Meeting Arrangements For BizOps - April 24, 2018

Logistical Details

Question:

Discuss about the Business Education Publishers Limited Theory.

The arrangements required for this meeting relates to accommodation and catering. The attendees from outside Sydney will be provided with accommodation the night before the meeting. This will enable them to prepare well for the meeting the next day. Again, we aim at providing a wheelchair in the meeting for attendees with physical disabilities such as Katherine Montego who was involved in a bicycle accident. Kosher meal will be provided for Saul Rickman. In case some members will not be able to attend the meeting, their representatives will be provided with accommodation and meals management.

The meeting is scheduled to be on 24^rd April, 2018. Therefore, the notice for the meeting must be prepared and sent to members 14 days be the meeting. Therefore, the date for sending notice for the meeting should be on 10^th April, 2018. The notice will be sent through postal address recorded for each attendee. Again, we will email the notices as per the recorded email addresses of attendees. On the same day, the agenda will be sent via similar channels.

All the documentation must be submitted before the meeting. That is, before each meeting, all regions are required to submit any items that need to be discussed in the meeting. Therefore, all documentation should be submitted not later than 23^rd April, 2018.

All tasks regarding the meeting should be completed before the meeting. All additional items should be attached together with the agenda before the meeting. This should be on 23^rd April, 2018.

All members are expected to be active throughout the meeting. However, the chairman is required to monitor and control the meeting. The secretary is required to read minutes of previous meeting to all attendees. Then, the secretary will record the minutes of the meeting as it progresses. Other attendees are expected to contribute to the agenda so as to deliberate issues the board meeting.

This will begin with meeting preparation. The chairperson will allocate duties to members. This should be done when the venue for the meeting is clear and prepared. After allocating duties to the members, the next procedure is the agenda. The agenda need to set in a logical manner so as to facilitate flow of events (Dann & Dann, 2007). Sequential numbering system should be applied in the agenda. Papers for the agenda need to be circulated so as to ensure all attendees obtain a copy of the agenda. This should include the minute of the previous meeting. Again, it is important to include forms of decisions as part of the procedure for the meeting. Lastly, prepare a document format for all meeting documentation management.

Please confirm your attendance or otherwise by emailing your information on [email protected] or by telephoning her on (02) 4555664. An informal Breakfast refreshment and lunch will be provided through the meeting, so please state whether you will be staying for lunch.

If you require any travel or accommodation arrangements, catering services or any other form of requirement, we will be happy to make these for you.

Attendees

The minutes of the previous meeting, draft agenda, chairman’s report, financial report and occupational health and safety report are attached. If you like to make any amendments or additions to the agenda, please advise us by COB on Friday 7 August or by email or telephone.

All the attendee need to be advised on matters relating to the meeting. This process can take place before the meeting start. They can as well be advised during the meeting so that the secretary can include the details in the minutes of the meeting.

The main purpose of organizing this meeting is to discuss BizOps’s competitor Ultra Systems. This should be done by sales and marketing departments of BizOps executive.

1. Bob Woodard, Chairperson (resides in Sydney)
2. Gallian Collins, Deputy Chairperson
3. Salvio Davila (resides in Sydney)
4. Janice Bennett
5. Saul Rickman (resides in Sydney)
6. Katherine Montego (resides in Sydney)
7. Joseph Patulous

Apologies

1. Albert Rockwood (resides in Sydney)

Item 1: Approval of agenda

The agenda was approved as distributed.

Item 2: Approval of minutes

The minutes of the previous meeting were approved as distributed.

Item 3: letter from tax office

This was received to notify the company the on possible changes to sale tax exemption laws. The CEO was requested by the chairperson to write to exemption office so as to enquire more information regarding the exemption laws.

Item 4:  presentaion of profit and loss statements by finace manager

The members deliberated on the issues raised in the financial statement.

Item 5: resignation of one member

One of the member resigned from his position as per the report from human resource manager. The chairperson recommended the secretary to draft appreciation report to thank Bill for his dedication to the organization.

Item 6: presenation of monthly sales

The sales manager presented montly sales and marketing report. The report indicated matters from UltraSystems.

Item 7: negotiation  for phase 2 of BisOps Executive bargaining agreement

Katherine offered her contributions by secoding the contributions of Rickman on the program.

Item 8: Any other business

Members discussed the issue of installation of three standing desks in the IT department. Annual leaves were also granted to Fred Diallo, Johan Tines and Rose Hargreaves. Birthday wishes were granted to Aziz.

Adjournment

Meeting was adjourned at: 4:00 P.M by Rose Hargreaves. The next meeting will be at 8:00 a.m. on 15^th October in BizOps Executive Social Hall.

There was correlation between the actual meeting and pre-meeting. Some of these correlation include the agendas. The following agendas were indicated in both pre-meeting and actual meeting. letter from tax office. This was received to notify the company the on possible changes to sale tax exemption laws. The CEO was requested by the chairperson to write to exemption office so as to enquire more information regarding the exemption laws. Again, presentaion of profit and loss statements by finace manager. The members deliberated on the issues raised in the financial statement (Dann & Dann, 2004). Moreover, resignation of one member was estimated inboth meetings.One of the member resigned from his position as per the report from human resource manager. The chairperson recommended the secretary to draft appreciation report to thank Bill for his dedication to the organization.

There were some inconsistences between pre-meeting and the actual meeting. First, we did not expect absence of attendee in the actual meeting. Again, negotiation for phase 2 of BizOps Executive bargaining agreement was not in pre-meeting. Katherine offered her contributions by seconding the contributions of Rickman on the program. Lastly, the main purpose for the meeting did not correlate with the pre-meeting. That is, the main purpose of organizing the meeting was to discuss BizOps’s competitor Ultra Systems. The main agenda turned out to be presentation of profit and loss statements by finance manager.

References

Dann, S., & Dann, S. (2004) Strategic Internet marketing. Brisbane: John Wiley & Sons.

Dann, S., & Dann, S. (2007) Competitive marketing strategy. French’s Forest, NSW: Pearson Education.

Krugman, P. R., Obstfeld, M., & Melitz, M. J. (2012) International economics: Theory & policy 9th ed. Harlow: Pearson Education.

Marshall, B. (2013) Accounting Information Systems. Australian edition. French’s Forest, NSW: Pearson Australia.

Reece, I. & Walker, S. (2007) Teaching, training & learning: a practical guide. 6th ed. London: Business Education Publishers Limited. Pp. 24-34

Reece, I. and Walker, S. (2007) Teaching, training & learning: a practical guide. 6th ed. London: Business Education Publishers Limited.

Ryan, R.M., & Deci, EL. (2017) Self-Determination Theory: Basic Psychological Need in Motivation, development and Wellness. The Guilford press. Pp. 93-112.

Thomas, K.W. (2009) Intrinsic Motivation: What Really Drives Employees Engagement. Berret-Koehler publishers. Pp. 67-82.