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1.It is expected from each team member that the work they have been assigned must be completed on time.

2.The project manager will create the weekly reports containing the percentage of work which has been completed.

3.Each team member has to be present in the meeting of the project, except any serious issue.

At the time of verbal communication, one must behave in a way to ensure that

  • He is willing to keep communicating with you
  • Make people feel that they are being valued
  • Boost other team member for what they are doing.

The team members must maintain the culture of cooperativeness, collaborative, communicative in the team so that each team member is comfortable while working in the team.

Each member must hold the standard of professionalism and must apply his or her knowledge and skills to achieve the targets set by the team.

Team Guidelines

There are five areas of impact of the online stud farm management system. The following table shows the rank of area of impact.

Rank the area of impact:

Area of Impact

Rank (1 to 5)

Strategy

3

Operational

2

Customer

1

Financial

4

Social

4

The chosen area of impact which is ranked 1 is customer. The proposed system provides better financial and mobile services to the customers. There are two types of values which are provided by the system such as:

Better: The system improves the quality which provides a high impact on the customers. The system provides of better services to client by providing them online booking services.

Faster: The clients want to increase the efficiency of proposed system. The customers are getting access to the information faster.

Area of impact

Rank

Metric

Timeframe

Strategy

3

The business strategies of online system are to provide of easier and faster services of booking tickets.

2 months

Operational

2

The organizational operation is increased due to attracted of more customers.

2 months

Customer

1

There is increase into total number of customers.

3 months

Financial

4

The operating cost is decreased by 15%.

1 month

Social

4

The platform of social media helps to interact and promote the system in market.

1 month

  • Requirements are gathered and documented.
  • Outline the design of system.
  • Review the project reports.
  • Conducting of project meetings.
  • Design and Develop of the system.
  • Development of database for the system.
  • Review the user interface.
  • Test and Implement the system.
  • Reports are implemented accurately.
  • Identifying and mitigating the system risks.
  • Completion of system development and implementation.
  • Implementation of budget plan and project timeframe.
  • Support the system through warranty period of 5 months.

There are some out-of-scope activities of this project such as:

  • There are no training programs are conducted to train employees on technical skills.
  • There are no recruitment processes.
  • There is no future development of proposed system.
  • There is no implementation of marketing strategies developed for the proposed system.

Following are the project assumptions such as:

  • The project plan should complete within 143 days.
  • The project should meet with its budget.
  • The project should not be out-of-scope and project changes do not affect the system implementation.
  • There are enough project resources involved into system development project.

Following are the project constraints such as:

  • The project plan must be completed within scheduled time.
  • The project should not exceed the budget limit.
  • There are project resources involved into system development.
  • The system reduces challenges of use of manual system and maintains all the records of customers securely.

The system developer is involved to implement of scope management plan to meet with identified project scope. If the project will be out-of-scope, then the project will not succeed and there should be huge effect on the project. More resources are hired to complete the plan on time. The project manager should properly determined the scope items, analyse the factors impact the scope, develop of integrated plan and deploy of plan to improve the organizational performance.

  • People (and their roles)-

Resources

Standard Rate of each resources

Project Manager

$ 10.00/hr

Project Developer

$ 7.00/hr

System Analyst

$ 8.00/hr

Project Sponsor

$ 9.00/hr

Architect

$ 10.00/hr

Business Analyst

$ 15.00/hr

Tester 1

$ 12.00/hr

Tester 2

$ 12.00/hr

Trainer

$ 16.00/hr

System Designer

$ 17.00/hr

Financial Officer

$ 19.00/hr

Risk Manager

$ 12.00/hr

HR Manager

$ 10.00/hr

Project Supervisor

$ 9.00/hr

Recruiter

$ 7.00/hr

  • Technology -

Hardware

RAM, Processors, computer, hard drives, router, LAN and memory

Software

Programming platform, server side scripting language, designing platform, database(MySQL) and operating system

Network

Intranet, Internet and TCP/IP network model

  • Facilities –

There is proper internet connectivity into the IT infrastructure of the organization which helps to develop the information system.

  • Other-

Travel Requirements

Extra travel allowances are given to the project team members.

Training Requirements

Training programs are conducted for the project team members those have lack of technical knowledge and skills to handle the information system.

Milestone code

Milestone task

Expected Start Date

M1

         Milestone: Initiation phase completed

Thu 5/24/18

M2

      Milestone: Planning phase completed

Wed 6/27/18

M3

      Milestone: Design phase completed

Mon 7/30/18

M4

      Milestone: Implementation phase completed

Tue 10/2/18

M5

         Milestone: Testing phase completed

Mon 11/19/18

M6

      Milestone: Final sign off

Mon 7/23/18

Activity code

Activities/task name

0

Online Stud Farm Management System

1

   Project Initiation Phase

1.1

      Development of project charter and plan

1.1.1

         Understand the business needs

1.1.2

         Understand project specifications

1.1.3

         Project team meeting

2

   Project Planning Phase

2.1

      Identify software vendor

2.2

      Vendor ability

2.3

      Plan budget based on project objectives

2.4

      Plan the project schedule

3

   Project Design Phase

3.1

      Improvement of the labour management

3.2

      Online system installation

3.3

      Build the system

3.4

      Understand the system requirements

4

   Project Implementation phase

4.1

      Start to implement the system as per business goals

4.2

      Modify in implementation phase

4.3

      Resource required for designing

4.4

      System equipments verification

5

   Testing phase

5.1

      Start to test the system

5.2

      Report on test plan

5.2.1

         Review the system test

5.2.2

         Test plan carried out

5.2.3

         Analyze test results

5.2.4

         Provide test results to client

6

   Close project phase

6.1

      Evaluation of the project success

6.2

      Final review of the project plan

6.3

      Training program

Resource Name

Type

Initials

Max. Units

Std. Rate

Project Manager

Work

P

100%

$10.00/hr

Project Developer

Work

P

100%

$7.00/hr

System Analyst

Work

S

100%

$8.00/hr

Project Sponsor

Work

P

100%

$9.00/hr

Architect

Work

A

100%

$10.00/hr

Business Analyst

Work

B

100%

$15.00/hr

Tester 1

Work

T

100%

$12.00/hr

Tester 2

Work

T

100%

$12.00/hr

Trainer

Work

T

100%

$16.00/hr

System Designer

Work

S

100%

$17.00/hr

Financial Officer

Work

F

100%

$19.00/hr

Risk Manager

Work

R

100%

$12.00/hr

HR Manager

Work

H

100%

$10.00/hr

Project Supervisor

Work

P

100%

$9.00/hr

Recruiter

Work

R

100%

$7.00/hr

WBS

Task Name

Resource Names

0

Online Stud Farm Management System

1

   Project Initiation Phase

1.1

      Development of project charter and plan

1.1.1

         Understand the business needs

Project Manager

1.1.2

         Understand project specifications

Business Analyst ,Project Manager ,Project Supervisor

1.1.3

         Project team meeting

HR Manager ,Project Manager ,Financial Officer

M1

         Milestone: Initiation phase completed

2

   Project Planning Phase

2.1

      Identify software vendor

Project Manager ,System Analyst

2.2

      Vendor ability

Tester 1 ,Project Manager

2.3

      Plan budget based on project objectives

Project Manager ,Financial Officer

2.4

      Plan the project schedule

Project Manager

M2

      Milestone: Planning phase completed

3

   Project Design Phase

3.1

      Improvement of the labour management

Project Manager

3.2

      Online system installation

Project Manager ,Architect

3.3

      Build the system

System Analyst ,Project Sponsor

3.4

      Understand the system requirements

Project Manager ,Project Sponsor ,Business Analyst

M3

      Milestone: Design phase completed

4

   Project Implementation phase

4.1

      Start to implement the system as per business goals

Project Developer ,Architect ,System Analyst ,System Designer

4.2

      Modify in implementation phase

System Analyst ,Architect ,System Designer

4.3

      Resource required for designing

Architect ,System Designer

4.4

      System equipments verification

System Designer ,System Analyst ,Tester 2 ,Tester 1

M4

      Milestone: Implementation phase completed

5

   Testing phase

5.1

      Start to test the system

Architect ,Tester 2

5.2

      Report on test plan

5.2.1

         Review the system test

Tester 1 ,Tester 2

5.2.2

         Test plan carried out

Tester 1 ,Tester 2

5.2.3

         Analyze test results

Architect ,Tester 2

5.2.4

         Provide test results to client

Tester 1 ,Tester 2

M5

         Milestone: Testing phase completed

6

   Close project phase

6.1

      Evaluation of the project success

Project Manager ,System Analyst

6.2

      Final review of the project plan

Project Manager

6.3

      Training program

Trainer

M6

      Milestone: Final sign off

WBS

Task Name

Duration

Start

Finish

Resource Names

Cost

0

Online Stud Farm Management System

143 days

Mon 5/7/18

Wed 11/21/18

$32,440.00

1

   Project Initiation Phase

14 days

Mon 5/7/18

Thu 5/24/18

$3,512.00

1.1

      Development of project charter and plan

14 days

Mon 5/7/18

Thu 5/24/18

$3,512.00

1.1.1

         Understand the business needs

3 days

Mon 5/7/18

Wed 5/9/18

Project Manager

$240.00

1.1.2

         Understand project specifications

4 days

Thu 5/10/18

Tue 5/15/18

Business Analyst ,Project Manager ,Project Supervisor

$1,088.00

1.1.3

         Project team meeting

7 days

Wed 5/16/18

Thu 5/24/18

HR Manager ,Project Manager ,Financial Officer

$2,184.00

M1

         Milestone: Initiation phase completed

0 days

Thu 5/24/18

Thu 5/24/18

$0.00

2

   Project Planning Phase

24 days

Fri 5/25/18

Wed 6/27/18

$3,656.00

2.1

      Identify software vendor

3 days

Fri 5/25/18

Tue 5/29/18

Project Manager ,System Analyst

$432.00

2.2

      Vendor ability

5 days

Wed 5/30/18

Tue 6/5/18

Tester 1 ,Project Manager

$880.00

2.3

      Plan budget based on project objectives

7 days

Wed 6/6/18

Thu 6/14/18

Project Manager ,Financial Officer

$1,624.00

2.4

      Plan the project schedule

9 days

Fri 6/15/18

Wed 6/27/18

Project Manager

$720.00

M2

      Milestone: Planning phase completed

0 days

Wed 6/27/18

Wed 6/27/18

$0.00

3

   Project Design Phase

23 days

Thu 6/28/18

Mon 7/30/18

$4,280.00

3.1

      Improvement of the labour management

3 days

Thu 6/28/18

Mon 7/2/18

Project Manager

$240.00

3.2

      Online system installation

4 days

Tue 7/3/18

Fri 7/6/18

Project Manager ,Architect

$640.00

3.3

      Build the system

7 days

Mon 7/9/18

Tue 7/17/18

System Analyst ,Project Sponsor

$952.00

3.4

      Understand the system requirements

9 days

Wed 7/18/18

Mon 7/30/18

Project Manager ,Project Sponsor ,Business Analyst

$2,448.00

M3

      Milestone: Design phase completed

0 days

Mon 7/30/18

Mon 7/30/18

$0.00

4

   Project Implementation phase

46 days

Tue 7/31/18

Tue 10/2/18

$13,600.00

4.1

      Start to implement the system as per business goals

12 days

Tue 7/31/18

Wed 8/15/18

Project Developer ,Architect ,System Analyst ,System Designer

$4,032.00

4.2

      Modify in implementation phase

10 days

Thu 8/16/18

Wed 8/29/18

System Analyst ,Architect ,System Designer

$2,800.00

4.3

      Resource required for designing

15 days

Thu 8/30/18

Wed 9/19/18

Architect ,System Designer

$3,240.00

4.4

      System equipments verification

9 days

Thu 9/20/18

Tue 10/2/18

System Designer ,System Analyst ,Tester 2 ,Tester 1

$3,528.00

M4

      Milestone: Implementation phase completed

0 days

Tue 10/2/18

Tue 10/2/18

$0.00

5

   Testing phase

36 days

Wed 10/3/18

Wed 11/21/18

$6,128.00

5.1

      Start to test the system

5 days

Wed 10/3/18

Tue 10/9/18

Architect ,Tester 2

$880.00

5.2

      Report on test plan

31 days

Wed 10/10/18

Wed 11/21/18

$5,248.00

5.2.1

         Review the system test

7 days

Wed 10/10/18

Thu 10/18/18

Tester 1 ,Tester 2

$1,344.00

5.2.2

         Test plan carried out

4 days

Fri 10/19/18

Wed 10/24/18

Tester 1 ,Tester 2

$768.00

5.2.3

         Analyze test results

8 days

Thu 10/25/18

Mon 11/5/18

Architect ,Tester 2

$1,408.00

5.2.4

         Provide test results to client

9 days

Tue 11/6/18

Fri 11/16/18

Tester 1 ,Tester 2

$1,728.00

M5

         Milestone: Testing phase completed

3 days

Mon 11/19/18

Wed 11/21/18

$0.00

6

   Close project phase

56 days

Mon 5/7/18

Mon 7/23/18

$1,264.00

6.1

      Evaluation of the project success

6 days

Mon 5/7/18

Wed 7/11/18

Project Manager ,System Analyst

$432.00

6.2

      Final review of the project plan

4 days

Thu 7/12/18

Tue 7/17/18

Project Manager

$320.00

6.3

      Training program

4 days

Wed 7/18/18

Mon 7/23/18

Trainer

$512.00

M6

      Milestone: Final sign off

0 days

Mon 7/23/18

Mon 7/23/18

$0.00

Figure 1: Gantt chart

(Source: Created by author)

Following are the assumptions which are taken for the project such as:

  • The project plan should complete within 143 days.
  • The system is implemented as per the business requirements.
  • The system is secured and provided required information to the customers.
  • The project should meet with its budget.
  • The project should not be out-of-scope and project changes do not affect the system implementation.
  • The system is cheaper and faster for the customers and easy to access.
  • There are enough project resources involved into system development project.

Risk ID

Description

Probability

Impact

Rate

Assigned To

Response Strategy

Threat or Opportunity

Risk 1

Due to lack of resources involved into the project, there is risk of resource shortage.

80%

3

2.4

HR Manager

There is implementation of resource management plan.  

Threat

Risk 2

The design of proposed system is not meet with business requirements; therefore there is risk of system development.

70%

3

2.1

System Designer

A blueprint of the system is designed before start to work in the design of the system.

Threat

Risk 3

The project plan is not managed properly; therefore the project goes behind the schedule.

77%

3

2.31

Project Manager

Proper schedule management plan is prepared including of all possible project activities.

Threat

Risk 4

Due to changes into the project plan, the project manager extends the project time which causes the budget to rise.

50%

5

2.5

Financial Officer

A proper budget is prepared including of all resource and activities estimation.

Opportunity

Risk 5

The system is not maintained on regular basis, therefore there are lot of errors occurred when recording data.

58%

3

1.7

System Analyst

Proper maintenance of the system is done on regular basis to prevent any system errors.

Threat

The quality of online stud farm management system is done by testing the hardware as well as software of the system to develop it. There should be proper arrangement of project meetings, so that it would reflect on the project quality. There should be succeeding into the testing of the system. A communication plan is properly developed to communicate among the project manager and project team members.

Verification Activity

When?

Testing of hardware and software

At the testing phase

Review the project documents

At the planning phase

Project legislation procedures

At the execution phase

Code of ethics

At the execution phase

Budget analyse

At the initiation phase

Project management standards

At the initiation phase

Validation Activity

When?

Testing results review

At testing phase

Training program

At the initiation phase

Code review

At  development phase

NPV analysis

At estimation of project cost

Review project specifications

At the execution phase

Design simulation

After completion of design phase

Closure checklist

Options

Have documents been reviewed and approved

Yes     No  

Requirements Traceability Matrix been checked?

Yes     No  

Handover completed?

Yes     No  

All risks and issues closed

Yes     No  

Has testing been completed?

Yes     No  

Training completed?

Yes     No  

Project evaluation checklist

Options

Has project feasibility analysis conducted?

Yes     No  

Is feasibility of system meet with project requirements?

Yes     No  

Is the testing results up-to-the mark?

Yes     No  

Is the system operated properly?

Yes     No  

Is the system faster and easier?

Yes     No  

Is the system is of better quality and meet customer’s requirements?

Yes     No  

References

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Chapman, R. J. (2016). The rules of project risk management: Implementation guidelines for major projects. Routledge.

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Galliers, R. D., & Leidner, D. E. (2014). Strategic information management: challenges and strategies in managing information systems. Routledge.

Gunderson, C. R. (2014). Open Enterprise Information System (OEIS) Procurement Best Practices.

Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley & Sons.

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Van Der Aalst, W. M., La Rosa, M., & Santoro, F. M. (2016). Business process management.

Verburg, R. M., Bosch-Sijtsema, P., & Vartiainen, M. (2013). Getting it done: Critical success factors for project managers in virtual work settings.International Journal of Project Management, 31(1), 68-79.

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