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You are required to prepare a project schedule for the following case scenario and submit the results as a report to a client. You will need to  research and select a free trial for a project management software tool (e.g., Zoho) that is capable of producing a task list (WBS) and Gantt chart.

You are a family of two adults (Kelly & Jeff). You have two children (Will aged 7 & Lexie aged 12), two cars and a dog (Buddy). Jeff recently secured a new position as a Marketing Director interstate and now needs to move the family to Perth. Currently, the family live in a two bedroom rental apartment in Maroochydore, on the Sunshine Coast, Qld. The relocation will be to a rented four bedroom suburban house in Perth (already secured). Jeff starts his new job on 5 February, 2019, and they need to vacate their current property on 20th  January, 2018. The new rental in Perth  commences on 27th January, 2019. You are able to include excpetions and variances but they must be documented.

Prepare a plan (WBS) for all activities required to effectively move the family and their belongings to Perth (including all transportation). Compile a Gantt chart, inspect it and make all necessary refinements to meet the needs of the family and their budget. As you refine your task list and schedule, keep a record of what amendments you make and why.

Project Initiation and Planning

This report   showcases the preparation of a schedule for a relocation case scenario. The main aim of the report is to develop a plan including all the project activities for moving the entire family along with their stuffs to a new location in Perth as Jeff has received a new position within an organization in Perth. The entire family of Jeff mainly includes four members including Jeff, his wife Kelly and two children Lexie and Will. In addition to this, the family have two cars and a dog. Presently the family is living in a two-bedroom flat in Queensland and as Jeff has secured a new job, he wants to relocate with his family to a four-bed room flat in Perth. The actual date for emptying the house that is in Queensland will be around 20th January whereas the new house will be generally commenced on January 27th. The cost that is required for moving to the new city will be around $15,000. In addition to this, all the information that are provided are generally compiled for inspecting as well as for making the necessary changes for meeting the requirements of the family within the assumed budget.

The assumptions  as well as criteria on which proper focus is made for the preparation of the milestone plan as well as task list for the project is provided in the table below:

Budget: The cost that is generally needed for relocating the family to Perth from sunshine coast will be assumed to be around $15,000. All the project activities need to be executed within the budget that is sponsored for avoiding the problems as well as issues that mainly occurs due to the rise in the budget of the project.

Time: Time is considered as one of the important aspects for the effective project completion. The project manager generally makes an assumption according to which the entire project of relocation will be done on time so that the children’s can be able to join their school on 31st January and Jeff can start his office in Perth from 5th February successfully. It is quite necessary to proceed as per the assumption because it is quite important for the children of Jeff to

Resource availability: The resources which are mainly required for  relocating  the family to a new location in Perth and the human resources who are engaged with the project must be present when pre-relocation or post-relocation activities of the project are performed. This criterion of the project is considered to be essential as proper resource availability within the project generally helps in completing the work of the project quite successfully.

WBS and Gantt Chart

The project that reflects on relocation helps in showcasing that Jeff needs to vacate his present house by January 20th however the provided date for the hew apartment inauguration will be on 27th January and as Jeff do not have family or relatives in the city of Perth, the family needs to focus on the commencement of the new apartment successfully. For this, the project planner needs to make some important adjustment are required within the project schedule. The changes that are mainly done in the entire schedule is mainly reflected below:

Adjustment in the time: The project planner mainly aims to finish the commencement of the new apartment as soon as possible such that the Jeff’s family can move to the new location in the city of Perth after vacating their old house in Queensland. As the commencement of the project is assumed to be done by 20th January thus the family of Jeff does not have to stay in hotel and they will be able to properly move .to the new city on time.

Adjustment in the cost:  New house commencement will be done within 20th January 2018 as per the assumption that is made and therefore the family will not spend money on the hotel and therefore the money that is needed for hotel expense will get saved. Moreover, it is found that the budget that is generally required for completing relocation will be less as compared to the budget that is generally required as per the initial plan of the project.

The changes that are done in the project schedule will be shown below in the table by using yellow colour. Moreover, the table helps in showcasing the duration as well as cost that is associated with relocation generally reduces as compared to the previous schedule of the project. The changes that are done in the project schedule are mainly reflected below:

WBS

Task Name

Duration

Start

Finish

Predecessors

Resource Names

Cost

0

New schedule with the adjustments for relocation

28 days

Sun 30-12-18

Sat 26-01-19

$13,704.00

1

   Project initiation phase

6 days

Sun 30-12-18

Fri 04-01-19

$0.00

1.1

      Making plan for relocation

1 day

Sun 30-12-18

Sun 30-12-18

Jeff and Kelly

$0.00

1.2

      Determining the date on which shift will be done

1 day

Mon 31-12-18

Mon 31-12-18

2

Jeff and Kelly

$0.00

1.3

      Consulting with the planner

3 days

Tue 01-01-19

Thu 03-01-19

3

Jeff and Kelly

$0.00

1.4

      Confirming the date for shifting

1 day

Fri 04-01-19

Fri 04-01-19

4

Jeff and Kelly

$0.00

M1

      Milestone1: Initiation phase completion

0 days

Fri 04-01-19

Fri 04-01-19

5

$0.00

2

   Project planning phase

7 days

Sat 05-01-19

Fri 11-01-19

$4,480.00

2.1

      Determining the activities of the project

1 day

Sat 05-01-19

Sat 05-01-19

6

Project planner

$640.00

2.2

      Developing schedule for the purpose of relocation

2 days

Sun 06-01-19

Mon 07-01-19

8

Project planner

$1,280.00

2.3

      Contingency planning

3 days

Tue 08-01-19

Thu 10-01-19

9

Project planner

$1,920.00

2.4

      Allocating the resources which are needed

1 day

Fri 11-01-19

Fri 11-01-19

10

Project planner

$640.00

M2

      Milestone 2: Getting approval

0 days

Fri 11-01-19

Fri 11-01-19

11

$0.00

3

   Relocation activities

9 days

Sat 12-01-19

Sun 20-01-19

$5,496.00

3.1

      Movers and packers are identified

1 day

Sat 12-01-19

Sat 12-01-19

12

Jeff and Kelly

$0.00

3.2

      Needed belongings must be identified

2 days

Sun 13-01-19

Mon 14-01-19

14

Packers, Packaging Cost [1]

$2,176.00

3.3

      Items selling which are not needed

3 days

Sun 13-01-19

Tue 15-01-19

14

Project planner

$1,920.00

3.4

      Getting pre-mortgage

2 days

Wed 16-01-19

Thu 17-01-19

16

Jeff and Kelly, Mortgage Cost [1]

$900.00

3.5

      Applying for the school

2 days

Fri 18-01-19

Sat 19-01-19

17

Jeff and Kelly

$0.00

3.6

      Relocation to the old department

1 day

Sun 20-01-19

Sun 20-01-19

18

Transportation Cost [1]

$500.00

M3

      Milestone 3: Vacating the old house

0 days

Sun 20-01-19

Sun 20-01-19

19

$0.00

4

   Post-relocation

6 days

Sun 20-01-19

Sat 26-01-19

$3,728.00

4.1

      Moving to hotel

0 days

Sun 20-01-19

Sun 20-01-19

20

Hotel cost [0]

$0.00

4.2

      Moving to new house

1 day

Mon 21-01-19

Mon 21-01-19

22

Jeff and Kelly

$0.00

4.3

      Shifting commodities and unpacking items

2 days

Tue 22-01-19

Wed 23-01-19

23

Packers

$1,376.00

4.4

      Aligning the day to day project activities

3 days

Thu 24-01-19

Sat 26-01-19

24

Movers

$2,352.00

M4

      Milestone 4: Project closure

0 days

Wed 23-01-19

Wed 23-01-19

24

$0.00

After engaging within the project, I have analyzed that the relocation of the family from Queensland to Perth is done successfully so that the family can easily move to the new house after vacating their old house. The adjustments as well as changes which are needed to be include in the project schedule for meeting the goals and objectives of the project helps in reflecting that the various changes that are mainly needed within the project schedule must be handled effectively. It is found that the project team needs to use proper tools as well as process for handling the changes by finishing the project on schedule. Moreover, the information about team management that I have gained will help me in my future projects. The experience that I have gained through the help of this project will be used my me in handling similar types of project accurately. Moreover, it is found that proper assumptions are generally made before the initiation of the project and as a result the team needs to complete the project as per the assumption which is considered as one of the crucial points for the project planners. It is very much necessary for the project team to get involved within the project and uses proper assumptions that are needed for successfully completing the project. Thus, I have analyzed that the entire skills and information that I have gained through the help of this particular project will be helpful for me in the upcoming future such that I can be able to handle the project quite effectively and will be able to execute the project within the assumed deadline of the project.

References

Chen, H.L., Chen, W.T. and Lin, Y.L., 2016. Earned value project management: Improving the predictive power of planned value. International Journal of Project Management, 34(1), pp.22-29.

De Carvalho, M.M., Patah, L.A. and de Souza Bido, D., 2015. Project management and its effects on project success: Cross-country and cross-industry comparisons. International Journal of Project Management, 33(7), pp.1509-1522.

Ekrot, B., Kock, A. and Gemünden, H.G., 2016. Retaining project management competence—Antecedents and consequences. International Journal of Project Management, 34(2), pp.145-157.

Hoda, R. and Murugesan, L.K., 2016. Multi-level agile project management challenges: A self-organizing team perspective. Journal of Systems and Software, 117, pp.245-257.

Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), pp.1377-1392.

Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.

Kivilä, J., Martinsuo, M. and Vuorinen, L., 2017. Sustainable project management through project control in infrastructure projects. International Journal of Project Management, 35(6), pp.1167-1183.

Martens, M.L. and Carvalho, M.M., 2017. Key factors of sustainability in project management context: A survey exploring the project managers' perspective. International Journal of Project Management, 35(6), pp.1084-1102.

Sánchez, M.A., 2015. Integrating sustainability issues into project management. Journal of Cleaner Production, 96, pp.319-330.

Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290.

Todorovi?, M.L., Petrovi?, D.?., Mihi?, M.M., Obradovi?, V.L. and Bushuyev, S.D., 2015. Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), pp.772-783.

Zheng, X., Le, Y., Chan, A.P., Hu, Y. and Li, Y., 2016. Review of the application of social network analysis (SNA) in construction project management research. International journal of project management, 34(7), pp.1214-1225.

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