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Team Charter

Discuss About The Executing And Controlling And Closing?

The discipline in which initiation, planning, executing and controlling and closing of the work or some or the other new aspects is done with the help of a team is known as project management. Team engagement is one of the most important aspects attached with project management with the effect of which work could be processed in a proper way. In this section of the report, proper information relayed with team work and various other aspects will be provided. The report is based upon Globex Virtual Precision Agriculture and Virtucon Consultancy. Gaining information related with Globex and Virtucon will help in evaluating the most effective path for managing the project. It is necessary that all the team members should work properly on the project and should have a proper knowledge of the importance of effective communication and coordination to manage the project in a proper way.

Team management is one of the most important aspects attached with any project, it is necessary that a proper number of people should work on a project. Evaluating the requirement of human resource and working towards to gather all the required people in the project will help in bringing quality to the same (Kumaraswamy, et. al., 2017). Hence, in this section of the report evaluation of all the team members who will work on the project will be evaluated. This will provide a better set of solution and direction so as to manage the project in the way it is required.

Team Member

Skills and Abilities

Roles and Responsibilities

Operations

Team Member 1

A good Leader

Ability to solve the issues and problems of the people

Innovative thinking skill.

Managing work

Critical thinking

Forecasting the future aspects

Leading the team and providing them a set direction to manage the work.

Developing a proper plan for all the team members following which they can manage to achieve the set targets.

Will have to evaluate a proper and relevant set of innovative ideas which could provide a set direction for the growth.

Will have to listen to the issues of every single member working on the team so that clashes could be removed and work could get managed in a proper way.

Team member one which is a leader of the team will have to handle all the areas of the project. He will be responsible to manage the team in a proper way and will have to resolve all the issues and availing a set direction for the success of the project initiated (Ginsberg, 2016).

Team Member 2

Project management skills.

Resolving technical issues

Processing the work smoothly

Resolving queries

Working with patience

The team member will have to look after every single aspect related with the technicalities of the project (Cobb, 2012).

Will have to resolve technical queries attached with the project.

All the technical aspects will be managed by the project manager. It is required that the team member should provide a solution to all the technical queries and should cross check the programming and coding to manage the project in a proper way.

Team Member 3

Skills to understand market requirement

Analysing current situation of the market.

Evaluating project requirements and understanding whether the project will be selected or rejected.

Surveying with people.

Will have to analyse the present and future requirements of the project.

Will have to indulge in various market surveys so as to gather a proper set of information related to the choice and preferences of the people (JIE, 2017).

Marketing and sales and distribution department will be managed by the team member 3. It is required that the member should gather an appropriate and relevant set of information related to the market and evaluate the requirement of the project in the current market.

Globex Corp and Virtucon are the organisation s which remains indulged in the practices of creating some or the other new thing. These are the organisations which work towards to provide better and refined technology to manage the work. Globex is the company which remains indulged in creating the new technology which could help in making agricultural processes more effective and environmentally effects. On the other hand, Virtucon is the company which is indulged in the practices of developing some or the other new project which could make the working process more easy and effective (Pigott, & Hobbs, 2011). Hence, to manage all the aspects related to project a learning life cycle is developed by these companies. Following this learning lifecycle will help in managing the project in a more appropriate way.  

 

                                                                              (Ajilchi, & Kargar, 2015)

Learning Cycle

According to Kolb’s, it is necessary that the experience should be gained with each and every activity of the project, and then the information should be shared regarding the learning gained by an individual. After sharing the information it is required that all the processes related with the information should be taken into consideration and generalization should be done. Generalisation will help in eliminating the unnecessary information and selecting the most relevant options to manage the project (Cengage Lea Schwalbe, 2015). After generalization, selected information will be applied to the project with the help of which further processing will be done. This will help in managing project aspects in a more refined and effective way.

The meeting will be organized at every level of the project in which all the team members will share related to their learning. This will help in developing proper strategies for the project progress and will provide a set direction to manage the same (Ruble & Harris, 2014).

#

Communication

Medium

Delivery Date

Frequency

1.

Communicating with Project Team

Meetings

01/09/2017

Daily

2.1.

Executive Sponsor Communication

PPT

05/09/2017

Weekly

2.2.

Communicating with Sponsors

Telephonic Conversation

10/09/2017

Weekly

3.

Information Circular

Letter/ Circular

11/09/2017

Daily

4.

Notifying Roles and Responsibilities

Meeting

12/09/2017

One Time

5.

New Information Sharing

Meeting

20/09/2017

According to the requirement

6.

Notifying Merit Percentage

Email

25/09/2017

Weekly

7.

Guiding Individuals

Meeting

26/09/2017

Weekly

8.

Creating and Distribution of the letters

Letter/Mail

27/09/2017

Weekly

9.

Taking Feedbacks

Meeting

28/09/2017

Weekly

10.

Resolving Issues

Meeting

30/09/2017

Weekly

(Kumaraswamy, et. al., 2017)

The above communication plan developed will help all the team members in understanding that when they will have to attend the meeting and when they will get circular or emails related to the information. This will help them in managing the flow of communication and developing a proper set of coordination among each other (Ginsberg, 2016).

Availing such type of information in a well in advance form help the team members in managing the flow of communication and remaining informed related with every single aspect of the project.

For a project manager, it is important that he should manage the communication system and the flow of information and develop a communication plan will provide a set direction for every single team member (Cobb, 2012). This will help them in remaining informed and processing the work accordingly.

Understanding every single aspect related to project management I can evaluate that managing an Information Technology could become easy of all the things could go according to the plan (JIE, 2017). According to me, team work is one of the most important aspects which should be kept on priority prior to working on any IT project. Working with a team will help in providing better and effective set of the solution at every phase of the project.

I have understood that to manage a project one should have leadership qualities (Pigott, & Hobbs, 2011). There are many of the phases I which leadership is one of the aspects which required to be applied. It is hard to manage a project if proper leadership practices will not be applied to the same. Leadership styles help in managing the team members in a proper way and help in bringing quality to the project.

With the help of this report, I have developed an understanding that planning should be done in a proper plan. Developing a proper set of plans in relation to IT project will help in implementing every single activity in a proper way (Ajilchi, & Kargar, 2015). It is required that all the team members should follow the plans in a proper way so that they can attain success in managing the project and could process the work effectively.

The report also helped me in understanding that a proper communication plan should be developed for the project management team. The communication plan will help all the team members in remaining informed regarding every single activity of the project. This will help project manager in gathering information related to queries and issues faced by the team members while working on the project and will help in resolving their issues in a proper way (Cengage Lea Schwalbe, 2015).

Conclusion

It could be concluded that planning is one of the most important aspects attached to the project. It is necessary that project leaders should work towards to manage the flow of information to manage every single activity of the project. Developing a team charter, communication plan and understanding the project lifecycle will help in managing the project in a more appropriate way and will provide a better option for bringing quality to the project.

References

Ajilchi, B. and Kargar, F.R., (2015). Prediction of job stress among employees through the dimensions of time management skills by managers. Indian Journal of Science and Technology, 8(34), 1.

Cengage Lea Schwalbe, K., (2015). Information technology project management. Cengage Learning.

Cobb, A. (2012). Leading project teams. Los Angeles: Sage Publications.

Ginsberg, N. (2016). Determining the context of an international development project. The Journal Of Developing Areas, 50(5), 431-442.

JIE, Z. (2017). Exploration and Analysis on Professional Financial Skill Teaching of Applied Undergraduate Accounting Specialty. DEStech Transactions on Economics, Business, and Management, 122-133.

Kumaraswamy, M., Mahesh, G., Mahalingam, A., Loganathan, S., & Kalidindi, S. (2017). Developing a clients’ charter and construction project KPIs to direct and drive industry improvements. Built Environment Project And Asset Management, 7(3), 253-270.

Pigott, D. and Hobbs, V. (2011). Complex knowledge modeling with functional entity relationship diagrams. VINE, 41(2), 192-211.

Ruble, W., & Harris, D. (2014). To Charter or Not to Charter: Developing a Testable Model of Charter Authorization and Renewal Decisions. Journal Of School Choice, 8(3), 362-380.

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