Creating A Secure Environment For 2018 United Way Campaign Kickoff Essay.

A  - Hazards and Risks ( identify risks ad hazards associated with the event and what prevention and reduction risk strategies have been identified to address the risks and hazards)

Hazard /Risk

Potential Harm or Loss

Probability

Impact

Prevention/risk Reduction Strategy( provide comments or refer to plan in section 2 – emergency response procedures)

1. Bomb risks

Will cause huge destruction and threat to human  life

Chances of area getting affected with bomb is 40%

high

Bomb escorts along with volunteers for evacuating the area

2. Severe weather

Will cause health illness

Chances are 50-60%

medium

Energy drinks , water and food courts are made available for each participant

3. Missing person

Loss of person

Chances are 60%

high

Loss person ERP and lost person team are there to proactively start the search.

A- Emergency Response Plan

Procedure/Plan

Included

Comments

Security Plan

? Yes

? No

Proper security plan is included. This will help to monitor activity of each children participating the parade.

Evacuation Plan/ Crowd Management

? Yes

? No

Evacuation plan is prepared so that in case of emergency the candidates participated in the parade can be evacuated.

Traffic Plan

? Yes

? No

This will help to maintain the safety of candidates while parading.

Bomb threat/Suspicious Package

? Yes

? No

Police forces are hired so that they can detect problem from the beginning itself. Checking of each package will be done.

Severe Weather

? Yes

? No

Preventive measures are being implemented in case of severe weather

Equipment Failure/ Structural collapse

? Yes

? No

Backups are being arranged.

Medical Plan

? Yes

? No

Medical team is being assigned with proper first aid box and all necessary requirements.

Event cancellation

? Yes

? No

In case the event gets cancelled, the organizational team will inform everyone about the changes made before time.

Other

? Yes ? No

Extra volunteers are being arranged for taking care of the children.

Other

?Yes  ? No

Foods are arranged along with energy drinks.

Other

? Yes  ? No

Emergency vehicles are arranged.

Risk (e.g. bomb threat, severe weather, missing person)                               Bomb threat

Activation ( what triggers the plan to take effect)                            Once the area is being detected     with  bomb, it is the responsibility of the volunteers to evacuate the location

Notification (who/what agencies need to be notified)        The agency will notify the bomb escort team, the volunteers and the managers.

Responses   (actions to take, resources to utilize, cancellation policy)   once the bomb is detected in the area the volunteers need to evacuate the area. Even after analysing this risk the organization can cancel the program arranged. 

Communications (what messaging needs to be provided to event staff, public, emergency responders)            the event staff needs to be quick while evacuating the area. Apart from these the emergency responders need to take care of the area. 

Safety (what protective actions to be taken )                     evacuating the area within time, taking care that everyone is being evacuated successfully

Deactivation (what needs to be done to return the event to normal operations)    once the bomb is being safely evacuated the organization can resume the program again on the same day or on next day. 

Risk (e.g. bomb threat, severe weather, missing person)                             Missing person risk

Activation ( what triggers the plan to take effect)                                       once a person is  identified missing by the lost person ERP

Notification  (who/what agencies need to be notified)                lost person team gets notified

Responses   (actions to take, resources to utilize, cancellation policy)        once a child is being found missing the volunteer’s starts the searching process and with the help of Lost person ERP number they can contact their manager.

Communications ( what messaging needs to be provided to event staff , public ,emergency responders) once a child is gone missing , the organizers need to inform the lost person ERP and from there the searching process will be executed. 

Safety (what protective actions to be taken)   In order to search for the missing person, it is necessary to coordinate with the volunteers. The volunteer team will start the search for the lost individual.

Deactivation ( what needs to be done to return the event to normal operations)   the event can be continued or there is no need to stop the event, as the lost person team will search.

Risk (e.g. bomb threat, severe weather, missing person)                   Severe Weather

Activation ( what triggers the plan to take effect)         once the weather is being detected going against the plan

Notification  (who/what agencies need to be notified)          the evacuation team will evacuate the area in adverse cases

Responses   (actions to take, resources to utilize, cancellation policy)   in case heavy rain occurs or suddenly the humidity increase, the preventive measures are needed to be kept along. In case of excessive rain there’s a need of having sufficient umbrella and in case of excessive humidity their need to have energy drink stalls. 

Communications (what messaging needs to be provided to event staff, public, emergency responders)                           the event staff needs to be ready with juices , energy drinks , umbrellas and sufficient amount of water.

Safety (what protective actions to be taken)       in case any candidate falls week they are needed to be supplied with water and energy drinks. 

Deactivation ( what needs to be done to return the event to normal operations)     there is no need to stop the event 

A- Coordination and Communication – Complete the incident Command System Organizational chart with the name of the person, organization, primary phone number and email. (Depending upon the size and nature of the event, one person may have more than one role) or submit a separate diagram and phone list.  

Event Incident Commander: the person in overall change of the event

Liaison Officer: Primary contact for supporting agencies of the event

Safety Officer: Monitors safety conditions, assesses hazardous and unsafe situations

Risk Management Officer: Assesses, monitors and evaluate potential risk. Investigates takes actions and rectifies situations as appropriate.

Operations section chief: directs all event operational resources

Planning Section Chief: tracks resources and collects information, maintains documentation

Logistics Section Chief: Obtains the resources needed to run the event

Finance and Administration section chief: monitors costs related to run the event vendor and contract coordination

Venue leader: Coordinates activities at a specific venue

Section B- Communication with other Agencies

Cell phone

Radio

Other

Volunteers

67829930

RADIO 108.9

Public address to event participants

76829188

RADIO 58.9

Public address to general Public

33526810

RADIO 79.0

Emergency services

678392921

RADIO 78.2

Other

Other

Other

                    Category

                   Criteria

       Points

1. Number of people attending

?<1000

?1000-5000

?5000-10,000

?10,000-50,000

?>50,000

1

2

3

4

5

2. Location of Event

? Outside/Open Area

? Outside/Confined Area

? Inside/Open Areas

? Inside/Crowded Area

1

2

3

4

3. Pyrotechnics/Lasers/Light/show/Stage/Floats/Amplified Music

? No

? Yes

0

1

4. Media present at event

? No

? Yes

0

1

5. Presence off VIPs, i.e. celebrities, politicians

? No

? Possible

? Yes

0

1

2

6. Possibility of drugs

? Unlikely

? Possible

? Yes

1

2

3

7. Alcohol availability

? None

? Restricted (not solid on site, available from nearby vendors)

? Readily available (Sold On site)

1

2

5

8. Season of event

? Spring /fall

? Summer/ Winter

0

1

9. Location of event

? Within city limits

? Rural/Remote/Industrial

1

2

10. Location of event and accessibility

? Near or on major roadway

? Not on a major roadway or remote access

1

2

11. Risk of event activity

? Low ( classic music, children’s concert , family events and shows)

? Medium (amateur sport, festivals)

? High (rock concert, EDM , professional/ extreme sports – MMA, fight, Monster Trucks)

1

2

3

Point Total - 12

Minimum-7

Maximum- 29

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