UNICEF Child Care: System Analysis & Cost Estimation Essay.

1. How would UNICEF Child Care go about developing its information systems?

2. Justify your choice of your selected approach tosystems development.

3. What are the primary functional requirements for the system in the case study?

4. What are the non-functional requirements for the system in the case study?

Approach to Systems Development

The UNICEF Child care go is a special project designed for the underprivileged children. In this project the parents of some children buy products for their children from UNICEF and from the purchase of the product some revenue is generated which goes to the development of the underprivileged children. However for the process the organization wants to implement and automated system that would help the organization in automating their procedures of payment from the parents.

For the development of the system the prototype model approach should be adopted. This model is very useful in situation where the client are sent a prototype before delivery of the actual project to the clients. In the UNICEF project the payment system would be sent to the client for testing. They would be required to provide some feedback for the system so that there can be improvements in the actual system. Hence, the choice of the prototype model is a justified one. The main phases of the prototype model are: Planning, prototype design, and customer feedback and project delivery.

The system requirement can be classified into Functional requirements and Non-Functional Requirement:

The system needs to provide the users with an efficient payment option where the user can enter their details and make the payments online.
The system should also be able to provide the users with an automated accounting system.

Non-Functional Requirements:

Data Integrity: The system should be able to provide an efficient data security as a large scale of user data and system data would be at risk if the functionality is not maintained by the system.

Reliability: The system should be reliable as the system would be dealing with the financial aspect of the organization.

The total cost of the system is provided below:

Cost Benefit Analysis for UNICEF Case Study

Hardware	$ 75,000.00
Software	$ 75,000.00
Development team salaries	$ 70,000.00
Training	$ 5,000.00
Total Development Cost	$ 225,000.00

Maintenance	$ 6,000.00
Changes	$ 3,000.00
Operational Labor	$ 50,000.00
Total Operational Cost	$ 59,000.00

Approximate salary savings	$ 54,000.00
Reduced Food Wastage	$ 60,000.00
Total Benefit	$ 114,000.00

Discount Rate Used	6.00%

Table 1: Cost Inputs

Source: (Created by Author)

The cost benefit analysis of the project is described in the table below:

Project Cost-Benefit Analysis
Analysis Variables:

Discount Rate Used	6.00%
Annual Benefits	$ 114,000.00
Annual Operational Costs	$ 59,000.00
One-Time Development Cost	$ 225,000.00
				Year of Project
		Start	First Year	Second Year	Third Year	Fourth Year	Fifth Year	TOTALS

Economic Benefit		$0.00	$ 114,000.00	$ 114,000.00	$ 114,000.00	$ 114,000.00	$ 114,000.00
Discount Rate		1.0000	0.9434	0.8900	0.8396	0.7921	0.7473
PV of Benefits		$0.00	$107,547.17	$101,459.59	$95,716.60	$90,298.68	$85,187.43

NPV of all BENEFITS		$0.00	$ 107,547.17	$ 209,006.76	$ 304,723.36	$ 395,022.04	$ 480,209.47	$ 480,209.47

One-Time COSTS		$(225,000.00)

Recurring Costs		$0.00	$ (59,000.00)	$ (59,000.00)	$ (59,000.00)	$ (59,000.00)	$ (59,000.00)
Discount Rate		1.0000	0.9434	0.8900	0.8396	0.7921	0.7473
PV of Recurring Costs		$0.00	$ (55,660.38)	$ (52,509.79)	$ (49,537.54)	$ (46,733.53)	$ (44,088.23)

NPV of all COSTS		$(225,000.00)	$ (280,660.38)	$ (333,170.17)	$ (382,707.71)	$ (429,441.23)	$ (473,529.46)	$ (473,529.46)

Overall NPV								$ 6,680.01

Overall ROI								0.0141

Table 2: Cost Benefit Analysis

Source: (Created by Author)

Project Schedule

Task Name	Duration	Start	Finish	Predecessors	Resource Names
UNICEF Online Payment System	126 days	Wed 2/6/19	Wed 7/31/19
project Initiation	6 days	Wed 2/6/19	Wed 2/13/19
Client Meeting	1 day	Wed 2/6/19	Wed 2/6/19		Project Manager
Problems discussion session	1 day	Thu 2/7/19	Thu 2/7/19	3	Project Manager, Technical head
Brainstorming sessions	1 day	Fri 2/8/19	Fri 2/8/19	4	Back End Developer, Front End Developer, Project Manager, Software Analyst
Proposing solutions to the clients	3 days	Mon 2/11/19	Wed 2/13/19	5	Project Manager, Technical head
Project Approval	0 days	Wed 2/13/19	Wed 2/13/19	6	Technical head
Project Planning	19 days	Thu 2/14/19	Tue 3/12/19
Identifying system requirements	1 day	Thu 2/14/19	Thu 2/14/19	7	Project Manager, Technical head
Project Schedule Estimation	2 days	Fri 2/15/19	Mon 2/18/19	9	Project Manager, Technical head
Deciding the budget of the project	1 day	Tue 2/19/19	Tue 2/19/19	10	Project Manager, Finance Manager
Cost benefit analysis of the project	2 days	Wed 2/20/19	Thu 2/21/19	11	Project Manager, Finance Manager
Identification of hardware requirements	1 day	Fri 2/22/19	Fri 2/22/19	12	Back End Developer, Front End Developer, Project Manager
Hardware procurement	5 days	Mon 2/25/19	Fri 3/1/19	13	Technicians, Project Manager, Hardware[1]
Software set up on the system of the organization	3 days	Mon 3/4/19	Wed 3/6/19	14	Back End Developer, Front End Developer, Software
Assembling the project team	4 days	Thu 3/7/19	Tue 3/12/19	15	Project Manager
Project plan completion	0 days	Tue 3/12/19	Tue 3/12/19	16	Project Manager
Prototype development	13 days	Wed 3/13/19	Fri 3/29/19
GUI development of the project	7 days	Wed 3/13/19	Thu 3/21/19	17	Front End Developer, Technicians, Software
Delivery of the prototype to the clients	2 days	Fri 3/22/19	Mon 3/25/19	19	Project Manager
Feedback of the clients	4 days	Tue 3/26/19	Fri 3/29/19	20	Project Manager
Completion of the prototype phase	0 days	Fri 3/29/19	Fri 3/29/19	21
Project Execution	53 days	Mon 4/1/19	Wed 6/12/19
development of the backend	14 days	Mon 4/1/19	Thu 4/18/19	22	Front End Developer, Technicians, Software
development of the front end	14 days	Fri 4/19/19	Wed 5/8/19	24	Back End Developer, Software
Database Designing	15 days	Thu 5/9/19	Wed 5/29/19	25	Back End Developer, Front End Developer, Technicians, Software
System integration	10 days	Thu 5/30/19	Wed 6/12/19	26	Back End Developer, Front End Developer
Completion of execution phase	0 days	Wed 6/12/19	Wed 6/12/19	27	Back End Developer, Front End Developer, Project Manager
Project Testing	19 days	Thu 6/13/19	Tue 7/9/19
project testing	4 days	Thu 6/13/19	Tue 6/18/19	28	Software Analyst, Software
Risk Identification	5 days	Wed 6/19/19	Tue 6/25/19	30	Project Manager, Software Analyst
Risk mitigation	10 days	Wed 6/26/19	Tue 7/9/19	31	Back End Developer, Front End Developer, Software, Software Analyst
Testing phase completion	0 days	Tue 7/9/19	Tue 7/9/19	32	Project Manager, Software Analyst
Project Closure	16 days	Wed 7/10/19	Wed 7/31/19
Selection of domain	10 days	Wed 7/10/19	Tue 7/23/19	33	Technicians, Back End Developer, Front End Developer, Project Manager
uploading the system on the selected domain	1 day	Wed 7/24/19	Wed 7/24/19	35	Project Manager
Documentation	3 days	Thu 7/25/19	Mon 7/29/19	36	Technicians, Project Manager
Team dispersion	2 days	Tue 7/30/19	Wed 7/31/19	37	Project Manager
Project Sign Off	0 days	Wed 7/31/19	Wed 7/31/19	38	Technicians, Back End Developer, Finance Manager, Front End Developer, Project Manager, Software Analyst, Technical head

Table 3: Project Schedule

Source: (Created by Author)

The table below provides the details of the stakeholders that are involved with the project:

Stakeholder Name	Stakeholder Designation	Role
Bruno Gomez	Project Manager	The project manager is one of the main stakeholders of the system. They play a key role is all the sectors of the project.
Jerome Boeteng	Finance Manager	The finance manager looks after the financial aspects of the project such as the budget and the cost benefit analysis for the project.
Mats Hummels	Technical Head	The technical head is responsible taking all the key decisions of the project.
Darcy Scott	Front End Developer	The front development and the prototype development of the project is handled by the front end developer.
Arturo Vidal	System Analyst	The system analysts is responsible for checking the risks involved with the system and provide insights for the possible risk mitigation techniques for the systems
James rodriguez	Back end developer	The back developer is entrusted with the development of the backend coding and integration of the system with the database of the organization.
John	Chairman	The chairman is the one who finally signs the contract and acknowledgement of the chairman is very important for any of the process of the project.

Table 3: Stakeholder list

Source: (Created by Author)

The description of the investigation techniques to be used for the assessment of the system are provided below:

Checking all the access points to the system that is to be developed: The system analyst would be testing all the entrance point to the system and try to seal them off so that no external intrusions take place in the systems.

Interface Usability testing: Interface testing is a very efficient form for testing the system. The navigation of the system and the responsive testing would help the team to identify the possible drawbacks of the system and improve them significantly.

Reflections and Conclusions

After the construction of the report we are able to understand the concepts of project management and this would help us in implementation of a real project in future. This subject also provides us with the concepts of information system.

For conclusion it can be said that the report is very useful in providing us with the information about the project and details of project construction. The schedule and budget criteria is also provided in the report.

References

Herrnstein, H.A., 2015. The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), pp.291-298.

Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6),pp.1377-1392.

Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Laudon, K.C. and Laudon, J.P., 2016. Management information system. Pearson Education India.

Muller, R., 2017. Project governance. Routledge.

Nicholas, J.M. and Steyn, H., 2017. Project management for engineering, business and technology. Taylor & Francis.

Schwalbe, K., 2015. Information technology project management. Cengage Learning.

Serrador, P. and Pinto, J.K., 2015. Does Agile work?—A quantitative analysis of agile project success. International Journal of Project Management, 33(5), pp.1040-1051.

Turner, R., 2016. Gower handbook of project management. Routledge.

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