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Prepare a Progress Report for submission to the family (as your client). The report needs to include:

1. an Introduction outlining the purpose of the report and what is contains;
2. the project status detailing completions, slips and delays;
3. implications of any changes made on the resources required to complete the project;
4. details of all adjustments made to the schedule, and why you made these adjustments; and
5. a personal reflection on the process.

Introduction and Purpose of Report

This project is based on the relocation of Jeff and his family that includes his wife, children and dogs. Due to change in job for Jeff, the entire family has to relocate from Sunshine Coast to Perth. In the previous report, the entire plan was developed that included packing and leaving of the existing rental apartment, reaching Perth and then relocating to the new rental apartment. Due to the time difference between leaving Sunshine Coast and entering new apartment in Perth, it was decided that the family will stay in Perth hotel after reaching there before the commencement of the new rental. However, a new situation has arrived in which, Kelly has been sick and needs to be rested for 2 weeks. Furthermore, hotels at Perth will not be available for some time due to some event celebrations. Hence, suitable changes are required in the relocation plan for Jeff & Kelly and their family.

As a result of the new situations as mentioned in the case study, some changes are to be made in the project schedule. The main changes are highlighted in yellow in the following table.

WBS

Task Name

Duration

Start

Finish

0

Revised Relocation Schedule for Jeff and Kelly

30 days

Wed 1/2/19

Thu 1/31/19

1

   Initiation

5 days

Wed 1/2/19

Sun 1/6/19

1.1

      Planning for Relocation

1 day

Wed 1/2/19

Wed 1/2/19

1.2

      Fixing Date for Move

1 day

Thu 1/3/19

Thu 1/3/19

1.3

      Contact Relocation Planner for Moving Furniture and Luggage

1 day

Fri 1/4/19

Fri 1/4/19

1.4

      Confirm Date for Moving

2 days

Sat 1/5/19

Sun 1/6/19

M1

      Milestone 1: Initial Plan Complete

0 days

Sun 1/6/19

Sun 1/6/19

2

   Planning

4 days

Mon 1/7/19

Thu 1/10/19

2.1

      Plan for Relocation Activities

1 day

Mon 1/7/19

Mon 1/7/19

2.2

      Prepare Relocation Schedule

1 day

Tue 1/8/19

Tue 1/8/19

2.3

      Contingency Planning

1 day

Wed 1/9/19

Wed 1/9/19

2.4

      Allocation of Resources to Various Activities

1 day

Thu 1/10/19

Thu 1/10/19

M2

      Milestone 2: Relocation Planning Complete

0 days

Thu 1/10/19

Thu 1/10/19

3

   Pre-relocation activities

18 days

Fri 1/11/19

Mon 1/28/19

3.1

      Hire Packers and Movers Team

1 day

Fri 1/11/19

Fri 1/11/19

3.2

      Pack Furniture and Luggage

1 day

Sat 1/12/19

Sun 1/13/19

3.3

      Dispose Unwanted Items

1.5 days

Sat 1/12/19

Sun 1/13/19

3.4

      Sign Contract End Paper with Landlord

2 days

Sun 1/13/19

Tue 1/15/19

3.5

      Filing Paperwork

1 day

Tue 1/15/19

Wed 1/16/19

3.6

      Admission of Kelly in Hospital

0 days

Tue 1/15/19

Tue 1/15/19

3.7

      Complete Bed Rest for Kelly

14 days

Tue 1/15/19

Mon 1/28/19

3.8

      Submit Online Application in Perth School for the Children

2 days

Wed 1/16/19

Fri 1/18/19

3.9

      Cleaning Up the Old Apartment

1 day

Fri 1/18/19

Sat 1/19/19

M3

      Milestone 3: Vacating the Apartment

0 days

Sat 1/19/19

Sat 1/19/19

4

   Relocation

12.5 days

Sat 1/19/19

Thu 1/31/19

4.1

      Moving to Local Hotel

9 days

Sat 1/19/19

Mon 1/28/19

4.2

      Travel to Perth

0 days

Mon 1/28/19

Mon 1/28/19

4.3

      Receiving Furniture and Luggage from Transport Company

0.5 days

Tue 1/29/19

Tue 1/29/19

4.4

      Signing Paperwork

0.5 days

Tue 1/29/19

Tue 1/29/19

4.5

      Unpacking and Decorations

2 days

Wed 1/30/19

Thu 1/31/19

M4

      Milestone 4: Relocation Complete

0 days

Tue 1/29/19

Tue 1/29/19

In this table, there are some activities that are highlighted in yellow. These activities have been added considering the new conditions presented in the scenario compared to the previous scenario. As per the previous plan, the family was to check out from the existing apartment, travel to Perth and stay in a hotel in Perth until their new rental starts. However, Kelly has fallen sick and requires 2 weeks of bed rest. Accordingly, the schedule has been changed such that Kelly can have the rest in hospital and meanwhile, the rest of the family will stay in a hotel in Sunshine Coast. After Kelly is released, they will travel to Perth and by that time, their new rental will start and the delayed delivery of the luggage will be completed.

The addition of new activities in the project has resulted in some addition of budget to the total budget prepared by Jeff. The new resource costs and the revised budget are shown in the following table.

Resource Name

Type

Max. Units

Std. Rate

Jeff

Work

100%

$0.00/hr

Relocation Planner

Work

200%

$100.00/hr

Packers and Movers

Work

200%

$100.00/hr

Packaging Costs

Material

$1,000.00

Transport Team

Work

100%

$75.00/hr

Transportation Cost

Material

$500.00

Hospital Costs

Material

$2,000.00

Hotel Costs

Material

$700

Project Status, Completions, Slips and Delays

WBS

Task Name

Duration

Resource Names

Cost

0

Revised Relocation Schedule for Jeff and Kelly

30 days

$14,800.00

1

   Initiation

5 days

$0.00

1.1

      Planning for Relocation

1 day

Jeff

$0.00

1.2

      Fixing Date for Move

1 day

Jeff

$0.00

1.3

      Contact Relocation Planner for Moving Furniture and Luggage

1 day

Jeff

$0.00

1.4

      Confirm Date for Moving

2 days

Jeff

$0.00

M1

      Milestone 1: Initial Plan Complete

0 days

$0.00

2

   Planning

4 days

$3,200.00

2.1

      Plan for Relocation Activities

1 day

Relocation Planner

$800.00

2.2

      Prepare Relocation Schedule

1 day

Relocation Planner

$800.00

2.3

      Contingency Planning

1 day

Relocation Planner

$800.00

2.4

      Allocation of Resources to Various Activities

1 day

Relocation Planner

$800.00

M2

      Milestone 2: Relocation Planning Complete

0 days

$0.00

3

   Pre-relocation activities

18 days

$8,500.00

3.1

      Hire Packers and Movers Team

1 day

Jeff

$0.00

3.2

      Pack Furniture and Luggage

1 day

Packers and Movers[200%], Packaging Costs[1]

$2,600.00

3.3

      Dispose Unwanted Items

1.5 days

Relocation Planner[200%]

$2,400.00

3.4

      Sign Contract End Paper with Landlord

2 days

Jeff

$0.00

3.5

      Filing Paperwork

1 day

Jeff

$0.00

3.6

      Admission of Kelly in Hospital

0 days

$0.00

3.7

      Complete Bed Rest for Kelly

14 days

Hospital Costs[1]

$3,500.00

3.8

      Submit Online Application in Perth School for the Children

2 days

Jeff

$0.00

3.9

      Cleaning Up the Old Apartment

1 day

$0.00

M3

      Milestone 3: Vacating the Apartment

0 days

$0.00

4

   Relocation

12.5 days

$2,400.00

4.1

      Moving to Local Hotel

9 days

Jeff, Hotel Costs

$700.00

4.2

      Travel to Perth

0 days

Jeff

$0.00

4.3

      Receiving Furniture and Luggage from Transport Company

0.5 days

Transport Team, Transportation Cost[1]

$800.00

4.4

      Signing Paperwork

0.5 days

Jeff

$0.00

4.5

      Unpacking and Decorations

2 days

Packers and Movers

$1,600.00

M4

      Milestone 4: Relocation Complete

0 days

$0.00

The adjustments are made to the schedule in two separate phases that are shown in the following tables.

WBS

Task Name

Duration

Start

Finish

Resource Names

Cost

3.6

Admission of Kelly in Hospital

0 days

Tue 1/15/19

Tue 1/15/19

$0.00

3.7

Complete Bed Rest for Kelly

14 days

Tue 1/15/19

Mon 1/28/19

Hospital Costs[1]

$3,500.00

This phase reflects admission of Kelly in hospital that was not preplanned. In this change, there are two activities – admission in hospital and bed rest for Kelly. Kelly will be in rest for 14 days and this activity will incur additional cost of $3500.

WBS

Task Name

Duration

Start

Finish

Resource Names

Cost

4.1

Moving to Local Hotel

9 days

Sat 1/19/19

Mon 1/28/19

Hotel Costs[1],Jeff

$700.00

4.2

Travel to Perth

0 days

Mon 1/28/19

Mon 1/28/19

Jeff

$0.00

In this phase, the changes include moving of rest of the family to a local hotel and then travel to Perth after Kelly is released from the hospital. This change incurs an additional $700 for hotel cost.

Based on the changes, the total budget of Jeff increases to $14,800, which is more than the initial expenditure planned by Jeff. However, the budget still remains within the $15,000 limit set by Jeff and hence, the project is still feasible for Jeff and his family.

This module has given me valuable lesson in the field of project management and has allowed me to test my complex problem solving skills. I have learnt the application of various project management software and techniques to develop appropriate project plan based on the challenges presented by a scenario like above. I have also learnt to incorporate various changes within the scenario in order to bypass challenges presented in the scenario. In addition to the lessons specific to this learning course, I have also developed certain skills as follows.

  • I have learnt to work in a team as I and several of my classmates have worked together at different phases of the module. In this respect, I also learnt to create my own content that is not similar to any of my team member’s work.
  • I have learnt the value of academic honesty during this course and hence, I understood that I can only deliver works that are my own and are not plagiarized.
  • I developed significant skill in facing challenging problems and gained ability to solve these challenges using personal and subject specific knowledge and skills.

Abbasian-Hosseini, S. A., Howell, G., & Liu, M. (2016). Relationship between on-site planning efforts and work plan reliability. In Construction Research Congress 2016 (pp. 2129-2138).

Binder, J. (2016). Global project management: communication, collaboration and management across borders. Routledge.

Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project Management Institute.

Fuller, M. A., Valacich, J. S., George, J. F., & Schneider, C. (2017). Information Systems Project Management: A Process and Team Approach, Edition 1.1. Prospect Press.

Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley & Sons.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Lock, D. (2017). The essentials of project management. Routledge.

Ray, P. A., & Brown, C. M. (2015). Confronting climate uncertainty in water resources planning and project design: the decision tree framework. The World Bank.

Samset, K., & Volden, G. H. (2016). Front-end definition of projects: Ten paradoxes and some reflections regarding project management and project governance. International Journal of Project Management, 34(2), 297-313.

Young, T. L. (2016). Successful project management. Kogan Page Publishers.

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[Accessed 24 February 2024].

My Assignment Help. 'Progress Report: Relocation Essay And Adjustments.' (My Assignment Help, 2020) <https://myassignmenthelp.com/free-samples/mba642-project-management-for-project-status-slips-and-delays> accessed 24 February 2024.

My Assignment Help. Progress Report: Relocation Essay And Adjustments. [Internet]. My Assignment Help. 2020 [cited 24 February 2024]. Available from: https://myassignmenthelp.com/free-samples/mba642-project-management-for-project-status-slips-and-delays.

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