Online Stud Farm Management: Guidelines & Milestones Essay.

1.It is expected from each team member that the work they have been assigned must be completed on time.

2.The project manager will create the weekly reports containing the percentage of work which has been completed.

3.Each team member has to be present in the meeting of the project, except any serious issue.

At the time of verbal communication, one must behave in a way to ensure that

He is willing to keep communicating with you
Make people feel that they are being valued
Boost other team member for what they are doing.

The team members must maintain the culture of cooperativeness, collaborative, communicative in the team so that each team member is comfortable while working in the team.

Each member must hold the standard of professionalism and must apply his or her knowledge and skills to achieve the targets set by the team.

Team Guidelines

There are five areas of impact of the online stud farm management system. The following table shows the rank of area of impact.

Rank the area of impact:

Area of Impact	Rank (1 to 5)
Strategy	3
Operational	2
Customer	1
Financial	4
Social	4

The chosen area of impact which is ranked 1 is customer. The proposed system provides better financial and mobile services to the customers. There are two types of values which are provided by the system such as:

Better: The system improves the quality which provides a high impact on the customers. The system provides of better services to client by providing them online booking services.

Faster: The clients want to increase the efficiency of proposed system. The customers are getting access to the information faster.

Area of impact	Rank	Metric	Timeframe
Strategy	3	The business strategies of online system are to provide of easier and faster services of booking tickets.	2 months
Operational	2	The organizational operation is increased due to attracted of more customers.	2 months
Customer	1	There is increase into total number of customers.	3 months
Financial	4	The operating cost is decreased by 15%.	1 month
Social	4	The platform of social media helps to interact and promote the system in market.	1 month

Requirements are gathered and documented.
Outline the design of system.
Review the project reports.
Conducting of project meetings.
Design and Develop of the system.
Development of database for the system.
Review the user interface.
Test and Implement the system.
Reports are implemented accurately.
Identifying and mitigating the system risks.
Completion of system development and implementation.
Implementation of budget plan and project timeframe.
Support the system through warranty period of 5 months.

There are some out-of-scope activities of this project such as:

There are no training programs are conducted to train employees on technical skills.
There are no recruitment processes.
There is no future development of proposed system.
There is no implementation of marketing strategies developed for the proposed system.

Following are the project assumptions such as:

The project plan should complete within 143 days.
The project should meet with its budget.
The project should not be out-of-scope and project changes do not affect the system implementation.
There are enough project resources involved into system development project.

Following are the project constraints such as:

The project plan must be completed within scheduled time.
The project should not exceed the budget limit.
There are project resources involved into system development.
The system reduces challenges of use of manual system and maintains all the records of customers securely.

The system developer is involved to implement of scope management plan to meet with identified project scope. If the project will be out-of-scope, then the project will not succeed and there should be huge effect on the project. More resources are hired to complete the plan on time. The project manager should properly determined the scope items, analyse the factors impact the scope, develop of integrated plan and deploy of plan to improve the organizational performance.

People (and their roles)-

Resources	Standard Rate of each resources
Project Manager	$ 10.00/hr
Project Developer	$ 7.00/hr
System Analyst	$ 8.00/hr
Project Sponsor	$ 9.00/hr
Architect	$ 10.00/hr
Business Analyst	$ 15.00/hr
Tester 1	$ 12.00/hr
Tester 2	$ 12.00/hr
Trainer	$ 16.00/hr
System Designer	$ 17.00/hr
Financial Officer	$ 19.00/hr
Risk Manager	$ 12.00/hr
HR Manager	$ 10.00/hr
Project Supervisor	$ 9.00/hr
Recruiter	$ 7.00/hr

Technology -

Hardware	RAM, Processors, computer, hard drives, router, LAN and memory
Software	Programming platform, server side scripting language, designing platform, database(MySQL) and operating system
Network	Intranet, Internet and TCP/IP network model

Facilities –

There is proper internet connectivity into the IT infrastructure of the organization which helps to develop the information system.

Other-

Travel Requirements	Extra travel allowances are given to the project team members.
Training Requirements	Training programs are conducted for the project team members those have lack of technical knowledge and skills to handle the information system.

Milestone code	Milestone task	Expected Start Date
M1	Milestone: Initiation phase completed	Thu 5/24/18
M2	Milestone: Planning phase completed	Wed 6/27/18
M3	Milestone: Design phase completed	Mon 7/30/18
M4	Milestone: Implementation phase completed	Tue 10/2/18
M5	Milestone: Testing phase completed	Mon 11/19/18
M6	Milestone: Final sign off	Mon 7/23/18

Activity code	Activities/task name
0	Online Stud Farm Management System
1	Project Initiation Phase
1.1	Development of project charter and plan
1.1.1	Understand the business needs
1.1.2	Understand project specifications
1.1.3	Project team meeting
2	Project Planning Phase
2.1	Identify software vendor
2.2	Vendor ability
2.3	Plan budget based on project objectives
2.4	Plan the project schedule
3	Project Design Phase
3.1	Improvement of the labour management
3.2	Online system installation
3.3	Build the system
3.4	Understand the system requirements
4	Project Implementation phase
4.1	Start to implement the system as per business goals
4.2	Modify in implementation phase
4.3	Resource required for designing
4.4	System equipments verification
5	Testing phase
5.1	Start to test the system
5.2	Report on test plan
5.2.1	Review the system test
5.2.2	Test plan carried out
5.2.3	Analyze test results
5.2.4	Provide test results to client
6	Close project phase
6.1	Evaluation of the project success
6.2	Final review of the project plan
6.3	Training program

Resource Name	Type	Initials	Max. Units	Std. Rate
Project Manager	Work	P	100%	$10.00/hr
Project Developer	Work	P	100%	$7.00/hr
System Analyst	Work	S	100%	$8.00/hr
Project Sponsor	Work	P	100%	$9.00/hr
Architect	Work	A	100%	$10.00/hr
Business Analyst	Work	B	100%	$15.00/hr
Tester 1	Work	T	100%	$12.00/hr
Tester 2	Work	T	100%	$12.00/hr
Trainer	Work	T	100%	$16.00/hr
System Designer	Work	S	100%	$17.00/hr
Financial Officer	Work	F	100%	$19.00/hr
Risk Manager	Work	R	100%	$12.00/hr
HR Manager	Work	H	100%	$10.00/hr
Project Supervisor	Work	P	100%	$9.00/hr
Recruiter	Work	R	100%	$7.00/hr

WBS	Task Name	Resource Names
0	Online Stud Farm Management System
1	Project Initiation Phase
1.1	Development of project charter and plan
1.1.1	Understand the business needs	Project Manager
1.1.2	Understand project specifications	Business Analyst ,Project Manager ,Project Supervisor
1.1.3	Project team meeting	HR Manager ,Project Manager ,Financial Officer
M1	Milestone: Initiation phase completed
2	Project Planning Phase
2.1	Identify software vendor	Project Manager ,System Analyst
2.2	Vendor ability	Tester 1 ,Project Manager
2.3	Plan budget based on project objectives	Project Manager ,Financial Officer
2.4	Plan the project schedule	Project Manager
M2	Milestone: Planning phase completed
3	Project Design Phase
3.1	Improvement of the labour management	Project Manager
3.2	Online system installation	Project Manager ,Architect
3.3	Build the system	System Analyst ,Project Sponsor
3.4	Understand the system requirements	Project Manager ,Project Sponsor ,Business Analyst
M3	Milestone: Design phase completed
4	Project Implementation phase
4.1	Start to implement the system as per business goals	Project Developer ,Architect ,System Analyst ,System Designer
4.2	Modify in implementation phase	System Analyst ,Architect ,System Designer
4.3	Resource required for designing	Architect ,System Designer
4.4	System equipments verification	System Designer ,System Analyst ,Tester 2 ,Tester 1
M4	Milestone: Implementation phase completed
5	Testing phase
5.1	Start to test the system	Architect ,Tester 2
5.2	Report on test plan
5.2.1	Review the system test	Tester 1 ,Tester 2
5.2.2	Test plan carried out	Tester 1 ,Tester 2
5.2.3	Analyze test results	Architect ,Tester 2
5.2.4	Provide test results to client	Tester 1 ,Tester 2
M5	Milestone: Testing phase completed
6	Close project phase
6.1	Evaluation of the project success	Project Manager ,System Analyst
6.2	Final review of the project plan	Project Manager
6.3	Training program	Trainer
M6	Milestone: Final sign off

WBS	Task Name	Duration	Start	Finish	Resource Names	Cost
0	Online Stud Farm Management System	143 days	Mon 5/7/18	Wed 11/21/18		$32,440.00
1	Project Initiation Phase	14 days	Mon 5/7/18	Thu 5/24/18		$3,512.00
1.1	Development of project charter and plan	14 days	Mon 5/7/18	Thu 5/24/18		$3,512.00
1.1.1	Understand the business needs	3 days	Mon 5/7/18	Wed 5/9/18	Project Manager	$240.00
1.1.2	Understand project specifications	4 days	Thu 5/10/18	Tue 5/15/18	Business Analyst ,Project Manager ,Project Supervisor	$1,088.00
1.1.3	Project team meeting	7 days	Wed 5/16/18	Thu 5/24/18	HR Manager ,Project Manager ,Financial Officer	$2,184.00
M1	Milestone: Initiation phase completed	0 days	Thu 5/24/18	Thu 5/24/18		$0.00
2	Project Planning Phase	24 days	Fri 5/25/18	Wed 6/27/18		$3,656.00
2.1	Identify software vendor	3 days	Fri 5/25/18	Tue 5/29/18	Project Manager ,System Analyst	$432.00
2.2	Vendor ability	5 days	Wed 5/30/18	Tue 6/5/18	Tester 1 ,Project Manager	$880.00
2.3	Plan budget based on project objectives	7 days	Wed 6/6/18	Thu 6/14/18	Project Manager ,Financial Officer	$1,624.00
2.4	Plan the project schedule	9 days	Fri 6/15/18	Wed 6/27/18	Project Manager	$720.00
M2	Milestone: Planning phase completed	0 days	Wed 6/27/18	Wed 6/27/18		$0.00
3	Project Design Phase	23 days	Thu 6/28/18	Mon 7/30/18		$4,280.00
3.1	Improvement of the labour management	3 days	Thu 6/28/18	Mon 7/2/18	Project Manager	$240.00
3.2	Online system installation	4 days	Tue 7/3/18	Fri 7/6/18	Project Manager ,Architect	$640.00
3.3	Build the system	7 days	Mon 7/9/18	Tue 7/17/18	System Analyst ,Project Sponsor	$952.00
3.4	Understand the system requirements	9 days	Wed 7/18/18	Mon 7/30/18	Project Manager ,Project Sponsor ,Business Analyst	$2,448.00
M3	Milestone: Design phase completed	0 days	Mon 7/30/18	Mon 7/30/18		$0.00
4	Project Implementation phase	46 days	Tue 7/31/18	Tue 10/2/18		$13,600.00
4.1	Start to implement the system as per business goals	12 days	Tue 7/31/18	Wed 8/15/18	Project Developer ,Architect ,System Analyst ,System Designer	$4,032.00
4.2	Modify in implementation phase	10 days	Thu 8/16/18	Wed 8/29/18	System Analyst ,Architect ,System Designer	$2,800.00
4.3	Resource required for designing	15 days	Thu 8/30/18	Wed 9/19/18	Architect ,System Designer	$3,240.00
4.4	System equipments verification	9 days	Thu 9/20/18	Tue 10/2/18	System Designer ,System Analyst ,Tester 2 ,Tester 1	$3,528.00
M4	Milestone: Implementation phase completed	0 days	Tue 10/2/18	Tue 10/2/18		$0.00
5	Testing phase	36 days	Wed 10/3/18	Wed 11/21/18		$6,128.00
5.1	Start to test the system	5 days	Wed 10/3/18	Tue 10/9/18	Architect ,Tester 2	$880.00
5.2	Report on test plan	31 days	Wed 10/10/18	Wed 11/21/18		$5,248.00
5.2.1	Review the system test	7 days	Wed 10/10/18	Thu 10/18/18	Tester 1 ,Tester 2	$1,344.00
5.2.2	Test plan carried out	4 days	Fri 10/19/18	Wed 10/24/18	Tester 1 ,Tester 2	$768.00
5.2.3	Analyze test results	8 days	Thu 10/25/18	Mon 11/5/18	Architect ,Tester 2	$1,408.00
5.2.4	Provide test results to client	9 days	Tue 11/6/18	Fri 11/16/18	Tester 1 ,Tester 2	$1,728.00
M5	Milestone: Testing phase completed	3 days	Mon 11/19/18	Wed 11/21/18		$0.00
6	Close project phase	56 days	Mon 5/7/18	Mon 7/23/18		$1,264.00
6.1	Evaluation of the project success	6 days	Mon 5/7/18	Wed 7/11/18	Project Manager ,System Analyst	$432.00
6.2	Final review of the project plan	4 days	Thu 7/12/18	Tue 7/17/18	Project Manager	$320.00
6.3	Training program	4 days	Wed 7/18/18	Mon 7/23/18	Trainer	$512.00
M6	Milestone: Final sign off	0 days	Mon 7/23/18	Mon 7/23/18		$0.00

Figure 1: Gantt chart

(Source: Created by author)

Following are the assumptions which are taken for the project such as:

The project plan should complete within 143 days.
The system is implemented as per the business requirements.
The system is secured and provided required information to the customers.
The project should meet with its budget.
The project should not be out-of-scope and project changes do not affect the system implementation.
The system is cheaper and faster for the customers and easy to access.
There are enough project resources involved into system development project.

Risk ID	Description	Probability	Impact	Rate	Assigned To	Response Strategy	Threat or Opportunity
Risk 1	Due to lack of resources involved into the project, there is risk of resource shortage.	80%	3	2.4	HR Manager	There is implementation of resource management plan.	Threat
Risk 2	The design of proposed system is not meet with business requirements; therefore there is risk of system development.	70%	3	2.1	System Designer	A blueprint of the system is designed before start to work in the design of the system.	Threat
Risk 3	The project plan is not managed properly; therefore the project goes behind the schedule.	77%	3	2.31	Project Manager	Proper schedule management plan is prepared including of all possible project activities.	Threat
Risk 4	Due to changes into the project plan, the project manager extends the project time which causes the budget to rise.	50%	5	2.5	Financial Officer	A proper budget is prepared including of all resource and activities estimation.	Opportunity
Risk 5	The system is not maintained on regular basis, therefore there are lot of errors occurred when recording data.	58%	3	1.7	System Analyst	Proper maintenance of the system is done on regular basis to prevent any system errors.	Threat

The quality of online stud farm management system is done by testing the hardware as well as software of the system to develop it. There should be proper arrangement of project meetings, so that it would reflect on the project quality. There should be succeeding into the testing of the system. A communication plan is properly developed to communicate among the project manager and project team members.

Verification Activity	When?
Testing of hardware and software	At the testing phase
Review the project documents	At the planning phase
Project legislation procedures	At the execution phase
Code of ethics	At the execution phase
Budget analyse	At the initiation phase
Project management standards	At the initiation phase

Validation Activity	When?
Testing results review	At testing phase
Training program	At the initiation phase
Code review	At development phase
NPV analysis	At estimation of project cost
Review project specifications	At the execution phase
Design simulation	After completion of design phase

Closure checklist	Options
Have documents been reviewed and approved	Yes No
Requirements Traceability Matrix been checked?	Yes No
Handover completed?	Yes No
All risks and issues closed	Yes No
Has testing been completed?	Yes No
Training completed?	Yes No

Project evaluation checklist	Options
Has project feasibility analysis conducted?	Yes No
Is feasibility of system meet with project requirements?	Yes No
Is the testing results up-to-the mark?	Yes No
Is the system operated properly?	Yes No
Is the system faster and easier?	Yes No
Is the system is of better quality and meet customer’s requirements?	Yes No

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