Thu 03-05-18 |
Fri 04-05-18 |
2 days |
|
1.1.3 |
Insisting staffs and students for the program |
Mon 07-05-18 |
Tue 08-05-18 |
2 days |
|
Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
|
1.2.1 |
Program development |
Wed 09-05-18 |
Fri 11-05-18 |
3 days |
|
1.2.2 |
Method identification for cultural awareness |
Mon 14-05-18 |
Tue 15-05-18 |
2 days |
|
1.2.3 |
Conducting program of cultural awareness |
Wed 16-05-18 |
Fri 18-05-18 |
3 days |
|
Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
|
2.1.1 |
Development of groups |
Mon 21-05-18 |
Tue 22-05-18 |
2 days |
|
2.1.2 |
Providing proper details about the program |
Wed 23-05-18 |
Fri 25-05-18 |
3 days |
|
2.1.3 |
Reflecting significance of cultural content |
Mon 28-05-18 |
Wed 30-05-18 |
3 days |
|
Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
|
2.2.1 |
Dividing people into number of teams |
Thu 31-05-18 |
Fri 01-06-18 |
2 days |
|
2.2.2 |
Utilizing different methods of communication |
Mon 04-06-18 |
Wed 06-06-18 |
3 days |
|
2.2.3 |
Updating information about cultural diversity |
Thu 07-06-18 |
Fri 08-06-18 |
2 days |
|
Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
|
3.1.1 |
Development of groups |
Mon 11-06-18 |
Mon 11-06-18 |
1 day |
|
3.1.2 |
Giving proper study materials |
Tue 12-06-18 |
Fri 15-06-18 |
4 days |
|
3.1.3 |
Making proper arrangement of seminars |
Mon 18-06-18 |
Wed 20-06-18 |
3 days |
|
Activity |
Description of work |
Start Date |
End Date |
Duration (days) |
|
3.2.1 |
Development of team |
Thu 21-06-18 |
Fri 22-06-18 |
2 days |
|
3.2.2 |
Assigning proper study rooms |
Mon 25-06-18 |
Fri 29-06-18 |
5 days |
|
3.2.3 |
Providing proper details about culture |
Mon 02-07-18 |
Fri 06-07-18 |
5 days |
|
Weeks |
|||||||||||
|
WBS id |
Activity name |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
|
1.1.1 |
Gathering information about the indigenous culture |
$840 |
|||||||||
|
1.1.2 |
Announcement about indigenous culture |
$560 |
|||||||||
|
1.1.3 |
Insisting staffs and students for the program |
$560 |
|||||||||
|
1.2.1 |
Program development |
$1560 |
|||||||||
|
1.2.2 |
Method identification for cultural awareness |
$1520 |
|||||||||
|
1.2.3 |
Conducting program of cultural awareness |
$2640 |
|||||||||
|
2.1.1 |
Development of groups |
$1680 |
|||||||||
|
2.1.2 |
Providing proper details about the program |
$2400 |
|||||||||
|
2.1.3 |
Reflecting significance of cultural content |
$1680 |
|||||||||
|
2.2.1 |
Dividing people into number of teams |
$1760 |
|||||||||
|
2.2.2 |
Utilizing different methods of communication |
$2520 |
|||||||||
|
2.2.3 |
Updating information about cultural diversity |
$1520 |
|||||||||
|
3.1.1 |
Development of groups |
$560 |
|||||||||
|
3.1.2 |
Giving proper study materials |
$3360 |
|||||||||
|
3.1.3 |
Making proper arrangement of seminars |
$2520 |
|||||||||
|
3.2.1 |
Development of team |
$1760 |
|||||||||
|
3.2.2 |
Assigning proper study rooms |
$4200 |
|||||||||
|
3.2.3 |
Providing proper details about culture |
$5600 |
|||||||||
|
Total weekly cost |
$1400 |
$2120 |
$4160 |
$4080 |
$3440 |
$4040 |
$3920 |
$4280 |
$4200 |
$5600 |
|
|
Cumulative cost |
$1400 |
$3520 |
$7680 |
$11760 |
$15200 |
$19240 |
$23160 |
$27440 |
$31640 |
$37240 |
|
Risk Register
|
Name |
Description |
Likelihood |
Impact |
Response type |
Mitigation strategy |
|
Threat |
Improper knowledge |
High |
High |
Mitigate |
For resolving the issue it is quite necessary to insist people to engage within the event of NAIDOC week celebration so that they can be able to get proper knowledge as well as understanding about the Australian culture. |
|
Threat |
Racism |
Medium |
Medium |
Avoid |
This type of problem can be properly avoided by implementing significant rules as well as regulations. |
|
Opportunity |
Problem in tracking project on a weekly basis. |
High |
High |
Resolve |
Proper tracking must be done on weekly basis in order to ensure that the project will be successfully finished within the expected time and budget. |
|
Tolerance |
Specific Tolerance allowed |
|
Tolerance specified for time |
50 days is provided as tolerance for completing the project. |
|
Tolerance specified for cost |
Budget of around $37,240 is provided as tolerance to the project. |
|
Previous lessons learned |
Proposed activity to address (in current project) |
Work package which activity will be added |
|
Lesson Previously there have been problems with attendance of students and staff at campus events. Attendance was low when students and staff perceived that the event did not relate to them or they had little interest in the event theme. |
The program was mainly arranged in a way that the employees as well as students of the university will get interest for engaging within the event that is mainly arranged in order to celebrate NAIDOC week celebration |
The activities which are generally included are provided below: Ø Development of groups Ø Giving proper study materials Ø Arranging seminars |
The undersigned acknowledge that they have reviewed the <Project Name> Assessment Task 2 and agree with the information presented within this document.
|
Signature: |
Date: |
||
|
Print Name: |
|||
|
Title: |
|||
|
Organisation: |
[Consider who would have the authority to approve the start of this project?] |
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