1.It is expected from each team member that the work they have been assigned must be completed on time.
2.The project manager will create the weekly reports containing the percentage of work which has been completed.
3.Each team member has to be present in the meeting of the project, except any serious issue.
At the time of verbal communication, one must behave in a way to ensure that
- He is willing to keep communicating with you
- Make people feel that they are being valued
- Boost other team member for what they are doing.
The team members must maintain the culture of cooperativeness, collaborative, communicative in the team so that each team member is comfortable while working in the team.
Each member must hold the standard of professionalism and must apply his or her knowledge and skills to achieve the targets set by the team.
Team Guidelines
There are five areas of impact of the online stud farm management system. The following table shows the rank of area of impact.
Rank the area of impact:
Area of Impact |
Rank (1 to 5) |
Strategy |
3 |
Operational |
2 |
Customer |
1 |
Financial |
4 |
Social |
4 |
The chosen area of impact which is ranked 1 is customer. The proposed system provides better financial and mobile services to the customers. There are two types of values which are provided by the system such as:
Better: The system improves the quality which provides a high impact on the customers. The system provides of better services to client by providing them online booking services.
Faster: The clients want to increase the efficiency of proposed system. The customers are getting access to the information faster.
Area of impact |
Rank |
Metric |
Timeframe |
Strategy |
3 |
The business strategies of online system are to provide of easier and faster services of booking tickets. |
2 months |
Operational |
2 |
The organizational operation is increased due to attracted of more customers. |
2 months |
Customer |
1 |
There is increase into total number of customers. |
3 months |
Financial |
4 |
The operating cost is decreased by 15%. |
1 month |
Social |
4 |
The platform of social media helps to interact and promote the system in market. |
1 month |
- Requirements are gathered and documented.
- Outline the design of system.
- Review the project reports.
- Conducting of project meetings.
- Design and Develop of the system.
- Development of database for the system.
- Review the user interface.
- Test and Implement the system.
- Reports are implemented accurately.
- Identifying and mitigating the system risks.
- Completion of system development and implementation.
- Implementation of budget plan and project timeframe.
- Support the system through warranty period of 5 months.
There are some out-of-scope activities of this project such as:
- There are no training programs are conducted to train employees on technical skills.
- There are no recruitment processes.
- There is no future development of proposed system.
- There is no implementation of marketing strategies developed for the proposed system.
Following are the project assumptions such as:
- The project plan should complete within 143 days.
- The project should meet with its budget.
- The project should not be out-of-scope and project changes do not affect the system implementation.
- There are enough project resources involved into system development project.
Following are the project constraints such as:
- The project plan must be completed within scheduled time.
- The project should not exceed the budget limit.
- There are project resources involved into system development.
- The system reduces challenges of use of manual system and maintains all the records of customers securely.
The system developer is involved to implement of scope management plan to meet with identified project scope. If the project will be out-of-scope, then the project will not succeed and there should be huge effect on the project. More resources are hired to complete the plan on time. The project manager should properly determined the scope items, analyse the factors impact the scope, develop of integrated plan and deploy of plan to improve the organizational performance.
- People (and their roles)-
Resources |
Standard Rate of each resources |
Project Manager |
$ 10.00/hr |
Project Developer |
$ 7.00/hr |
System Analyst |
$ 8.00/hr |
Project Sponsor |
$ 9.00/hr |
Architect |
$ 10.00/hr |
Business Analyst |
$ 15.00/hr |
Tester 1 |
$ 12.00/hr |
Tester 2 |
$ 12.00/hr |
Trainer |
$ 16.00/hr |
System Designer |
$ 17.00/hr |
Financial Officer |
$ 19.00/hr |
Risk Manager |
$ 12.00/hr |
HR Manager |
$ 10.00/hr |
Project Supervisor |
$ 9.00/hr |
Recruiter |
$ 7.00/hr |
- Technology -
Hardware |
RAM, Processors, computer, hard drives, router, LAN and memory |
Software |
Programming platform, server side scripting language, designing platform, database(MySQL) and operating system |
Network |
Intranet, Internet and TCP/IP network model |
- Facilities –
There is proper internet connectivity into the IT infrastructure of the organization which helps to develop the information system.
- Other-
Travel Requirements |
Extra travel allowances are given to the project team members. |
Training Requirements |
Training programs are conducted for the project team members those have lack of technical knowledge and skills to handle the information system. |
Milestone code |
Milestone task |
Expected Start Date |
M1 |
Milestone: Initiation phase completed |
Thu 5/24/18 |
M2 |
Milestone: Planning phase completed |
Wed 6/27/18 |
M3 |
Milestone: Design phase completed |
Mon 7/30/18 |
M4 |
Milestone: Implementation phase completed |
Tue 10/2/18 |
M5 |
Milestone: Testing phase completed |
Mon 11/19/18 |
M6 |
Milestone: Final sign off |
Mon 7/23/18 |
Activity code |
Activities/task name |
0 |
Online Stud Farm Management System |
1 |
Project Initiation Phase |
1.1 |
Development of project charter and plan |
1.1.1 |
Understand the business needs |
1.1.2 |
Understand project specifications |
1.1.3 |
Project team meeting |
2 |
Project Planning Phase |
2.1 |
Identify software vendor |
2.2 |
Vendor ability |
2.3 |
Plan budget based on project objectives |
2.4 |
Plan the project schedule |
3 |
Project Design Phase |
3.1 |
Improvement of the labour management |
3.2 |
Online system installation |
3.3 |
Build the system |
3.4 |
Understand the system requirements |
4 |
Project Implementation phase |
4.1 |
Start to implement the system as per business goals |
4.2 |
Modify in implementation phase |
4.3 |
Resource required for designing |
4.4 |
System equipments verification |
5 |
Testing phase |
5.1 |
Start to test the system |
5.2 |
Report on test plan |
5.2.1 |
Review the system test |
5.2.2 |
Test plan carried out |
5.2.3 |
Analyze test results |
5.2.4 |
Provide test results to client |
6 |
Close project phase |
6.1 |
Evaluation of the project success |
6.2 |
Final review of the project plan |
6.3 |
Training program |
Resource Name |
Type |
Initials |
Max. Units |
Std. Rate |
Project Manager |
Work |
P |
100% |
$10.00/hr |
Project Developer |
Work |
P |
100% |
$7.00/hr |
System Analyst |
Work |
S |
100% |
$8.00/hr |
Project Sponsor |
Work |
P |
100% |
$9.00/hr |
Architect |
Work |
A |
100% |
$10.00/hr |
Business Analyst |
Work |
B |
100% |
$15.00/hr |
Tester 1 |
Work |
T |
100% |
$12.00/hr |
Tester 2 |
Work |
T |
100% |
$12.00/hr |
Trainer |
Work |
T |
100% |
$16.00/hr |
System Designer |
Work |
S |
100% |
$17.00/hr |
Financial Officer |
Work |
F |
100% |
$19.00/hr |
Risk Manager |
Work |
R |
100% |
$12.00/hr |
HR Manager |
Work |
H |
100% |
$10.00/hr |
Project Supervisor |
Work |
P |
100% |
$9.00/hr |
Recruiter |
Work |
R |
100% |
$7.00/hr |
WBS |
Task Name |
Resource Names |
0 |
Online Stud Farm Management System |
|
1 |
Project Initiation Phase |
|
1.1 |
Development of project charter and plan |
|
1.1.1 |
Understand the business needs |
Project Manager |
1.1.2 |
Understand project specifications |
Business Analyst ,Project Manager ,Project Supervisor |
1.1.3 |
Project team meeting |
HR Manager ,Project Manager ,Financial Officer |
M1 |
Milestone: Initiation phase completed |
|
2 |
Project Planning Phase |
|
2.1 |
Identify software vendor |
Project Manager ,System Analyst |
2.2 |
Vendor ability |
Tester 1 ,Project Manager |
2.3 |
Plan budget based on project objectives |
Project Manager ,Financial Officer |
2.4 |
Plan the project schedule |
Project Manager |
M2 |
Milestone: Planning phase completed |
|
3 |
Project Design Phase |
|
3.1 |
Improvement of the labour management |
Project Manager |
3.2 |
Online system installation |
Project Manager ,Architect |
3.3 |
Build the system |
System Analyst ,Project Sponsor |
3.4 |
Understand the system requirements |
Project Manager ,Project Sponsor ,Business Analyst |
M3 |
Milestone: Design phase completed |
|
4 |
Project Implementation phase |
|
4.1 |
Start to implement the system as per business goals |
Project Developer ,Architect ,System Analyst ,System Designer |
4.2 |
Modify in implementation phase |
System Analyst ,Architect ,System Designer |
4.3 |
Resource required for designing |
Architect ,System Designer |
4.4 |
System equipments verification |
System Designer ,System Analyst ,Tester 2 ,Tester 1 |
M4 |
Milestone: Implementation phase completed |
|
5 |
Testing phase |
|
5.1 |
Start to test the system |
Architect ,Tester 2 |
5.2 |
Report on test plan |
|
5.2.1 |
Review the system test |
Tester 1 ,Tester 2 |
5.2.2 |
Test plan carried out |
Tester 1 ,Tester 2 |
5.2.3 |
Analyze test results |
Architect ,Tester 2 |
5.2.4 |
Provide test results to client |
Tester 1 ,Tester 2 |
M5 |
Milestone: Testing phase completed |
|
6 |
Close project phase |
|
6.1 |
Evaluation of the project success |
Project Manager ,System Analyst |
6.2 |
Final review of the project plan |
Project Manager |
6.3 |
Training program |
Trainer |
M6 |
Milestone: Final sign off |
WBS |
Task Name |
Duration |
Start |
Finish |
Resource Names |
Cost |
0 |
Online Stud Farm Management System |
143 days |
Mon 5/7/18 |
Wed 11/21/18 |
$32,440.00 |
|
1 |
Project Initiation Phase |
14 days |
Mon 5/7/18 |
Thu 5/24/18 |
$3,512.00 |
|
1.1 |
Development of project charter and plan |
14 days |
Mon 5/7/18 |
Thu 5/24/18 |
$3,512.00 |
|
1.1.1 |
Understand the business needs |
3 days |
Mon 5/7/18 |
Wed 5/9/18 |
Project Manager |
$240.00 |
1.1.2 |
Understand project specifications |
4 days |
Thu 5/10/18 |
Tue 5/15/18 |
Business Analyst ,Project Manager ,Project Supervisor |
$1,088.00 |
1.1.3 |
Project team meeting |
7 days |
Wed 5/16/18 |
Thu 5/24/18 |
HR Manager ,Project Manager ,Financial Officer |
$2,184.00 |
M1 |
Milestone: Initiation phase completed |
0 days |
Thu 5/24/18 |
Thu 5/24/18 |
$0.00 |
|
2 |
Project Planning Phase |
24 days |
Fri 5/25/18 |
Wed 6/27/18 |
$3,656.00 |
|
2.1 |
Identify software vendor |
3 days |
Fri 5/25/18 |
Tue 5/29/18 |
Project Manager ,System Analyst |
$432.00 |
2.2 |
Vendor ability |
5 days |
Wed 5/30/18 |
Tue 6/5/18 |
Tester 1 ,Project Manager |
$880.00 |
2.3 |
Plan budget based on project objectives |
7 days |
Wed 6/6/18 |
Thu 6/14/18 |
Project Manager ,Financial Officer |
$1,624.00 |
2.4 |
Plan the project schedule |
9 days |
Fri 6/15/18 |
Wed 6/27/18 |
Project Manager |
$720.00 |
M2 |
Milestone: Planning phase completed |
0 days |
Wed 6/27/18 |
Wed 6/27/18 |
$0.00 |
|
3 |
Project Design Phase |
23 days |
Thu 6/28/18 |
Mon 7/30/18 |
$4,280.00 |
|
3.1 |
Improvement of the labour management |
3 days |
Thu 6/28/18 |
Mon 7/2/18 |
Project Manager |
$240.00 |
3.2 |
Online system installation |
4 days |
Tue 7/3/18 |
Fri 7/6/18 |
Project Manager ,Architect |
$640.00 |
3.3 |
Build the system |
7 days |
Mon 7/9/18 |
Tue 7/17/18 |
System Analyst ,Project Sponsor |
$952.00 |
3.4 |
Understand the system requirements |
9 days |
Wed 7/18/18 |
Mon 7/30/18 |
Project Manager ,Project Sponsor ,Business Analyst |
$2,448.00 |
M3 |
Milestone: Design phase completed |
0 days |
Mon 7/30/18 |
Mon 7/30/18 |
$0.00 |
|
4 |
Project Implementation phase |
46 days |
Tue 7/31/18 |
Tue 10/2/18 |
$13,600.00 |
|
4.1 |
Start to implement the system as per business goals |
12 days |
Tue 7/31/18 |
Wed 8/15/18 |
Project Developer ,Architect ,System Analyst ,System Designer |
$4,032.00 |
4.2 |
Modify in implementation phase |
10 days |
Thu 8/16/18 |
Wed 8/29/18 |
System Analyst ,Architect ,System Designer |
$2,800.00 |
4.3 |
Resource required for designing |
15 days |
Thu 8/30/18 |
Wed 9/19/18 |
Architect ,System Designer |
$3,240.00 |
4.4 |
System equipments verification |
9 days |
Thu 9/20/18 |
Tue 10/2/18 |
System Designer ,System Analyst ,Tester 2 ,Tester 1 |
$3,528.00 |
M4 |
Milestone: Implementation phase completed |
0 days |
Tue 10/2/18 |
Tue 10/2/18 |
$0.00 |
|
5 |
Testing phase |
36 days |
Wed 10/3/18 |
Wed 11/21/18 |
$6,128.00 |
|
5.1 |
Start to test the system |
5 days |
Wed 10/3/18 |
Tue 10/9/18 |
Architect ,Tester 2 |
$880.00 |
5.2 |
Report on test plan |
31 days |
Wed 10/10/18 |
Wed 11/21/18 |
$5,248.00 |
|
5.2.1 |
Review the system test |
7 days |
Wed 10/10/18 |
Thu 10/18/18 |
Tester 1 ,Tester 2 |
$1,344.00 |
5.2.2 |
Test plan carried out |
4 days |
Fri 10/19/18 |
Wed 10/24/18 |
Tester 1 ,Tester 2 |
$768.00 |
5.2.3 |
Analyze test results |
8 days |
Thu 10/25/18 |
Mon 11/5/18 |
Architect ,Tester 2 |
$1,408.00 |
5.2.4 |
Provide test results to client |
9 days |
Tue 11/6/18 |
Fri 11/16/18 |
Tester 1 ,Tester 2 |
$1,728.00 |
M5 |
Milestone: Testing phase completed |
3 days |
Mon 11/19/18 |
Wed 11/21/18 |
$0.00 |
|
6 |
Close project phase |
56 days |
Mon 5/7/18 |
Mon 7/23/18 |
$1,264.00 |
|
6.1 |
Evaluation of the project success |
6 days |
Mon 5/7/18 |
Wed 7/11/18 |
Project Manager ,System Analyst |
$432.00 |
6.2 |
Final review of the project plan |
4 days |
Thu 7/12/18 |
Tue 7/17/18 |
Project Manager |
$320.00 |
6.3 |
Training program |
4 days |
Wed 7/18/18 |
Mon 7/23/18 |
Trainer |
$512.00 |
M6 |
Milestone: Final sign off |
0 days |
Mon 7/23/18 |
Mon 7/23/18 |
$0.00 |
Figure 1: Gantt chart
(Source: Created by author)
Following are the assumptions which are taken for the project such as:
- The project plan should complete within 143 days.
- The system is implemented as per the business requirements.
- The system is secured and provided required information to the customers.
- The project should meet with its budget.
- The project should not be out-of-scope and project changes do not affect the system implementation.
- The system is cheaper and faster for the customers and easy to access.
- There are enough project resources involved into system development project.
Risk ID |
Description |
Probability |
Impact |
Rate |
Assigned To |
Response Strategy |
Threat or Opportunity |
Risk 1 |
Due to lack of resources involved into the project, there is risk of resource shortage. |
80% |
3 |
2.4 |
HR Manager |
There is implementation of resource management plan. |
Threat |
Risk 2 |
The design of proposed system is not meet with business requirements; therefore there is risk of system development. |
70% |
3 |
2.1 |
System Designer |
A blueprint of the system is designed before start to work in the design of the system. |
Threat |
Risk 3 |
The project plan is not managed properly; therefore the project goes behind the schedule. |
77% |
3 |
2.31 |
Project Manager |
Proper schedule management plan is prepared including of all possible project activities. |
Threat |
Risk 4 |
Due to changes into the project plan, the project manager extends the project time which causes the budget to rise. |
50% |
5 |
2.5 |
Financial Officer |
A proper budget is prepared including of all resource and activities estimation. |
Opportunity |
Risk 5 |
The system is not maintained on regular basis, therefore there are lot of errors occurred when recording data. |
58% |
3 |
1.7 |
System Analyst |
Proper maintenance of the system is done on regular basis to prevent any system errors. |
Threat |
The quality of online stud farm management system is done by testing the hardware as well as software of the system to develop it. There should be proper arrangement of project meetings, so that it would reflect on the project quality. There should be succeeding into the testing of the system. A communication plan is properly developed to communicate among the project manager and project team members.
Verification Activity |
When? |
Testing of hardware and software |
At the testing phase |
Review the project documents |
At the planning phase |
Project legislation procedures |
At the execution phase |
Code of ethics |
At the execution phase |
Budget analyse |
At the initiation phase |
Project management standards |
At the initiation phase |
Validation Activity |
When? |
Testing results review |
At testing phase |
Training program |
At the initiation phase |
Code review |
At development phase |
NPV analysis |
At estimation of project cost |
Review project specifications |
At the execution phase |
Design simulation |
After completion of design phase |
Closure checklist |
Options |
Have documents been reviewed and approved |
Yes No |
Requirements Traceability Matrix been checked? |
Yes No |
Handover completed? |
Yes No |
All risks and issues closed |
Yes No |
Has testing been completed? |
Yes No |
Training completed? |
Yes No |
Project evaluation checklist |
Options |
Has project feasibility analysis conducted? |
Yes No |
Is feasibility of system meet with project requirements? |
Yes No |
Is the testing results up-to-the mark? |
Yes No |
Is the system operated properly? |
Yes No |
Is the system faster and easier? |
Yes No |
Is the system is of better quality and meet customer’s requirements? |
Yes No |
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