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State whether the suggestion of using the previous event program and desktop research for the NAIDOC week events is an appropriate method of requirements gathering? Briefly explain your answer.

Requirements traceability

As multiple campuses will be involved in the project, the project board has requested requirements be tracked centrally. What document is used to track or ‘trace’ requirements throughout the project life cycle?

Requirements prioritization process

The project board are concerned they may have competing requirements from a number of stakeholders. To manage this they would like to define a requirement prioritisation process that can be shared with all stakeholders prior to requirements gathering and want to use the MoSCoW technique for this purpose. List the four components of the MoSCoW technique

Project Description and Background

Project Description

1.1 Project Description and Background

The paper mainly reflects on the SET indigenisation Committee that is mainly interested in project that will help in providing proper opportunities for respectful as well as culturally appropriate collaboration as well as engagement within Torres and Aboriginal Strait Islander people. The project will also help in improving awareness among the CQU staffs as well as students about the various indigenous Australian culture.

The committee of SET wants to host event named “CQUniversity NAIDOC week Celebrations” for enhancing awareness about the Aboriginal and Torres Islander people by developing proper facility of engagement for employees as well as students of the university of CQU. The event was mainly hosted in number of CQ university campuses inclusive of Rockhampton, Brisbane, Sydney, Perth as well as Melbourne.

1.2 Justification

Output

Outcome

Benefits

 To enhance the awareness about the Torres Islander as well as Aboriginal people by giving the proper chance to engage as well as collaborate with them to the employees as well as to the students of the CQU university.

 The event “CQUniversity NAIDOC week Celebration” was hosted for mainly improving the awareness with the people of CQU university inclusive of staffs and students about the understanding about the indigenous culture and perspectives in context to Australia (Christopher et al., 2014).

The event is quite helpful as well as beneficial in providing proper recognition about the indigenous culture among the people who are associated with the CQU university inclusive of staffs as well as students. Depending on the community, there are number of people who are very much interested in engaging as well as celebrating on NAIDOC week celebrations.

 

2.1 Key Stakeholder List

Stakeholder

Category

(i.e. Sponsor / Supplier / User)

Description of Interest

Description of Influence

1

 ALB business consultancy

Sponsor

 The sponsor mainly engages in assuring that the entire planned event will be on track and it will be helpful in fulfilling the roles as well as responsibilities of the university to bring awareness within the people who are associated with the University.

 They mainly helps in providing proper fund for the project and are also responsible of providing proper facility of training in order to resolve the project in context to training.

2

Lindy Tagai

Team co-ordinator

 The team coordinator mainly arranges the works of the team effectively so that the team workers can work properly for finishing the project (Clifford et al., 2015).

 The team coordinator provides proper direction to the project team members for finishing their work within the expected budget as well as time.

3

SET indigenous committee

Project co-ordinator

 The project co-coordinator is mainly interested in managing as well as coordinating the event within the expected timeframe.

 It is found that proper-coordination within the staffs of the project generally helps the staffs to properly involve within the project by gathering information about the Torres Islander as well as Aboriginals people (Fleming & Koppelman, 2016).

4

Ethan Watson

Program organizer

 The program organizer is  interested in organizing the event of NAIDOC week celebration for the CQU university

 It is identified that due to their interest in organizing the event for creating awareness as well as understanding among the people about Aboriginal and Torres Islander people.

5

 NAIDOC committee

Suppliers

 The NAIDOC committee is mainly interested in connecting the staffs and students of the university with the Indigenous people.

 They are generally responsible of arranging the event of CQUniversity NAIDOC week celebrations for arising awareness as well as understanding among the people bout Torres Strait Islander and Aboriginals people (Jeffery et al., 2014).

6

Bambam Tagai

Cultural faculty

 Their main interest is to give proper knowledge as well as interest about the Australian indigenous culture and perspective (Lowe, 2015).

 Due to their interest in providing knowledge through arrangement of the event helps in influencing both staffs as well as students to attend the event.

2.2 Stakeholders Engagement Assessment Matrix (3 marks)

 C: Current engagement

D: Desired engagement

Stakeholder

Unaware

Resistant

Neutral

Supportive

Leading

1. Team coordinator

 C

D

2.  Project Sponsor

C

D

3. Project co-ordinator

C

D

4.Program organizer

C

D

5.Project supplier

C

 D

6. Cultural faculty

C,D

It is identified that the table that is provided above illustrates the current and desired engagement of the project stakeholders.  The team coordinator is the person whose current role is unaware but the desired role is to support the project but engaging within it. Similarly, the current engagement of the sponsor is neutral however the desired engagement is to provide proper support to the project by providing funds that are required for making the project successful. Both the project co-ordinator as well as program organizer present engagement within the project is unaware however their desired engagement in the project is supportive so that they work effectively for making the project successful. The cultural faculty is engaged as leader within the project and as per the desired engagement they work as a leader for executing the project within the expected time and budget.

Communication method

PULL or PUSH

Justification

 Meeting

PULL

 The meeting is mainly arranged so that the project managers can be able to insist both the students as well as employees of the university to engage in the NAIDOC week celebration in the CQ university (Mir & Pinnington, 2014).

Email

PUSH

 The project organizer mainly orders the project team members to finish the entire event organization within the provided deadline by utilizing the budget that is approved.

Presentation

 PULL

 The project organizer mainly arranges a video conference with the employees of the organization so that they can be capable of reflecting the significance of the students among the employees so that they can be able get interested for involving within the event (Ridani et al., 2015).

Video conference

PULL

 The program co-ordinator motivates the project team members so that they can be capable of working effectively within the project.

It is identified that is not suitable to have one stakeholders who holds the entire responsibility of all the campuses on which the college is situated. It is because that it is not possible for one single person to review all the campuses of the university at a specific time. Therefore, it is essential to have different owner for various campus of the university so that the stakeholder can be able to spent proper time on analyzing as well as gathering data and information about the campus appropriately by spending proper amount of time (Riol & Thuillier, 2015). Hence it is identified that one single stakeholder is appointed for one specific campus of the university.

Acknowledgement of country is mainly found as the most suitable style of statement for the campus leaders instead of “Welcome to country” because welcoming to country is not proper statement for the people who belongs outside the country and came for studying in the University of CQU. The foreigners just wants to acknowledge only by the name of their country. Therefore, as the event comprises of people of both outside as well as from inside the country therefore it will be proper to utilize acknowledge of country as the style of statement (Rose, 2013).

It is found that it is not appropriate method of gathering requirement because both the project varies in context to needs as well as requirements. Thus, it is very much necessary to properly analyze the requirements of the entire project effectively in order to analyze the event successfully (Svejvig & Andersen, 2015).  It is quite important for the project designer to change the entire idea of the event according to the requirements of the project as if same activities are used in both the projects then chances of creating problem arises.

Justification

It is identified that central resource log database is mainly used for tracking or tracing the requirements within the entire project life cycle.

Requirement prioritization is a technique that is used for dealing the relative significance as well as urgency of numerous requirements in order to cope with the different types of project resources. It is very much essential to communicate properly with the project stakeholders because stakeholders of the project plays an important role in classifying the requirement of the project (Truong, Paradies & Priest, 2014).

MoSCoW technique is mainly considered as one of the technique of prioritization that is mainly utilized for reaching on the understanding with the different project stakeholders. The various types of MoSCoW technique are provided below:

· Must have: This training is helpful in delivering proper information that is related with the indigenous people.

· Should have: The CQUniversity NAIDOC celebration should create the platform for both employees and staffs of the CQU to interact properly with the indigenous people.

· Could have: The SET indigenous committee could have allowed both staffs as well as students within the CQU University for interacting with the indigenous people.

  • Won’t have:The week celebration won’t include practical training session.

 The scope of the project mainly include:

  • Development of NADOIC week celebration within CQU University
  • To engage both staffs and employees within the week celebration
  • To finish the project within 50 days by utilizing budget of around $37,24

Involving staffs and students of CQU

WBS ID

 1.1

Description of work

 The staffs as well as students of CQU university to get involved within the NAIDOC week celebration.

Cost Estimate

$1960

Start and Finish Dates

  Mon30-4-18 to Fri 08-05-18

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Making arrangement for the program

WBS ID

1.2

Description of work

 Proper arrangement for the program for enhancing awareness about the Aboriginal and Torres Strait Islander Peoples.

Cost Estimate

$5,720

Start and Finish Dates

 Wed 09-05-18 to Fri 18-05-18

Program for indigenous culture

WBS ID

2.1

Description of work

 Development of program for indigenous culture in order to celebrate NAIDOC week celebrations.

Cost Estimate

 $5,760

Start and Finish Dates

Mon 21-05-18 to Wed 30-05-18

Creating proper content for cultural awareness

WBS ID

2.2

Description of work

 Proper content is developed in order to enhance cultural awareness of Torres Strait Islander and Aboriginal perspective by making proper opportunities for the students of CQU university.

Cost Estimate

$5,800

Start and Finish Dates

 Thu 31-05-18 to Fri 08-06-18

Training

WBS ID

3.1

Description of work

 Proper facility is given to the people to the people so that they can be able to work well.

Cost Estimate

$6,440

Start and Finish Dates

 Mon 11-06-18 to wed 20-06-18

Development of proper knowledge on indigenous culture

WBS ID

3.2

Description of work

 Proper knowledge about the culture of indigenous people is generally developed

Cost Estimate

$11,560

Start and Finish Dates

Thu 21-06-18 to Fri 06-07-18

Involving staffs and students of CQU

Activity

Description of work

Start Date

End Date

Duration

(days)

1.1.1

Gathering information about the indigenous culture

Mon 30-04-18

Wed 02-05-18

3 days

1.1.2

Announcement about indigenous culture

Thu 03-05-18

Fri 04-05-18

2 days

1.1.3

Insisting staffs and students for the program

Mon 07-05-18

Tue 08-05-18

2 days

 

Activity

Description of work

Start Date

End Date

Duration

(days)

1.2.1

Program development

Wed 09-05-18

Fri 11-05-18

3 days

1.2.2

Method identification for cultural awareness

Mon 14-05-18

Tue 15-05-18

2 days

1.2.3

Conducting program of cultural awareness

Wed 16-05-18

Fri 18-05-18

3 days

Activity

Description of work

Start Date

End Date

Duration

(days)

2.1.1

Development of groups

Mon 21-05-18

Tue 22-05-18

2 days

2.1.2

Providing proper details about the program

Wed 23-05-18

Fri 25-05-18

3 days

2.1.3

Reflecting significance of cultural content

Mon 28-05-18

Wed 30-05-18

3 days

Activity

Description of work

Start Date

End Date

Duration

(days)

2.2.1

Dividing people into number of teams

Thu 31-05-18

Fri 01-06-18

2 days

2.2.2

Utilizing different methods of communication

Mon 04-06-18

Wed 06-06-18

3 days

2.2.3

Updating information about cultural diversity

Thu 07-06-18

Fri 08-06-18

2 days

Activity

Description of work

Start Date

End Date

Duration

(days)

3.1.1

Development of groups

Mon 11-06-18

Mon 11-06-18

1 day

3.1.2

Giving proper study materials

Tue 12-06-18

Fri 15-06-18

4 days

3.1.3

Making proper arrangement of seminars

Mon 18-06-18

Wed 20-06-18

3 days

Activity

Description of work

Start Date

End Date

Duration

(days)

3.2.1

Development of team

Thu 21-06-18

Fri 22-06-18

2 days

3.2.2

Assigning proper study rooms

Mon 25-06-18

Fri 29-06-18

5 days

3.2.3

Providing proper details about culture

Mon 02-07-18

Fri 06-07-18

5 days

Weeks

WBS id

Activity name

1

2

3

4

5

6

7

8

9

10

1.1.1

Gathering information about the indigenous culture

$840

1.1.2

Announcement about indigenous culture

$560

1.1.3

Insisting staffs and students for the program

$560

1.2.1

Program development

$1560

1.2.2

Method identification for cultural awareness

$1520

1.2.3

Conducting program of cultural awareness

$2640

2.1.1

Development of groups

$1680

2.1.2

Providing proper details about the program

$2400

2.1.3

Reflecting significance of cultural content

$1680

2.2.1

Dividing people into number of teams

$1760

2.2.2

Utilizing different methods of communication

$2520

2.2.3

Updating information about cultural diversity

$1520

3.1.1

Development of groups

$560

3.1.2

Giving proper study materials

$3360

3.1.3

Making proper arrangement of seminars

$2520

3.2.1

Development of team

$1760

3.2.2

Assigning proper study rooms

$4200

3.2.3

Providing proper details about culture

$5600

Total weekly cost

$1400

$2120

$4160

$4080

$3440

$4040

$3920

$4280

$4200

$5600

Cumulative cost

$1400

$3520

$7680

$11760

$15200

$19240

$23160

$27440

$31640

$37240

Risk Register

Name

Description  

Likelihood

Impact   

Response type

Mitigation strategy

Threat

  Improper knowledge

High

High

Mitigate

For resolving the issue it is quite necessary to insist people to engage within the event of NAIDOC week celebration so that they can be able to get proper knowledge as well as understanding about the Australian culture.

Threat

Racism

Medium

Medium

Avoid

 This type of problem can be properly avoided by implementing significant rules as well as regulations.

Opportunity

Problem in tracking project on a weekly basis.

 High

High

Resolve

 Proper tracking must be done on weekly basis in order to ensure that the project will be successfully finished within the expected time and budget.

 

Tolerance

Specific Tolerance allowed  

Tolerance specified for time

 50 days is provided as tolerance for completing the project.

Tolerance specified for cost

 Budget of around $37,240 is provided as tolerance to the project.

Previous lessons learned

Proposed activity to address  

(in current project)  

Work package which activity will be added

Lesson

Previously there have been problems with attendance of students and staff at campus events. Attendance was low when students and staff perceived that the event did not relate to them or they had little interest in the event theme.

 The program was mainly arranged in a way that the employees as well as students of the university will get interest for engaging within the event that is mainly arranged in order to celebrate NAIDOC week celebration

 The activities which are generally included are provided below:

Ø Development of groups

Ø Giving proper study materials

Ø Arranging seminars

The undersigned acknowledge that they have reviewed the <Project Name> Assessment Task 2 and agree with the information presented within this document.

Signature:

Date:

Print Name:

Title:

Organisation:

[Consider who would have the authority to approve the start of this project?]

 

References

Christopher, J. C., Wendt, D. C., Marecek, J., & Goodman, D. M. (2014). Critical cultural awareness: Contributions to a globalizing psychology. American Psychologist, 69(7), 645.

Cicmil, S., Cooke-Davies, T., Crawford, L., & Richardson, K. (2017, April). Exploring the complexity of projects: Implications of complexity theory for project management practice. Project Management Institute.

Clifford, A., McCalman, J., Bainbridge, R., & Tsey, K. (2015). Interventions to improve cultural competency in health care for Indigenous peoples of Australia, New Zealand, Canada and the USA: a systematic review. International Journal for Quality in Health Care, 27(2), 89-98.

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Jeffery, C. A., Mitchell, M. L., Henderson, A., Lenthall, S., Knight, S., Glover, P., ... & Groves, M. (2014). The value of best-practice guidelines for OSCEs in a postgraduate program in an Australian remote area setting. Rural and remote health, 14(3), 2469-1.

Lowe, S. C. (2015). Teaching indigenous students: Cultural awareness and classroom strategies for improving learning outcomes [Book Review]. Australian Aboriginal Studies, (2), 79.

Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

Nasir, B. F., Black, E., Ranmuthugala, G., Nicholson, G. C., Hides, L., Toombs, M., ... & Kisely, S. (2016). The need for a culturally-tailored gatekeeper training intervention program in preventing suicide among Indigenous peoples: a systematic review. BMC psychiatry, 16(1), 357.

Ridani, R., Shand, F. L., Christensen, H., McKay, K., Tighe, J., Burns, J., & Hunter, E. (2015). Suicide prevention in Australian Aboriginal communities: a review of past and present programs. Suicide and life-threatening behavior, 45(1), 111-140.

Riol, H., & Thuillier, D. (2015). Project management for academic research projects: balancing structure and flexibility. International Journal of Project Organisation and Management, 7(3), 251-269.

Rose, K. H. (2013). A Guide to the Project Management Body of Knowledge (PMBOK® Guide)—Fifth Edition. Project management journal, 44(3).

Smylie, J., Kirst, M., McShane, K., Firestone, M., Wolfe, S., & O'Campo, P. (2016). Understanding the role of Indigenous community participation in Indigenous prenatal and infant-toddler health promotion programs in Canada: A realist review. Social Science & Medicine, 150, 128-143.

Snyder, C. S. (2014). A Guide to the Project Management Body of Knowledge: PMBOK (®) Guide. Project Management Institute.

Svejvig, P., & Andersen, P. (2015). Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.

Todorovi?, M. L., Petrovi?, D. ?., Mihi?, M. M., Obradovi?, V. L., & Bushuyev, S. D. (2015). Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), 772-783.

Truong, M., Paradies, Y., & Priest, N. (2014). Interventions to improve cultural competency in healthcare: a systematic review of reviews. BMC health services research, 14(1), 99.

Verzuh, E. (2015). The fast forward MBA in project management. John Wiley & Sons.

Walker, R., Schultz, C., & Sonn, C. (2014). Cultural competence–Transforming policy, services, programs and practice. Working together: Aboriginal and Torres Strait Islander mental health and wellbeing principles and practice, 195-220.

West, R., Usher, K., Foster, K., & Stewart, L. (2014). Academic staff perceptions of factors underlying program completion by Australian Indigenous nursing students. The Qualitative Report, 19(12), 1.

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My Assignment Help. (2020). Methods Of Requirements Gathering And Stakeholder Engagement For CQUniversity NAIDOC Week Celebrations Project. Retrieved from https://myassignmenthelp.com/free-samples/ppmp20008-initiating-and-planning-projects-3.

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My Assignment Help. Methods Of Requirements Gathering And Stakeholder Engagement For CQUniversity NAIDOC Week Celebrations Project [Internet]. My Assignment Help. 2020 [cited 14 July 2024]. Available from: https://myassignmenthelp.com/free-samples/ppmp20008-initiating-and-planning-projects-3.

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