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The Chair of the CQUniversity SET Indigenisation Committee, Ms Natalie Ewin, has tasked you with providing the project board with further information in relation to the project. The Chair will act as the Project Executive for the project board. You are to develop a project plan that reflects the project described in this document and aligns to PMBoK and Prince2 requirements.

Purpose of the Project

The current project is all about the spreading awareness about the Aboriginal and Torres Strait islander’s people who are far away from the people living in the urban areas. These people are not acquainted with the lifestyles of all the urban people and used to live in peace as they are isolated from the city areas (Penrose, Roe, Johnson & James, 2018). The aim of the current project is introduced equal opportunities for all the isolated people and the urban people to create a cross-cultural environment. With the help of this project, CQ University and NAIDOC committee intend to take an initiative for all the aboriginal people who want to take education to improve their current conditions. An individual has different intentions behind the taking of education is for a pleasure, dream, to transform their existing condition (Reilly & Rees, 2018). The intention of a student behind taking education motivates them to take important decision for its life and also to achieve all its career goals within a given span of time.

Another objective of this particular project is to bring out all the characteristics of this indigenous community to aware the staff members and the existing students of CQ University with the diverse culture of Australia (Teasdale, 2018). These people live in the outskirts of the Queensland Australia are count as a part of the country but did not get the similar recognition as a country people just like other citizens residing in the country’s Special commission named as National aboriginal’s and islanders day observance association has created to take care about the basic needs of this community and also worked for providing recognition to this community as against the normal people of the urban areas (Llewellyn, Boon & Lewthwaite, 2018).

 This study aims to develop objectives in awaking students about this community to offer equal amount respect and opportunity to these people to judge the talent of these people by giving admissions in this University to promote the cultural and social inequality mentality of the university among the whole (Townsend & et.al., 2018) Australia and the entire world. The university campus of CQ is extended to different cities of Australia such as Rockhampton, Brisbane, Sydney, Melbourne and Perth who provides educational services to the entire domestic and the international students intend to make their career in different streams. This initiative taken by an entity will get achieved by spreading this social campaign to all the current campuses of the university to promote their activities and seek the feedback of the staff members, parents and especially all the students of the university.

Output

Outcome

Benefits

Admission of aboriginal and Torres straits islanders

Presenting better picture of CQ university in the society

Donors give huge donations to the university for allowing indigenous community members in its university.

Recognition of new community

Increases the cultural diversity of Australia.

This helps in decreasing the social and cross-cultural gap in the country which invites culturally diverse people to take admission in this university. 

Equal education opportunity

It promotes social equality in the society by disregarding unequal society measures of class, caste, creed, religion.

By creating equal education opportunity in this university will increases the external image of the university in the world in attracting the attention of all the international students towards this institute.

Increasing employment chance

With the current initiative of an entity, people living in Australia and other people will give preference to this university in the terms of job opportunities where emotions, values are given more preference. 

By giving jobs to the local citizens and other international candidates will improve the productivity of the University which also get the support of the government.

Migration of people in Australia

The population of Australia will get increased and so as the increment in the students from one period to another. 

Migration of people in Australia from another country will increase the gross domestic product of the country which induces the economic segment of the country due to the initiative was taken by the CQ University. In the result of this, the government will also appreciate the current action of the university by helping the educational university in both monetary as well as the non-monetary ways used by the government to meet the existing needs of the University. Tax deductions and donations received by CQ university from the government as their activities are helping the whole nation.

Stakeholder

Category

(i.e. Sponsor / Supplier / User)

Description of Interest

Description of Influence

1

University Dean

Sponsor

The university dean has significant influence in this project as they started this project to aware its students about the cultural dynamicity of Australia by revealing the secret community in the knowledge of the CQ university’s students (Li, Zhang & Skitmore, 2018). Each and every information provided by the dean will help in moving ahead in this project as the completion of the current project depends on the facts and the information provided by the dean who are the sponsor of this project. 

University’s dean has a stronger influence in the project as their action will assess the overall direction of a project as true or false information supplied by them will directly affect the entire accuracy of a project. 

2

NAIDOC officer

Sponsor

The officer who handles the special committee for taking care of the needs and the expectations of the aboriginal people living on the mainland of Australia is isolated from the urban boundaries of Australia (Assan & Hunt, 2018). The officer aims to offer educational opportunity to all the isolated people of Australia by giving equal career opportunities to them to fulfil their dreams through CQ University. 

As a sponsor of a project, they strongly influence this project as they have exact facts and the information related to the total number of families living on the islands as this committee is appointed for the upliftment of the indigenous community will provide authentic and reliable information.

3

Students

User

One of the objectives of this project is to aware its students about the cultural diversities of Australia in the form of Aboriginals and Torres Strait Islanders (Davison, 2018). Students try to make the environment comfortable for all the outsiders by showing their human side towards the people who are new this place. 

Students have a medium influence on this project as the rude behaviour of the student will not attract any indigenous community people towards this university as they feel isolated and uncomfortable at this place. 

4

Parents

User

Seeking approval of the parent is essential to move ahead in this project as the opinions of all the parents are essential before implementing any initiatives taken by the higher authority (Li, Ng & Skitmore, 2017). Parents of existing students are the member of the family of CQ university whose concern is essential to be considered by an entity before making any decisions. 

If the majority of parents are against this policy then the University cannot make any decisions as parents of the students play an integral role in suppressing or inducing the aim of a project. 

5

Professors/lecturers

Supplier

Lecturers/professors play an important role in guiding all the students about this initiative of the university as a teacher will easily convey the opinions of the university about this initiative (Heldman, 2018). The lecturer will help in creating social campaigns with the help of all the students on this social action by explaining the significance of the action taken by the top management of the CQ University and all its advantages and the disadvantages. 

Higher influence of professor/lecturers in this project as the negative comments of the students and parents on the aim of a project by changing the mentality of all the individuals.

6

Aboriginal and Torres straits islanders

User

People for whom the policy developed by the university will actively participate in this project (Nederhand & Klijn, 2018)

The feedback of these islanders is essential for the progress of the current project as resistance or acceptance of islanders towards this project will help a project manager in moving ahead in concluding the same.

Stakeholder

Unaware

Resistant

Neutral

Supportive

Leading

1. University Dean

2. NAIDOC Officer

3. Student

4. Parents

5. Professors/Lecturers

6. Aboriginal and Torres straits islanders

Communication method

PULL or PUSH

Justification

One to one counselling session

PUSH

One to one counselling session comes under push method where a counsellor will directly communicate with the Islanders in resolving all their doubts in selecting its career goals without taking care about the social boundaries or any other restrictions (Novikov & and et.al., 2018). 

Group meeting

PULL

In a group meeting, University dean and a NAIDOC officer will communicate all its staff members about this initiative to convey all the information thoroughly among all the participants of involved directly or indirectly in this project such as students, parents, society members, donors whose interest gets affected with this (Rogers, 2018). 

Email communication

PUSH

Using this communication approach sensitive information related to this topic is communicated to teachers, volunteers in the form of students without disclosing the same in front of the public (Li, Xia, & Zajac, 2018). 

Objectives of the Project

Traditional Owner/s of the land on which CQ University campuses are located

In context to the traditional owner of the land on which the CQ university campuses are located should be more than one key stakeholder as a recommendation of the project executives. The reason behind the selection of this approach is that one owner of all the 5 campuses handless lots of work pressures and the responsibilities of all the staff members and everything about the business (Zhang, Fang, Yang & Zhang, 2018). So, one or more traditional owner of all the campuses will help in supervising the work practices of all the campuses easily.

Opening statement style

‘Welcome to Country’ as an opening statement is apt to use by campus leaders in inviting all the individuals who access the website of all the university campuses as this denotes the culture of the University by using polite tone in its opening statement (Singla,  Ahuja & Sethi, 2018).

Requirements gathering for each event

Yes, it is appropriate to use the previously design event program as they have experience of handling the overall event (Maia, Teixeira & Mateus, 2018). Changing the content of the event according to the current aim of the project is sufficient to present the social initiative in front of the community of Australia by presenting the actual image of Aboriginals in front of the local residents.

Requirements traceability

By using centralized management system in which login credentials are given to all the participants of the projects from different campuses to share all the information updates, documents shared on this platform to be accessed by the authorized party.

Requirements prioritization process

Four components of MOSCOW technique which is used in prioritizing the overall requirements of a project are given as below:

  • Must have-This includes all the important project activities which is significant for an entity (Hoffman, Howlett, Breslin & Dowling, 2018).
  • Should have- Items covered in this stream is important for an entity but not at all urgent
  • Could have- Less important tasks of a project
  • Won’t have- Unnecessary projects tasks

WBS DISCTIONARY

<Initiation>

WBS ID

1

Description of work

Market survey

Cost Estimate

$500

Start and Finish Dates

14 May and end on 24 May

<Planning >

WBS ID

2

Description of work

Identifying participants of research

Cost Estimate

$600

Start and Finish Dates

25 May and end on 30 May

<Data Collection >

WBS ID

3

Description of work

Primary and secondary collection

Cost Estimate

$2500

Start and Finish Dates

31 May and end on 8th June

<Data analyze>

WBS ID

4

Description of work

Analyzing of collected data

Cost Estimate

$3000

Start and Finish Dates

9th June to 15th June

<Implementation>

WBS ID

5

Description of work

Executing the policy

Cost Estimate

$1200

Start and Finish Dates

17th June to 25th June

<Feedback>

WBS ID

6

Description of work

Taking opinions of participants of the project

Cost Estimate

$1500

Start and Finish Dates

26th June to 30th June

<Initiation>

Activity

Description of work

Start Date

End Date

Duration

(days)

1

Preparing aim of the project

14th may

16th May

2

2

Creating goals and the objectives of research

17th may

18th May

1

3

Market Survey

19th May

24th May

6

<Planning>

Activity

Description of work

Start Date

End Date

Duration

(days)

1

Identifying research samples

25th May

26th May

1

2

Prioritizing the research sample

27th May

29th May

2

3

Select the size of sample

29th May

30th May

1

<Data collection>

Activity

Description of work

Start Date

End Date

Duration

(days)

1

Sampling technique

31st May

2nd June

2

2

Interview of student

3rd June

5th June

2

3

Secondary data from internet

6th June

8th June

2

<Data analysis >

Activity

Description of work

Start Date

End Date

Duration

(days)

1

N Vivo software

9th June

10th June

1

2

Assessing data 729193

11th June

13th June

2

3

Identifying alternatives

14th June

16th June

2

<Implementation>

Activity

Description of work

Start Date

End Date

Duration

(days)

1

Setting execution criteria’s

17th June

19th June

2

2

Assigning responsibility to professor/lecturer

20th June

22nd June

2

3

Implementing the initiative

23rd June

25th June

2

<Post implementation>

Activity

Description of work

Start Date

End Date

Duration

(days)

1

Assessing the data

26th June

27th June

1

2

Seeking approval of aboriginal’s after admitting in the CQ university

28th June

29th June

1

3

Distributing questionnaires

29th June

30th June

1

Weeks

WBS id

Activity name

1

2

3

4

5

6

7

8

9

10

1

Preparing aim of the project

$500

$200

2

Creating goals and the objectives of research

$250

$400

3

Market Survey

$500

$650

4

Identifying research samples

$480

$700

5

Prioritizing the research sample

$150

$600

6

Select the size of sample

$450

$650

7

Sampling technique

$1200

$1500

8

Interview of student

$1300

$1450

9

Secondary data from internet

$200

$450

10

N Vivo software

$1800

$1800

11

Assessing data

$700

$800

12

Identifying alternatives

$650

$780

13

Setting execution criteria’s

$700

$800

14

Assigning responsibility to professor/lecturer

$900

$1050

15

Implementing the initiative

$450

$650

16

Assessing the data

$700

$800

17

Seeking approval of aboriginal’s after admitting in the CQ university

$900

$1050

18

Distributing questionnaires

$500

800

Total weekly cost

$500

$450

$1380

$1950

$4870

$7350

$2930

$2400

$2200

$1950

Cumulative cost

$500

$950

$2330

$4280

$91500

$16500

$19430

$21830

$24030

$25980

Name

Description

Likelihood

Impact

Response type

Mitigation strategy

Threat

Cross-culture conflict

Higher

Creating problems for all other people such as students of the university and their parents.

Comments of students and parents.

Seminar and group meeting called to resolve all their queries.

Threat

Resistance of aboriginals

Higher

The resistance of these people due to the fear of isolation may lead to the failure of the project. 

Less number of aboriginals accepts the educational opportunity.

Counselling sessions arranged to know the fear of the people.

Opportunity

Inviting aboriginal islanders on a equal platform of urban people

Medium

This will opens up a new path for the university in other areas in showcasing its talent. 

Increasing image of an entity.

Press conference arranged by the university.

Tolerance

Specific Tolerance allowed

Tolerance specified for time

3 days of safety period is determining by a project manager to meet the delaying occurred in all the project activities.

Tolerance specified for cost

Increasing costs is allowed in this project as this will can’t affect the overall performance of a project.

Previous lessons learned

Proposed activity to address  

(in current project)  

Work package which activity will be added

Lesson

In the previous project, the university faces the problem of attendance where less attendance of students shows the lack of interest of students towards their course. Attendance was low when students and staff perceived that the event did not relate to them or they had little interest in the event theme.

The problem lower student attendance can increase by increasing the interest of all the students in its course by adding extra curriculum activities other than the study.

Extra curriculum classes will be added to increase the interest of all the students will, in turn, increases the student’s enrolment.

References

Assan, J. K., & Hunt, S. (2018). Project Management and Community Participation within Small Island States: An Examination of Stakeholder Engagement in Belize in an Era of the Sustainable Development Goals. Journal of Sustainable Development. 11(2). 63.

Davison, R. M. (2018). Researchers and the stakeholder's perspective. Information Systems Journal. 28(1). 1-5.

Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley & Sons.

Hoffman, E. A., Howlett, K. D., Breslin, F., & Dowling, G. J. (2018). Outreach and Innovation: Communication Strategies for the ABCD Study. Developmental cognitive neuroscience.

Outcomes

Li, H., Ng, S. T., & Skitmore, M. (2017). Stakeholder impact analysis during post-occupancy evaluation of green buildings–A Chinese context. Building and Environment. 128. 89-95.

Li, H., Zhang, X., Ng, S. T., & Skitmore, M. (2018). Quantifying stakeholder influence in decision/evaluations relating to sustainable construction in China–A Delphi approach. Journal of Cleaner Production. 173. 160-170.

Li, J., Xia, J., & Zajac, E. J. (2018). On the duality of political and economic stakeholder influence on firm innovation performance: Theory and evidence from Chinese firms. Strategic Management Journal. 39(1). 193-216.

Llewellyn, L. L., Boon, H. J., & Lewthwaite, B. E. (2018). Effective Behaviour Management Strategies for Australian Aboriginal and Torres Strait Islander Students: A Literature Review. Australian Journal of Teacher Education. 43(1). 1-27.

Maia, R. L., Teixeira, P., & Mateus, T. L. (2018). Risk communication strategies (on listeriosis) for high-risk groups. Trends in Food Science & Technology.

Nederhand, J., & Klijn, E. H. (2018). Stakeholder Involvement in Public–Private Partnerships: Its Influence on the Innovative Character of Projects and on Project Performance. Administration & Society, 0095399716684887.

Novikov, V. F., & and et.al., (2018, January). A technique for predicting steel corrosion resistance. In IOP Conference Series: Materials Science and Engineering (Vol. 289, No. 1, p. 012013). IOP Publishing.

Penrose, L., Roe, Y., Johnson, N. A., & James, E. L. (2018). Process redesign of a surgical pathway improves access to cataract surgery for Aboriginal and Torres Strait Islander people in South East Queensland. Australian journal of primary health.

Reilly, L., & Rees, S. (2018). Fatherhood in Australian Aboriginal and Torres Strait Islander communities: An Examination of Barriers and Opportunities to Strengthen the Male Parenting Role. American journal of men's health. 12(2). 420-430.

Rogers, D. (2018). New Generation of Prosecutors: Warrants, Summonses and Opening Statements. In Law, Politics and the Limits of Prosecuting Mass Atrocity (pp. 199-221). Palgrave Macmillan, Cham.

Singla, A., Ahuja, I. S., & Sethi, A. P. S. (2018). Technology push and demand pull practices for achieving sustainable development in manufacturing industries. Journal of Manufacturing Technology Management.

Teasdale, J. (2018). Aboriginal and Torres Strait Islander Education: An Introduction for the Teaching Profession Kaye Price Melbourne, Cambridge University Press, 2012. Australian Journal of Environmental Education. 34(1). 80-81.

Townsend, C., & et.al., (2018). Making every Australian count: challenges for the National Disability Insurance Scheme (NDIS) and the equal inclusion of homeless Aboriginal and Torres Strait Islander Peoples with neurocognitive disability. Australian Health Review. 42(2). 227-229.

Zhang, C., Fang, D., Yang, X., & Zhang, X. (2018). Push and pull strategies by component suppliers when OEMs can produce the component in-house: The roles of branding in a supply chain. Industrial Marketing Management.

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