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Project Name: Quota Park Shared Foothpath

Date: 22nd April 2017 Project Controls Report

Project Ownership: Project Sponsor and stakeholders

Prepared by: (Please enter the names)

Distribution List: Project Manager and Project Sponsor 

Auditable Category

WBS ID and Item Description

Applicable metrics

1.

Performance / Progress

1.1

Performing the project under the contract

Resource utilization

Percentage of completed task

1.2

Payment of

fees or charges required to comply with the requirements of the WH&S Act

Cost variance

Planned value

1.3

Removal and disposal of existing concrete path as per marking in the drawings

Project scope management

Change request to scope of work

2.

Compliance

2.1

Time for notification of claims

Project schedule management

Schedule variance

2.2

Project code and guidelines

Audit plan

Follow guidelines report

2.3

Safety and environment management

Environment Management plan

Safety management plan

3.

Quality

3.1

Proper and tradesman like workmanship

Project quality management

Worker quality measures

3.2

Material should have brand

name, model number

Quality

Customer satisfaction

3.3

New

materials in conformity with description of merchantable quality

Quality control

Inspection

4.

Change / Exit

4.1

Configuration items record

Performing integrated change control

Change control tools

4.2

Change to work required to comply with legislative requirement

Expert judgement

Change request to scope of work

4.3

Change in tender documents

Schedule and effort

Review of tender document

5.

Risk

5.1

Lack of coordination among the project team members

Resource utilization

Project communication plan

5.2

Weather problem

Project risk management

Control management

5.3

Road safety and clear visibility risk

Safety management plan

Control management

6.

Best Practices / Lessons to be Learned

6.1

Resource and budget management

Resource utilization

Planned hours of working

6.2

Reporting

Percentage of project completed on the time

Review of cost and schedule report

6.3

Quality of final project result

Quality management plan

Investigation and inspection

Audit Category

Item

When will it be conducted?

Who will conduct?

Purpose (discovery or decision-making)?

Performance / Progress

Performing the project under the contract

In 10 days

Project Manager

Discovery

The project should meet with its project objectives mention in the tender document.

Payment of

fees or charges required to comply with the requirements of the WH&S Act

In 15 days

Financial Manager

Discovery

On time, payment should result into start of the project earlier.

Removal and disposal of existing concrete path as per marking in the drawings

Within 1 month

Auditor

Decision making

Proper footpath should be constructed.

Compliance

Time for notification of claims

14 days

Project Manager

Discovery

Time is required to notify so that all the stakeholders should know the time requirements of legal basis of claim.  

Project code and guidelines

10 days

Auditor

Discovery

All the stakeholder should require to know code and guidelines of construction working to minimize any safety risks.

Safety and environment management

2 weeks

Safety Manager

Decision making

Before work on the project, safety and environmental plan should require to review.

Quality

Proper and tradesman like workmanship

5 days

Auditor

Decision making

If there is proper workers work for the tender project, then it will raise the quality of the plan.

Material should have brand

name, model number

1 month

Auditor

Discovery

If the materials contain brand name and other details, then it is easy to identify if the product is of good quality or not.

New

materials in conformity with description of merchantable quality

1 month

Auditor

Decision making

New materials are purchased so that it reduces the changes of damage or failure.

Change / Exit

Configuration items record

15 days

System Administrator

Discovery

Items related to configuration are identified.

Change to work required to comply with legislative requirement

20 days

Project Manager

Discovery

Legislative requirements are identified.

Change in tender document

1 week

Project Manager

Decision making

If any changes are required, then it should have done to get better project outcomes.

Risk

Lack of coordination among the project team members

1 month

Project Manager

Decision making

A project coordinator should be appointed for implementing better coordination among the team members to overcome with confusion issues.

Weather problem

1 month

Auditor

Discovery

The weather problems are discovered to take measures to mitigate it.

Road safety and clear visibility risk

2 months

Safety Manager

Decision making

Before work on the project, safety and environmental plan should require to review.

Best Practices / Lessons to be Learned

Resource and budget management

40 days

Resource Manager

Discovery

Proper resource allocation is done to all the project activities and proper budget planning is also done.

Reporting

25 days

Project Manager

Decision making

All the project reports should be prepared on time containing all required information.

Quality of final project result

15 days

Quality Auditor

Discovery

The final and desired project results are checked for its quality.

Controllable Category

Item & Explanation

PMBOK Knowledge Area

Input

Tool & Technique

Output

1. Deliverable

1.1

Road Construction to be transported

Release plan

Expert judgement

Final product and service

All the road equipments are delivered on time so that the footpath construction work is started on time.

1.2 Construction of hand placed concrete paving, footpath and bikeways

Accepted deliverables

Expert judgement

Final products and services

All the project deliverables are accepted to meet with project requirements.

1.3

Earthwork to be completed sustaining quality condition

Organizational process and assets

Analytical techniques

Feedback

In order to maintain the quality of the Quota park shared footpath, a good value earthwork and progress are achieved.  

2. Configuration

2.1

Calculation of new job condition due to public safety matters

Integrated change control

Meetings

Deliverables

There are possibility of accidents in the working site, therefore safety plans and measures are taken for the workers.

2.2

Project Life cycle

Project management Plan

Expert opinion

Deliverables

It consists of project initiation, planning, execution and then closure. It is required to understand to guide the project from its initial to completion stages.

2.3

Audit report

Audit plan

Meetings

Audit report

It provides with the financial status of the project. It consists of assets and liabilities. After finalization of financial statement, the project contains further evaluation.

3. Status Accounts

3.1

Work

Agreements and contracts

Expert judgement

Project charter

All the project contract documents are followed to prepare the tender document for Quota park pathway. Inspection of the work materials, machinery, equipments are also done.

3.2

Planning

Project management plan

Meetings, Expert opinion

Deliverables

Audit plan, energy management plan, construction management plan, traffic management plan and quality control are planned.

3.3

Cash Current Position,

Control

Project management plan

Analytical judgements

Project control report

The scheduled budget are controlled so that no extra cost are added later.

4. Logs

4.1

Capturing problems as well as monitoring until project is finished

Work performance reports

Meetings

Change log

Until the project work is finished, the problems are identified and it is mitigated to get proper project outcomes.

4.2

Daily weather condition

Environmental factors

Expert judgement

Project document updates

The weather condition is not easy to overcome with. Therefore, in the site project such as construction of footpath there is possibility of heavy rain.

4.3

Record eco-friendly condition status

Project statement of work

Meetings

Project charter

As it is a construction work of footpath in the park, therefore there are environmental factors that cause failure in the project. The project manager requires recording the factors and mitigating them. A status report is prepared to identify the project progress.  

5. Issues

5.1

Co-ordination between project teams

Communication report

Expert judgement

Project communication plan

Among the project team, proper communication channel is used such as daily meeting, face-to-face interaction, to interact with others.

5.2

Implementing decisions

Documentation review

Information gathering techniques

Risk register

All the project related decisions are implemented so that all the issues regarding decision-making are mitigated.

5.3

Removal of existing facility during working hours

Organization process assets

Checklist analysis

Risk register

At the working hours for the project plan, existing facilities are removed to complete it within time as well as budget. All the works should finish within time so that there are no delay in the project completion.

6. Procurements

6.1 Money value

Project schedule

Market research

Procurement statement of work

Value for the money is core principle to underpin the decisions on the government procurement.

6.2 Increase participation of the stakeholders

Stakeholder register

Expert judgement

Procurement documents

The entire project stakeholder should give and equal contribution into the project work so that it must finish on time.

6.3 Training opportunities

Source selection criteria

Independent estimate

Change requests

Training is provided to the workers so that they become expertise in the construction field.

Areas for consolidation

Actions required

Time required

Processes

Communication plan to interact with the team members

A proper communication plan is prepared to mitigate the lack of coordination risks.

10 days

Meeting, face-to-face interaction

Preparation of final audit report

Final report is prepared and it is checked by the project manager so that it meets with the required project outcomes.

1 week

All the project deliverables exit criteria should require meeting. All the project deliverables are requiring to transfer to the customer as well as supported functions.

Risk management plan

All the risks are required to identify at the end of the project plan to get a good project outcomes.

10 days

Risk register

All the risks should be mitigate on time so that there are no such risks in the project.

Training requirement

A training program should be conducted for the workers so that they become expertise in the construction field.

1 month

Training programme

Capturing problems as well as monitoring until project is finished

At the end of the project plan, all the tasks should require to monitor to review if there are any errors and risks within it.

10 days

Risk management plan

All the risks should be mitigate on time so that there are no such risks in the project.

Budget plan

All the budgets plan are required to be done so that further there are no such addition of resources in the project plan.

1 month

Cash flow, earned value estimation

The project plan should complete within the deadline so that there are no such addition of any further resources.   

Project Life cycle

It consists of project initiation, planning, execution and then closure. It is required to understand to guide the project from its initial to completion stages.

1 week

Deliverables

All the project deliverables exit criteria should require meeting. All the project deliverables are require to transfer to the customer as well as supported functions.

Lessons learned

Proper resource allocation is done to all the project activities and proper budget planning is also done. All the project reports should be prepared on time containing all required information.

1 month

Quality control

The final and desired project results are checked for its quality.

Final submission of audit and termination report

Within schedule timeframe, all the project related reports should require to submit to the project manager. All the project contract documents are followed to prepare the tender document for Quota park pathway. Inspection of the work materials, machinery, equipments are also done.

1 month

Delivery of the final report

Week

Week 1

Week 2

Week 3

Week 4

Week 5

Week 6

Week 7

Week 8

Preparation step

Review audit contract

Review earlier audit reports

Assemble audit team

Kick off

Kick off meeting

Finalizing access to the materials

Audit Phase 1

Audit of the statement of income and balance sheet

Development of preliminary questions

Discussion of the questions with the clients

Preliminary findings for phase 1

Audit Phase 2

Audit of the tender development operations

Development of preliminary questions

Discussion of the questions with the clients

Preliminary findings for phase 2

Audit Phase 3

Audit of the tender development operations

Development of preliminary questions

Discussion of the questions with the clients

Preliminary findings for phase 3

Audit consolidation

Consolidate of the findings as well as recommendations

Preparation of the audit report draft

Delivery of the final audit report

Completion of audits

References

Barnes, S, Ceen, F, Gardener, J & Hughes, M 2015, Students as Academic Partners Project: Audit of Team Work Practice within Worcester Business School.

Boyle, DM, DeZoort, FT & Hermanson, DR 2015, The Effects of Internal Audit Report Type and Reporting Relationship on Internal Auditors' Risk Judgments. Accounting Horizons, 29(3), pp.695-718.Gonzalez-Padron, T & Ferguson, JM 2015, Using a Service Audit Project for Improving Student Learning in a Service-Marketing Course. Marketing Education Review, 25(2), pp.99-116.

Kerzner, H 2013, Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Nalewaik, A & Mills, A 2015, Project Performance Audit: Enhanced Protocols for Triple Bottom Line Results. Procedia-Social and Behavioral Sciences, 194, pp.134-145.

Rose, KH 2013, A Guide to the Project Management Body of Knowledge (PMBOK® Guide)—Fifth Edition. Project management journal, 44(3), pp.e1-e1.

Schwalbe, K 2015, Information technology project management. Cengage Learning.

Snyder, CS 2014, A Guide to the Project Management Body of Knowledge: PMBOK (®) Guide. Project Management Institute.

Turner, JR 2014, The handbook of project-based management (Vol. 92). New York, NY: McGraw-hill.

Walker, A 2015, Project management in construction. John Wiley & Sons.

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[Accessed 26 February 2024].

My Assignment Help. 'Audit Plan And Termination Plan For Quota Park Shared Foothpath' (My Assignment Help, 2022) <https://myassignmenthelp.com/free-samples/ppmp20010-executing-and-closing-projects/project-audit-and-termination-report-file-A15CAA.html> accessed 26 February 2024.

My Assignment Help. Audit Plan And Termination Plan For Quota Park Shared Foothpath [Internet]. My Assignment Help. 2022 [cited 26 February 2024]. Available from: https://myassignmenthelp.com/free-samples/ppmp20010-executing-and-closing-projects/project-audit-and-termination-report-file-A15CAA.html.

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