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Organizational structure

1.Provide an overview of the activities carried out by your organisation. Include a statement for the structure, characteristics and needs of the organisation.

2.Access the state legislation relevant to your state of training and the Safework website and identify the legislation that applies to the organisation.

3.Identify the relevant model Codes of Practice that apply for the organisation, for example Manual Handling; Managing the Work Environment and Facilities; Consultation etc.

4.Consult with your colleagues and identify:

1.Adequacy of facilities for employees


2.Issues with work environment


3.Existing arrangements for consulting


4.Issues with machinery, equipment or materials


5.Incidents or accidents which have occurred


6.Known or identified issues with training


7.Provisions for security emergency procedures in place

5.Based on the information you have identified relevant to your organisation in Questions 1 and 4, , develop a complete WHS system which includes all the required policies and procedures (examples can be found here: http://www.qha.org.au/whs-management-system.html) and relevant templates for all activities and legal requirements for the organisation including: (For templates visit:http://www.workplace-safety.com.au/diy-templates.html– this link also provides a WHS manual template)


1.actions that must be taken for legal compliance


2.accident and incidents incl. reporting requirements and provisions


3.employer responsibilities to provide a safe workplace


4.employee responsibilities


5.requirement to consult, designated times for consultation and acceptable consultation mechanisms


6.requirements for the use of work health and safety representatives and committees, and their roles and responsibilities


7.raining requirements for each policy and procedure you have developed and detail how you will ensure training can be effectively facilitated – this needs to include a training plan outline.


8.hazard identification and risk assessment provisions


9.designated times for hazard identification and categories of hazards that must be identified10.acceptable mechanisms for hazard identification, risk assessment and risk control


11.requirements for record keeping and acceptable record keeping mechanisms

6.Develop a hazard identification and risk assessment template and attach instructions with examples how this is to be effectively used.

7.Select3 job roles (1 must be for a manager or supervisor) relevant to your area of work in the organisation, and write a job description which clearly defines the health and safety responsibilities for each job role.

8.Develop a master register which details all policies and procedures including legal reporting documents and include a proposed mechanism to ensure the system remains up-to-date and can be used to effectively monitor the organisations procedures and update these as required.

9.Provide an overview including an action plan how you will evaluate the effectiveness of the organisational WHS system you have developed including:

1.Provisions for assessing and maintaining ongoing compliance including a detailed checklist which references each policy and procedure you have developed.


2.Consultation and feedback mechanisms involving a range of personnel


3.Assessing the effectiveness of WHS management practices and amendments as a result where required.

10.Depending on the size and nature of your organisation, provide an overview of physical and HR costs required to implement and manage your WHS system(in Table Format). Consider requirements for equipment, PPE, staff attendance for consultation and risk assessment and training identified.

11.Prepare a plan with key notes to present the completed Work Health and safety system to your colleagues in readiness for implementation. This document will form the basis for Assessment 2 – Presentation and Implementation of WHS system. Your presentation plan should have provisions to document feedback for each component of the WHS system you will receive during this presentation. 

Organizational structure

1.The construction Company, ABC deals with the process of constructing infrastructures and buildings. The organizational structure of the mentioned company is hierarchical. It includes the boards of directors, general managers, audit committee, executive vice managers, CFO, Vice General managers and employees. The major responsibilities of the organization include planning, design, and financing until the project is ready for use. The basic need of the organization is to prevent any kinds of WHS issues that are frequency being faced by its employees.  

2.Each state and nation has specific laws and regulations that govern the building and construction industry. These laws and regulations for the construction company are following:

  • Health and Safety Act 1974.
  • Building and Construction Industry Security of Payment Act 1999 and the Contractors Debts Act 1997
  • Lifting Operations and Lifting Equipment Regulations (1998)
  • Management of Health and Safety at Work Regulations 1999 
  • Provision and Use of Work Equipment Regulations (PUWER) 1998 
  • The Notification of Conventional Tower Cranes Regulations 2010
  • Work at Height Regulations 2005 
  • Preventing Falls in Housing Construction Code of Practice (2012) 

3.This Code of Practice on construction work is an approved code of practice under section 274 of the Work Health and Safety Act.  The relevant model codes of practise for the mentioned organization are as follows:

Manual handling

Safety guards facilitations (Bong et al., 2015)

Regular maintenance of the instrument used in the workplace as well as cites

Demoltion work

Managing the risk of fall at Workplace

Managing Noise as well as prevention of hearing loss at work

Excavation as well as demolition work

Preventing falls in the housing construction

Hazardous manual tasks

Safe Design of Structures

Managing the Work Environment and Facilities

How to Manage and Control Asbestos in the Workplace

How to Safely Remove Asbestos

4.Adequacy of facilities for employees:

According to 60 percent of the employees, they lack of clean sanitation system in the workplace. Especially the washroom allocated for the usage of male employees is highly unhygienic. The employees also complained for lack of site canteen and offloading facilities (Lingard et al., 2015).

Issues with work environment

The work place environment is found be pretty work friendly. Effective relation exists between the employees and the supervisors.

Existing arrangements for consulting

The employees lack existing arrangement for consulting.

Issues with machinery, equipment or materials

When it comes to issues with machinery, equipments and materials, the employees face such issues rarely during working in the site. Staffs have been appointed in order to ensure regular maintanance of the equipments.

Incidents or accidents which have occurred

As per record, 30 fall experiences in 3 years, 12 of which had resulted in severe injury and death of 3 employees has taken place.

Known or identified issues with training.

The organization lacks appropriate policies for monitoring the training process. The schedule of the on job training session often gets affected due to unscheduled responsibilities. 

Legal compliance and regulations


Provisions for security emergency procedures in place

The security emergency procedure needs to be more efficient to prevent any kinds of accidents in future.

5.Actions that must be taken for legal compliance: Communication with the legal authority.

accident and  incidents incl. reporting requirements and provisions: Hazard inspection audit and hazard identification reporting system needs to be introduced

Employer responsibilities to provide a safe workplace : Providing training, facilities as well as maintain transparency in the work process

Employee responsibilities: Abiding by code of conducts, reporting hazards as soon as possible

Requirement to consult designated times for consultation and acceptable consultation mechanisms: To create bond with the third party health and safety consultants

Requirements for the use of work health and safety representatives and committees, and their roles and responsibilities: Examining the documents as well as decision that are made during the meeting.

Training requirements for each policy and procedure you have developed and detail how you will ensure training can be effectively facilitated – this needs to include a training plan outline.: Survey of the employees, interview of the employees, direct surveillance

hazard identification and risk assessment provisions: higher hazard reporting system

Designated times for hazard identification and categories of hazards that must be identified: 3 months (Furci & Sunindijo, 2018)

Acceptable mechanisms for hazard identification, risk assessment and risk control: visual inspection, verbal reporting as well as safety measures

Requirements for record keeping and acceptable record keeping mechanisms: Date , time , impact, likeliness and involved person.

6.

Type of hazard

Outcomes

Likeliness

Impact

Severity

Mitigation procedure

Contingency procedure

Tripping

Physical damage

Moderate (3)

High (4)

12

1.  First aid in mild damage

2. In severe damage taken to the hospital

Cover cables to walkways (Demirkese & Arditi, 2015).

Falling from height

Physical damage , death

High (4)

High (4)

16

1. In severe damage taken to the hospital and fall prevention (Demirkese& Arditi, 2015).

Installing railings and recruiting guards to ensure the prevention.

Stuck by

Physical damage

Very low (1)

Moderate (3)

4

1. First aid in mild damage

2.In severe damage taken to the hospital

Guarding equipment to reduce stuck by

Falling object

Physical damage

Very high (4)

 High (4)

16

1. First aid in mild damage

2. In severe damage taken to the hospital

 Keeping falling object away and protection from falling object

7.Manager or supervisor:

The role of the supervisor is to protect the health safety and welfare of the employees and other stakeholders who are involved in the construction company (Guo Yiu & González, 2016). The duty is under health and safety law to assess the risk of the workplace and take initiates accordingly with the collaboration of hazard inspector (Ward et al., 2016).

Hazard inspector:     

The role of a hazard inspector is to present in hazardous place for the purpose of assessing hazard. His role is to assess the risk of hazard, a degree of the severity of the hazard and inquired employees about the hazard (Misiurek & Misiurek, 2017). Lastly, collaborate with the manager by reporting and mitigating the hazard.

Policy makers:

The role of the policymakers is to collaborate with the hazard inspector and supervisor to assess the risk and amend the policies of this construction company which ensure health and safety of each employee (Guo Yiu & González, 2016

Facilities for employees

8.

Master register layout

Policy name

Incident of breaching

Edition(no of revision)

Time duration

Supervision

Health and Safety Act 1974

Building and Construction Industry Security of Payment Act 1999 and the Contractors Debts Act 1997

Lifting Operations and Lifting Equipment Regulations (1998)

Management of Health and Safety at Work Regulations 1999 

Provision and Use of Work Equipment Regulations (PUWER) 1998 

The Notification of Conventional Tower Cranes Regulations 2010 

Work at Height Regulations 2005 

Preventing Falls in Housing Construction Code of Practice (2012) 


The master register layout has been presented as per which, it will be necessary to register any breaching of the legislations of policies in the register so that amendment in the process leading to those breaching could be carried out. Further, the supervisors of the construction organization will be asked to entry each incident of breaching and corrective actions taken against in in the register. Besides this the number of revisions taken for each legislation or policy and their duration of implementation will also be included in the master register.

9.To understand the compliance of each worker to the WHS policy would require the strict vigilance of the supervisors so that they can ensure the application of provisions to maintain the compliance to the WHS policies prepared for the benefit of the workers. Further, after providing them with the training regarding the process, they will be asked to acknowledge their compliance through signing the compliance register. There could be several sections which require further clarification or modification to successfully implement them in the work force. Hence, feedback and consultation will be implemented in the system (Lingard et al., 2015). Further to assess the understanding of workers about the WHS policies an evaluation process will be conducted by conducting a survey so that the level of compliance could be understood.

10.Funding and cost estimation is an important section of implementation of new policies and legislations to the process and hence, in this construction based organization, implementation of WHS would require a specific amount of cost. The costs are as follows:

Aspect

Physical cost

HR cost

Equipment required within the organization

AUD 1,00,000

AUD 5000

Personal protective equipment

AUD 20,000

AUD 2000

staff attendance for consultation

AUD 20,000

AUD 3000

risk assessment

AUD 30,000

AUD 4000

training identified for the staff

AUD 10,000

AUD 2000

11.Presentation of WHS system to the employees and colleagues of the organization is the final and most important part of preparation and implementation of WHS. In this section, the complete policies and legislations prepared for the health and safety of employees will be conveyed to them in a lucid and easy manner so that they can comply with the processes without any resistance (Lingard et al., 2015). All the employees will be provided with presentations regarding the WHS system and its legislative aspects and they will be asked to take part in the evaluation process so that their feedback and suggestion could be processed rapidly and modifications in the process could also be achieved (Chow et al., 2016). Further, this feedback form will be circulated to each smaller and higher posts employees and while registering their feedback their identity would be kept secured. Further while implementation, for primary months of the process, rigidity would be maintained so that each employee could understand the importance of these policies and WHS legislations (Lingard et al., 2015). 

Reference List

Bong, S., Rameezdeen, R., Zuo, J., Li, R. Y. M., & Ye, G. (2015). The designer's role in workplace health and safety in the construction industry: post-harmonized regulations in South Australia. International Journal of Construction Management, 15(4), 276-287.

Chow, C. B., Wong, W. H. S., Leung, W. C., Tang, M. H. Y., Chan, K. L., Or, C. K., ... & Ip, P. (2016). Effectiveness of a technology-based injury prevention program for enhancing mothers’ knowledge of child safety: Protocol for a randomized controlled trial. JMIR research protocols, 5(4).

Demirkesen, S. & Arditi, D., (2015). Construction safety personnel's perceptions of safety training practices. International Journal of Project Management, 33(5), pp.1160-1169.

Furci, J., & Sunindijo, R. Y. (2018). Impacts of the WHS Act 2011 on safety management in small and medium construction companies. International Journal of Construction Management, 1-11.

Guo, B. H., Yiu, T. W., & González, V. A. (2016). Predicting safety behavior in the construction industry: Development and test of an integrative model. Safety science, 84, 1-11.

Lingard, H., Saunders, L., Pirzadeh, P., Blismas, N., Kleiner, B., & Wakefield, R. (2015). The relationship between pre-construction decision-making and the effectiveness of risk control: Testing the time-safety influence curve. Engineering, Construction and Architectural Management, 22(1), 108-124.

Misiurek, K., & Misiurek, B. (2017). Methodology of improving occupational safety in the construction industry on the basis of the TWI program. Safety science, 92, 225-231.

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[Accessed 25 May 2024].

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My Assignment Help. Construction Company ABC Excels In Essay. [Internet]. My Assignment Help. 2020 [cited 25 May 2024]. Available from: https://myassignmenthelp.com/free-samples/sitxwhs004-work-health-and-safety-system-in-the-organisation.

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