Types Of Reports And Their Characteristics Essay.

Trip Reports

For recording and delivering information various type of reports are been used. These could be private companies, research agencies, government departments and any other kind of information. Every organisation frames reports in their own manner and set regulations. The natures of reports are mostly formal (Kamath, n.d.). The distinct types of reports are- trip reports, regulatory reports, progress reports, feasibility reports and scientific reports. The brief discussions of these reports are as follows:

Trip report involves all those activities that took place outside the workplace or organisation. For instance: - any business meet happening at the place other than the original one, certain trip outside the town for the purpose of business expansion and many more. It argues upon the information related to the work happening outside the premises and employees need to give the update related to the work in a set format so that next move could be taken by the management present at the workplace (Top travel tips, 2016).

These reports are constructed for presenting the information to the government and private bodies to fulfil the requirements. For instance: - acquiring permission from government to start certain business like antique business, pharmaceutical business any more such sought of business. The main motive of these reports is for the public security and safety. These reports follow the set format which involves the statement of objective, the nature of problem quoted, authentic comments over the problems and finding out the implications of the problems (O’Mara, 2015).

The progress reports are time based and periodic reports. These are submitted within the set interval of time. The main purpose of report is to understand the progress and changes taking place during the work (Cambridge dictionary, 2017). It is constructed for monitoring the status of the undergoing project. Such reports have to be informative and descriptive in nature to show the positive and negative aspects of the action. Through these reports management makes the decision as to what strategy to adopt for meeting the goals, discussing about the budget whether it is sufficient to fulfil the objective and to note down that activity to perform are aligned properly and running as per the schedule. Afterwards the conclusion is drawn with the overview of the work to be undertaken and accomplish in the coming period of time (E-education, 2014).

Feasibility report is of explanatory nature and things are needed to be described thoroughly. It is based upon cost, schedule and physical feasibility (Mukund, 2012). Such reports are bifurcated into two sections: descriptive section and evaluative section. The descriptive section encloses reviews of the text performed in order to determine the easiness or feasibility to perform it. Evaluative section deals with the conclusions and advocation of the entire work performed by the individual. While constructing the feasibility report some common rules are there which need to be kept in mind. The report must be conclusive and cultivating. Alternatives for solving the problem should be marked out and this is to be noticed that the options given are authentic and believable (Reference, 2017).

Regulatory Reports

Scientific reports involves the research and report making. It could be a challenging task for the beginners but there is lot to learn from such reports. There is a set format for constructing the scientific report following which results in easy working for the researcher that needs to study a lot about the new factors and bring out findings related to the scientific study. Scientific reports are of two types: lab reports and formal reports. Lab reports are internal reports which involve the intrinsic documentation to compile it in formal report. Formal reports are final scientific reports consisting of various findings and suggestions by the researcher. The elements inculcated while raising a report are: inclusion of title page, abstract, table of content, introduction, materials and methods, results, discussion, conclusion, recommendations, acknowledgement, bibliography, appendixes and distribution list (Monash, 2017).

The trip report discussed here is about PARBICA conference that was conducted on 21 August-3 September 2011in Samoa. The objective of this trip was to be a representative in  Pacific Manuscript Bureau at the Pacific Regional Branch of the International Council of Archives (PARBICA) conference and to gain the opportunity to start with the copying jobs as the student theses at Piula Theological college, Malua Theological college, Alafua campus library and many more.

After attending the conference and hearing to various personalities on distinct issues it could be cultivated that:

Pacific archivists require further more training and professionalism to grow and grab the golden opportunities to develop.

There are certain issues related to technology and infrastructure. The machine breakdowns are the serious problems resulting in delay of work or failure at times. Also there is a need to grow better infrastructure and enhance the storage space.

The study of disaster management to be conducted so as to overcome in the situation of natural calamities like tsunami, flood, cyclones and alike.

Relationship building to be focused on by shaking hands with Pacific Island Archivists.

Knowledge regarding the dynamic environment to be carried out so as to cope up with the rapidly changing environment to establish the position in the domestic and international market.

As the world has become digital there is an immense need to adopt digitization software products to simplify the working thereby promoting the smart work instead of hard work.

In order to develop with the growing pace the most crucial thing required is finance. As it is rightly quoted that finance is the blood of every business. Pacific archivist should understand about the financial agencies like that of Commonwealth Pacific Governance Facility (Asia Pacific, 2011).

Progress Reports

The progress report argues over the completion of work, it is divided in weekly, monthly and yearly progress report. The example to be quoted is regarding the construction management. The report is from Los Angeles Mission College which describe the completion of various construction projects undertaken. The objective of distinct constructions projects are:

Media Arts: To construct a 3-storey building with atrium space holding the Leed gold certificate. It must be technology intensive having a production and sculpture studio containing all-purpose recital hall and support space but as per the current situation only the concrete canopies and plumbing work has taken place. There is a huge delay that occurred resulting in only 39% completion of work.

Family consumer’s studies building- FCSB: The motive of this project as per Los Angeles Mission College is to develop a steel framed structure building. It consists of 2 stories and a loaded dockyard and space for the culinary art, a lecture room is there along with faculty and staff office. The level of satisfaction is there as the project completed is 99.9%.

There are many more such constructions taking place in Los Angeles Mission College whose entire objective is the growth of campus and its development. The conclusion drawn from these progress reports are:

The effective and efficient workforce to be appointed at the time of construction so as to avoid delays and timely completion of work.

For building the supreme quality constructions there is the necessity of upgraded resources which is to be provided to the workers to carry out effective working.

There are cases where default in the technology has resulted in breakdowns and stoppages for a longer period this activity need to be watched out and measures to resolve these discrepancies should be resolved at the earliest. It is also advisable to opt for the advanced and better technology like implementing the smart classes and teaching to be accomplished using various practical methods which are easy to understand for the students resulting in growth of institute along with the staff and students (Images, 2011).

References

Asia pacific, 2011, Pacific manuscript bureau, viewed on 10^th July 2017,

<https://asiapacific.anu.edu.au/pambu/docs/11AugSamoa.pdf>.

Cambridge dictionary, 2017, Progress report, viewed on 11^th July 2017,

<https://dictionary.cambridge.org/dictionary/english/progress-report>.

E-education, 2014, Progress report, viewed on 11^th July 2017,

< https://www.e-education.psu.edu/styleforstudents/c6_p10.html>.

Images, 2011, Proposition A/AA bond program & proposition J bond program, viewed on 10^th July 2017, <

https://images.template.net/wp-content/uploads/2016/03/10083535/construction-monthly-report.pdf>.

Kamath, G.R., n.d., Business communication report writing, viewed on 11^th July 2017,

<https://www.hecr.tifr.res.in/~bsn/IITB/report.pdf>.

Monash, 2017, The science report, viewed on 11^th July 2017,

<https://www.monash.edu.au/lls/llonline/writing/science/7.xml>.

Mukund, 2012, Feasibility study- an important aspect of project management, viewed on 11^th July 2017,

<https://www.simplilearn.com/feasibility-study-article>.

O’Mara, S., 2015, What is regulatory reporting and why does it matter? Viewed on 11^th July 2017,

<https://www.duedil.com/blog/what-is-regulatory-reporting-and-why-does-it-matter>.

Reference, 2017, What is feasibility report, viewed on 11^th July 2017,

<https://www.reference.com/business-finance/feasibility-report-e50affa556c0fc6a>.

Top travel tips, 2016, Business trip report template, viewed on 11^th July 2017,

<https://www.top-travel-tips.com/business-trip-report.html>.