How Toyota's Management System Enhances Organizational Learning

Toyota's Principles of Learning System

Question:

How to Management System Helps the Organization in Multitude Activities?

The organizational learning process is the system, which enables the knowledge of an organization to be retained and used in proper manner that enables the company to gain learns from the past experience that is gained. The current study focuses on various aspects of the knowledge and learning process of Toyota Company that has enabled them to one of the top automobile companies of the world.

There are four principles of learning system that are used in the Toyota Company coupled with the work process. The managers of the company uses fine-tuning system to make sure that all the knowledge regarding the matter of operations are done successfully. The learning system also consists of different types of work experiment, which ensures that there is continuous forms of learning and also help to identify the areas that can be improved.

The Toyota Company has initiated the platform for open discussion, which helps them to discuss the issues that are faced within the company.  During the time of open discussion, it is possible for every people within the organization to make sure that they can raise the issues that are faced in the operations of the organization.  It is also the duty of most of the managers of the organization to make sure that they arrange the session of open discussion, which also help them to improve the performance of the company. It is with the help of open discussion, which will also help the managers of a company, to better communicate with the workers.

With the help of most of the consensus problem solving ability, it is possible to for the Toyota Company to raise the issues that are faced within the workplace. With the help of consensus solving ability, it is possible to arrange group discussions sessions, which help to deal with the issues that are faced by the Toyota Company (Dent and Whitehead 2013). It is also possible to get multiple solutions for issues, which increase the chance of the problem solving ability. The consensus problem solving ability also encourages the workers of the Toyota Company to take a part in the problem solving part of the company.

It is important to ensure that both qualitative and quantitative forms of data are used in order to make use of the Knowledge System of the Toyota Company. With the help of qualitative data it is possible to get the statistics of the overall profit and loss of the Toyota Company. On the other hand, with the help of quantitative data, it is possible to evaluate the reason for the overall profit and loss of the company, which will help the company to realize the make plans for the future improvement. Proper collection of both quantitative and qualitative data is one of the main reasons for the improved Knowledge System of knowledge system.

Validation of the data is an important part, which helps to ensure that the data that is collected about the Toyota Company is reliable and can be used as the purpose of reference. It is important to ensure that the data is collected from the reliable source and thereby it can be used for future reference.  It is also important to ensure that the data that is collected can be used in the matters of accessing the position of the company.

Open Discussion and Consensus Problem Solving

With the help of the approvals, it is possible for the Toyota Company to ensure that the data, which is collected, is of reliability and can be used for future reference. Without the proper approval from the management, it is possible to ensure that proper data are being used in the research work. The manager of the company also needs to ensure that they approve the valid and the reliable forms of data.

It is the duty of the manager of the Toyota Company to ensure that they record and keep detailed notes of all the issues that are within the workplace of the organization. The problem recording system will also help the Toyota Company to make sure that they can help to deal with the issues that are raised faced by the company.

The main purpose of the record system is to ensure that it is possible use data for future purpose. It is the duty of the managers to ensure that they extract the data from the proper sources that can help to deal with the issues that are faced by the company. The proper matter of data extraction can help to deal with the consequence of problem solving with the organization.

All the project work within the workplace of Toyota needs to have proper use of the data that can help to deal with proper use of the Knowledge System. With proper Knowledge, it is possible to deal with the challenges in the workplace. This will increase the chance of the company to get success from the overall project work. One of the main reasons for the success of the Toyota Company is that they are able to make the proper use of the Knowledge System.

 It is never possible for the Toyota Company to make sure that they use the Knowledge System in proper manner.  The application process of the Knowledge will help to ensure that the information within the Knowledge System of Toyota are utilized properly and that can be used by the company during the time of making project plan.

With the help of the latest form of information storage system, it is possible to deal with the matter of knowledge storing system. The Toyota Company needs to store the data of knowledge system in proper manner, which will enable them to retrieve the data from database that is one the latest forms of information system technology. Revival of the information from the Knowledge system can help to deal with the issues of the Knowledge system.

With the help of the of knowledge system it is possible to ensure that only the valid and the reliable information are stored within the database of the company. Toyota Company needs to apply the latest form of data storing technology to make sure that they data that is used within the Knowledge system can help to deal with the future issues that the company may face.

Distribution of the Knowledge system and the relevant information will help the Toyota Company to raise the awareness about the information that is available to the company. It will also ensure that every stakeholders of the company is able to understand the importance of the project work that is undertaken. It is the important for the Knowledge system to ensure that all the relevant information is properly distributed among all the stakeholders of Toyota.

Using Qualitative and Quantitative Data for Knowledge System

The knowledge system can be a part of the standard procedure and practice that will help to ensure that all the relevant information are used in the operation management of Toyota. It is also with the help of the standard procedure that the Toyota Company can ensure that only valid information is used in the standard management practice. With the practice of the Knowledge system it is possible to encourage the workers to use the proper and reliable information for making plan of important projects of the company.

The routine use of the knowledge system will ensure that the data within the latest forms of information technology can be used by the Toyota Company in the overall planning process. It is also possible to deal with the latest forms of technology that will help in the purpose of routine of the data system. It is the duty of the managers of Toyota Company to make sure that all the employees of the company have the ability to make use of the knowledge system is used properly. With routine use of the knowledge system, it is possible to ensure that the data are used in the proper manners and that can help to deal with the forms of information management.

By facilitating the use of the knowledge system is one of the main parts that can be used by the company to make open discussions. Hence, it is possible for the employees of the company to express upon their opinion. It will also ensure that the information within the knowledge system is used in the proper manner and all the employees of the Toyota Company are well informed.

The lack of awareness among the employees is regarded to be the main inhibitors to great use of the knowledge (Noruzy et al. 2013). The lack of coordination within the employees and managers of an organization is also regarded as the as a major inhibitors of knowledge.

 It is the duty of operational manager of Toyota to use the information system that can be done by holding regular meetings with the customers and also help the employees of the company to get proper information. 

The knowledge management system immensely helps to integrate as well as share the knowledge within any organization or other institution. This particular system is immensely focused on transforming the information into knowledge so that the organization can take benefit of it (Hislop 2013). The knowledge management system is used for enhancing the service quality, client satisfaction as well as staff performance.

nowledge management system helps the organization in multitude activities, which are mentioned below

• Better and quicker decision making
• Better identification of relevant resources
• Reusing expertise, documents and ideas
• Avoidance of redundant effort
• Avoidance of repeating mistakes
• Communication of effective information
• Stimulation of innovation

There are several major organizational areas where the knowledge system has failed to entry until today. The major reason for limiting knowledge system in these areas is the greater complexity and lack of relevance. It has been observed these areas are managerial support, security management etc (Borghoff and Pareschi 2013). The organization does not find any relevance of knowledge management in these areas, as the individuals are not aware of the entire information to develop effective knowledge.

The knowledge system is a major tool for providing greater performance in several areas of organizational practice. The cost-benefit analysis, financial analysis, employee performance analysis as well as organizational effectiveness analysis are the most crucial areas, where the knowledge system could be most effective for the organization (Jones and Sallis 2013).

There are multiple factors, which are highly influential in the context of defining success of the knowledge management system. In this context, these factors are mentioned below

• The managers need to broaden their level of support in implementing the knowledge system
• The technology must be integrated with the knowledge system. The initiation of technology itself is not the solution.

The organization need to take any kind of decision regarding its business activities with the consent of associated stakeholders. The organization must initiate policy where the stakeholders would hold meeting. Every stakeholder would present the necessary information to the meeting. This meeting would be focused on providing opportunity to the stakeholders for brainstorming on the acquired information. The brainstorming process would create knowledge from the information, which thereby help to undertake necessary decision with the consent of every stakeholder.

The undertaken decision would be then discussed with the top managers and executive officers to ensure that the decisions would be able to uphold the organizational values and goals. The decision would be implemented only after the top management of the organization provide approval.

The personnel of the organizations must be aware of the intricacies of consensus planning so that they can implement this process in the ground level of the organization. In order to do that, they need to be trained in brainstorming process, data collection process as well as decision-making process.

In order to implement the improvement plan the organization need to be focused on generating awareness within the organization. The employees are needed to know the process and the potential benefit of the improvement plan. The organization also needs to provide effective support and training so that the organization receives no resistance from the employees.

Conclusion

The well-developed learning process that is backed up by the efficient knowledge system has enabled the Toyota Company to be one of the most successful global brands. It is important for global brands to ensure that the organizational knowledge system is used properly that helps in the development of the overall organization and also improve upon the skills of the employees.

Reference List:

Hislop, D., 2013. Knowledge management in organizations: A critical introduction. Oxford University Press.

Borghoff, U.M. and Pareschi, R. eds., 2013. Information technology for knowledge management. Springer Science & Business Media.

Jones, G. and Sallis, E., 2013. Knowledge management in education: Enhancing learning & education. Routledge.

Becerra-Fernandez, I. and Sabherwal, R., 2014. Knowledge management: Systems and processes. Routledge.

Noruzy, A., Dalfard, V.M., Azhdari, B., Nazari-Shirkouhi, S. and Rezazadeh, A., 2013. Relations between transformational leadership, organizational learning, knowledge management, organizational innovation, and organizational performance: an empirical investigation of manufacturing firms. The International Journal of Advanced Manufacturing Technology, pp.1-13.

Dent, M. and Whitehead, S. eds., 2013. Managing professional identities: Knowledge, performativities and the'new'professional (Vol. 19). Routledge.