Stakeholder Essay for Hospital Construction Project.

Develop a stakeholder analysis for your example project. Identify asmany stakeholders as you can using Exhibit 5.3. List stakeholders by name and titlewhere possible. Then prioritize the listed stakeholders as in Exhibit 5.4. Be very specific
regarding what each stakeholder is interested in. Recognize some stakeholders may have an interest in multiple aspects of the project process or results. Create a Stakeholder Matrix (register) like exhibit 5.6.
2. Describe the activities you are using to build relationships both within your core team and with other stakeholders. Create a project decision-making guide for your List specific examples of decisions to the extent you can.
3. Create a stakeholder engagement assessment matrix like Exhibit5.8.
4. Develop a communications matrix for your project like Exhibit 5.11. Be sure to use considerations in Exhibit 5.10 for ideas regarding purpose, structure, method, and timing for each communicationneed.

5. Document a project meeting with an advance agenda, meeting minutes, issues log, and Plus Delta form of evaluation like Exhibits 5.13 through 5.16. As you are not actually hosting the meeting, this is more of a role play whereby you anticipatewhom would be involved and what issues such meetings might bring up.*The below tables serve as tools for outlining your stakeholder analysis and engagement strategy. They are samples of analysis tools and so you are expected to customize them to the unique needs of your particular project

Every construction project of an organization is used for development of a particular structure or a building. Construction projects are the mixture of the process which includes the tangibly assembling as building or an infrastructure (Hardin & McCool, 2015). The construction projects are not a single project, this projects holds various types of small projects also or mini projects. In a successful construction project it must be executed by using an effective planning and in a cost-effective manner. All of the construction project requires some elements which are the most important for successful completion of a project. This elements are the logistics scheduling, building materials and safety of the construction site.

In this document the selected project is a hospital construction project. For the proper evaluation of the project a stakeholder analysis plan will be developed for the selected project. Following that activates will be described which are required for the building relationship with the core team. Next stakeholder engagement assessment matrix will be developed and also the communication matrix will be also developed. Further, project meeting document will be created in this document.

1. Stakeholder analysis for the project:

Project stakeholder analysis of hospital construction project
	Internal	External
Affected by project process	Craft: · Site Joiner · Shop fitter · Wood machinist · General construction · Roofer · Scaffolder · Plant Mechanic · Labourer · Bricklayers · Ceiling Fixer · Thatcher · Plasterer · Steel erectors/structural · Painter and Decorator · Demolition Operative · Plant Operator Technical: · Architectural Technician · CAD operator · Construction Technician · Civil Engineer · Plant Technician · Roofing Technician · Estimator · Buyer Statutory authorities: · Planning authorities · Transport and Infrastructure · Coastal Authorities · Building Control department: · Emergency services · Pressure groups · Trade associations · Suppliers · Marketing Procurement · Regulatory authorities Professional group: · Project Manager · Architects · Building Surveyor · Site Foreman · Planner · Quantity Surveyor · Geospatial Modeller · Construction Manager · Hydrographic Surveyor · Site Supervisor · Structural Engineer · Town Planner · Contracts Manager · Managing Director · Chairman · Facilities Manager · Commercial Manager Investor in the project Medical team: · Doctors · Dieticians · Discharge Co-ordinators Non-medical team: · Nurses · Domestic Staff · Receptionist Staff · Security · Ward Clerks · Ward Managers	· Local, and National authorities and governments · Social Services · Special interest group · Union · Competitors · Environmental · Environmentalists · Local communities · The general public · Interests groups · Regulators · Real estate owners · Nearby residents · Trade and industry
Affected by project results	· Investor · Internal customer · Craft · Users	· Client · Competitors · Special interest group · Public · Doctors


WHAT IS IMPORTANT TO THE STAKEHOLDER		STAKEHOLDER		STAKEHOLDER		STAKEHOLDER
POWER		PROEJCT MANGER		SPONSOR
INTEREST		PROEJCT MANGER		TECHNICAL TEAM
INFLUENCE		PROEJCT MANGER		TEAM LEADER
IMPACT		ALL THE INTERNAL STAKLEHOLDER				EXTERNAL STAKEHOLDER
URGENCY		PROEJCT MANGER		SPONSOR		TEAM LEADER
LEGITIMACY		PROEJCT MANGER		SPONSOR		EXTERNAL STAKEHOLDER
TOTAL		6		5		3
PRIORITY		KEY		KEY		OTHER
STAKEHOLDER MATRIX
INTEREST IN PROEJCT	STAKEHOLDER PRIORITY		PRIORITY		MITIAGATION STRATEGY
POWER	PROEJCT MANGER ,SPONSOR		Key		Assess the requirement
INTEREST	PROEJCT MANGER,TECHNICAL TEAM		Key		Improvement throughout the project
INFLUENCE	PROEJCT MANGER, TEAM LEADER		Other		Take input and assess properly in terms of project goal and objective
IMPACT	ALL THE INTERNAL STAKLEHOLDER , EXTERNAL STAKEHOLDER		Key		Improvement throughout the project
URGENCY	PROEJCT MANGER, SPONSOR , TEAM LEADER		Key		Create proper schedule and modify as required with approval from the stakeholders
LEGITIMACY	PROEJCT MANGER, SPONSOR , EXTERNAL STAKEHOLDER		Key		Assess issues, opportunity for improvement and integrate with project

2. Activities for building stakeholder relationship:

PROJECT DECISSION MAKING GUIDE
METHOD	WHEN
Decision taken by sponsor	Critical decision is needed for project Project requires huge financial investment Project requires large financial planning
Decision provided by project manager	Project requires critical decision and modification is not possible in the tie schedule
Decision take by functional manger	Project requires detailed input regarding project functioning for designing plan for project progress
Discussion between core teams and decision taken by project manger	Project requires core team value for effective execution of the project
Involvement of core technical team	Technical details plays an key role for project integration and execution
Recommendation provided by one or two team members	Detailed investigation is required and team value plays a critical role for project success
Decision taken by one or two team members	Detailed investigation is required, however no need for team input

3. Stakeholder engagement assessment matrix:

STAKEHOLDER ENGAGEMENT ASSESSMENT MATRIX
Stakeholders	Unaware	Resistant	Neutral	Supportive	Leading
Craft team	B
Technical team			A	B
Medical team		A
Non-medical team			C		B
Project investor		C		B
Statutory authorities
Departmental team	B
Local, and National authorities and governments		A			B
Environmentalists Local communities	C			B
The general public Interests groups			B
Real estate owners		B		A
Nearby residents		B		A
Trade and industry			A
Social Services				C
Environmental regulators			B	B
Special interest group			C
Union		B		A
Competitors		B

4. Project communication matrix

PROJECT COMMUNICATION MATRIX
Stakeholder	Learn from	Share with	Timing	method	Owner
Project team (crafts team, technical team, professional group )	Mistakes and priority	Detailed status of the project including Proper schedule for the project, cost for the project, risk analysis and mitigation plan and project quality and control measures and overall project progress	Weekly	Email, intranet, push message	Team leads
Project team (crafts team, technical team, professional group )	Mistakes and priority	Collaboration	As required by the project	Email, intranet, push message	Team leads
Project team (crafts team, technical team, professional group )	Requirement and progress of project	Collaboration	Every alternative week	Meeting	Project manager
Sponsor and investor	Mistakes and priority	Approval for the project	as required	Email/voice mail	Project manager
Sponsor and investor	Mistakes and priority	Project status	Monthly	Meeting	Project manager
Vendors	Requirement and priority	Detailed project status	Weekly	Email	Project manager
Vendors	Project progress and success	Collaboration	As required	Email	Project manager

5. Project Meeting Plan:

Project Meeting Agenda

Project Team: Architects. Date: 16/11/18 Time: 11:00 am. Place: Sydney, Australia

PURPOSE: Review of design plan of the hospital.

Topic Person Time

Review Agenda James Smith 2 min

Summary David Jones 5 min

Meeting Evaluation Grace Williams 2 min

Project Meeting Minutes

Project Team: Architects. Date: 17/11/18 Time: 11:00 am.

Members Present: David Jones, James Smith, Grace Williams, Luke Brown, Jackson Wilson, Erin Tylor and Chris Johnson.

Decision Made: The hospital will be constructed with fire-resistive design.

Issues Log:

Resolved Issues: Communication gap between the design team and the architect team.

New Issues: Bad organizational structure.

Action Item Person responsible Completion Date

Productivity Increment Luke Brown 5/12/18

Contractor Selection Chris Johnson 12/12/18

Granting Permission Erin Tylor 28/11/18

Site Evaluation Grace Williams 25/11/18

Meeting Evaluation:

From the meeting it has been evaluated that the construction of the building project will follow the fire-resistive design. The fire resistive design will make the hospital less vulnerable to the fire (Zhang & Li, 2015). This decision has been made because there are various past fire cases in hospitals. The previous resolved issues and the new issues in the project is discussed. Some actions which are needed for the project is described in the meeting.

Project Issues Log

Open Issues

Name	Date Opened	Originator	Potential Impact	Progress
Governmental Objection	5/8/18	State Government	Delay in project	Government will send approve letter within two weeks
Increased Project Cost	9/9/18	Project Delay	Financial problems	Meeting with the stakeholders has been done and the project budget approval will be done within one month.
Unpaid Workers	15/10/18	Financial Problems	Temporary halt of the project	Half of the payments has been done, after full payment the project will execute normally.

Closed Issues

Name	Date Opened	Originator	How Resolved	Date Closed
Communication Gap	5/8/18	Team management	Follow up has been taken of the team members	14/9/18
New Technology Implementation	5/8/18	Engineer Team	Proper training has been given	7/9/18
Height Related Safety issue	9/10/18	Construction Team	Proper caging has been done in the outer portion of the building.	20/9/18

Project Meeting Plus-Delta Evaluation

The project meeting was well organised as all the risk factors of the projects are evaluated in the meeting and the mitigation technique has been assessed in the meeting (Alarcón, 2014). There are some project issues which are opened. The progress of mitigation of those risks has been assessed. Also, how the other issues has been closed is assessed. In the next meeting discussion about this risks can be continued.

The project can be improved by previously assessing the risks related with the project. In this meeting the design team and the engineering team can be included for better collaboration among them (Tenera & Luís Carneiro, 2014). This might be improved the overall performance of the project.

Conclusion:

From the above discussion it can be concluded that the project plan development is very much essential for competition of a project effectively. In this document the considered project is the hospital construction project. To develop a project plan effectively stakeholder analysis has been done in this document. Following that activities for relationship building is described. Stakeholder engagement matrix has been also done in this document. Further, a communication matrix and a document for the project meeting has been successfully developed.

References:

Alarcón, L. (2014). Lean construction. CRC Press.

Andriof, J., Waddock, S., Husted, B., & Rahman, S. S. (2017). Unfolding stakeholder engagement. In Unfolding stakeholder thinking (pp. 19-42). Routledge.

Bourne, L. (2016). Stakeholder relationship management: a maturity model for organisational implementation. Routledge.

Hardin, B., & McCool, D. (2015). BIM and construction management: proven tools, methods, and workflows. John Wiley & Sons.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Missonier, S., & Loufrani-Fedida, S. (2014). Stakeholder analysis and engagement in projects: From stakeholder relational perspective to stakeholder relational ontology. International Journal of Project Management, 32(7), 1108-1122.

Ruesch, J., Bateson, G., Pinsker, E. C., & Combs, G. (2017). Communication: The social matrix of psychiatry. Routledge.

Svejvig, P., & Grex, S. (2016). The Danish agenda for rethinking project management. International Journal of Managing Projects in Business, 9(4), 822-844.

Tenera, A. M. B. R., & Luís Carneiro, P. (2014). A Lean Six Sigma (LSS) project management improvement model. SELECTED PAPERS FROM THE 27TH IPMA (INTERNATIONAL PROJECT MANAGEMENT ASSOCIATION), 912-920.

Zhang, Q., & Li, V. C. (2015). Development of durable spray-applied fire-resistive engineered cementitious composites (SFR-ECC). Cement and Concrete Composites, 60, 10-16.

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