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Statement of Ethics

What Is The Effect Of Competitive Tendering On Value In Construction.

Principal- The Brisbane shall invite tenderers for provision of construction facilities.

Tenderer- All the eligible persons who have the capability of providing constructions works shall be invited to submit their proposal forms.

This particular tender shall be based on the following principles;

  1. Honesty and fairness shall be demonstrated to all the tenderers.
  2. The tender document shall specify all the requirements clearly.
  3. All parties shall adhere to the legislative obligations.
  4. There shall be similar tender conditions to all parties.

The procedure mentioned below shall be used in awarding the contract to eligible tenderer.

  • Obligation of the Principal      

1.1 The tenders are invited to hand over their Financial and Technical Proposal for transportation services needed. The submission of a technical report may be done in case the client has intentions to apply standard conditions of engagement and scales of fees for professional services.

1.2 The price to be charged for tender document shall not exceed 5000/=

1.3. The tenderer will not be allowed to review the tender document free of charge before making the purchase.

1.4. Please note that the cost involves in preparation of the proposal and negotiating the contract is not recognized as a direct cost of the assignment.

3.1 The proposal of the tenderers shall be written in English.

3.3 During preparation of the technical proposal, the tenderers must give attention to the following;

  1. If the firm considers that it does not have all the expertise for the assignment
  2. Alternative professional staff shall not be proposed and only one Curriculum Vitae may be submitted for each position(Moelmann, 2009, p. 178)

3.5. The Technical Proposal shall provide the following information using the attached standard form

  1. A brief description of the firm organization and an outline of the recent experience of assignment of a similar nature.
  2. A description of the methodology and work plan for performing the assignment.
  • The list of a proposed staff team
  1. CVs recently signed by the proposed professional staff and authorized representatives submitting the proposal.
  2. Estimates of the total staff inputs

3.6 The Technical Proposal shall not include any financial information

3.7. During the preparation of the technical proposal, the tenderers shall express the prices of their services in figures, commissions, and gratuities to be paid if there is any. The proposal must remain valid for 60 days after the submission date.                    

Brisbane Company invites the eligible tenderers firms to provide construction materials which shall be used in the construction of Brisbane Airport. The filled tender documents MUST be enclosed in plain sealed envelopes marked with the tender number and be deposited in the tender box provided at Uhuru plaza opposite room 415 opposite Uhuru Gardens. Quality Cost Based Selection shall be used in selecting the eligible tenderer.

4.1 The tenderers to prepare the number of copies of the proposal as indicated.

4.2 The original and all copies of Technical Proposal shall be placed in a sealed envelope labeled TECHNICAL PROPOSAL (Seyeres, 2009, p. 321)

On 21st September 2018 the tendering process shall be closed and no proposal shall be accepted after that particular mentioned date and time. LATE proposal forms shall be returned to various owners.

Tendering Procedures

6.1 In case the proposal shall not meet the marks needed then the tenderer shall be notified.

6.2 The financial proposals shall be opened in the presence of all the representatives representing the tenderers. The prices and the name of every tenderer will be announced loudly when the financial proposal is opened.

6.3 The finance committee will assist in determining whether the financial proposals are complete.

6.4. The formula for determining the financial score will be Sf= 100XFM/f where sf is the financial score; F is the proposal price.

6.5 The evaluation of the tender will be done within 21 days commencing from the date of opening the tender.

6.6 The variations of the contract price shall not be allowed for the contracts not exceeding 12 months or one year.

5.2 The below criteria will be used during the evaluation of the proposals by the appointed committee.

POINTS

Specific experience of the tenderer related to the assignment

20%

Adequacy of the proposed work plan and methodology in responding to the terms of reference.

30%

Qualifications and competence of the key staff for the assignment

30%

Sustainability to the transfer of Technology program

20%

Total Points

100%

  • The negotiation will entail discussing the technical proposal, work plan or proposed methodology and any suggestions.
  • The negotiation will also include the contract draft form.

7.3 For the purpose of the negotiation, a team will be appointed by the procuring entity.

7.4 Award of the contract

7.6 The tenderer selected is expected to commence the assignment on the date and location specified in the document

7.7 The parties involved in the contract shall have it signed within 30 days from the date of notification of the contract award (Kiiver, 2014, p. 19).

Support- The client shall use his best effort to make sure he renders assistance to the contractor in case he is needed.

Services and facilities—All the services and facilities shall be made available to the contractor (Brook, 2016, p. 120).

 The processing of price variations will be done by procuring entity within 30 days. The evaluators shall have no access on to the financial proposal until the conclusion of technical evaluation (Uher, 2009, p. 96).

Formulation of tenders- None of the tenderers shall engage in unlawful activities but only those mentioned in this particular document.

  • Source of funds

All the capital needed to fund the project shall come from the tenderer project and he or she will be paid after the completion of the job.

  • Summary of cost

 Cost

Currency

Amount

Subtotal

Taxes

Total Amount of Financial Propos

 

…………………………..

……………………………

…………………………..

 
  • Laws Governing the contract- This contract is the meaning and interpretation and the relationship between the parties and shall be governed by the Laws of Australia.
  • Language-The execution of the contract has been done in the English language which shall be the binding language for all matters relating to the meaning and interpretation of the contract.
  • Services-All the services needed shall be performed at the location specified at the beginning of the document(Kelvin, 2008, p. 56).
  • Authorized Representatives- Any action needed to be taken will be executed by the officials specified in the document.
  • Taxes and Duties- All the contractors and subcontractors shall pay their fees, taxes, and duties under the law of Australia(Greg, 2008, p. 21).
  • Commencement of services- the contractor will start carrying out services 30 days after the contract becomes effective.
  • Expiration of the contract- The termination of the contract shall take place at the end of time period, after the effective date as specified in SC.
  • No Breach- The failure of a party to fulfill any of its duties under the contract shall be considered to be a breach.
  • Payment-During the period of his inability to perform the services, the contractor shall be entitled to continue to be paid.
  • Termination of the contract-The client shall terminate this contract by not less than 30 days’ written notice of termination to the contractor(Downings, 2011, p. 78).
  • Terms and Conditions of Payment-The payment will be made to the contractor's account and the remaining payment will be made after attaining all the conditions listed in SC.
  • Interest on Delayed Payment-Payment shall be made within 30 days of receipt of the invoice and relevant documents and in case of delays then the contractor shall be paid simple interest for each day of delay at a rate of three percentage points(Ayeni, 2011, p. 32).
  • Dispute resolution-The parties shall use their best effort to settle the arising disputes amicably or in connection with contractor its interpretation 
  • Customer quality focus- The principal shall require researching on customers’ needs, responding to the customers need and measuring the customers’ satisfaction.
  • Quality Leadership- The shall need quality leadership so that to establish organization clear vision, setting challenging goals and targets, training and provision of required resources to the people.
  • Involvement of people- The principal shall require full involvement of people in this particular task so that people to identify constraints to their performance, people to evaluate their performance and to understand the importance of their duties and contribution in the organization.
  • System approach-The principal shall require structuring of a system to achieve the objectives, harmonizing and integrating of processes.
  • Mutual benefit- The principal shall require establishment of joint development, sharing of information, pooling of expertise, clear and open communication.
  • SAFETY REQUIREMENTS 
    • Safety management review- Tenderers shall confirm their understanding of the requirements.
    • Safety implementation- The tenderer shall abide by all the safety procedures and process of the tendering company
    • OHS policy- The principal shall allocate the budget for OHS professional, ratio safety officers to workers and appointment of OHS professional.

References

Atkin, B. (2014). Total Facilities Management. Ridders digest.

Ayeni, O. (2011). Principles of Tendering and Estimating. Hauffe Gruppe.

Brandt, T. (2007). Tendering. Wiley.

Brook, M. (2016). Estimating and Tendering for Construction. Adventure Works Press.

Collins, S. (2008). Effect of Competitive Tendering on Value in Construction. Grupo Planeta.

Downings, M. (2011). Winning Government Tenders. Gakken.

Greg, B. (2008). Construction Tendering and Estimating. Adventure Works Press.

Kelvin, C. (2008). Tendering for Civil Engineering Contracts. HarperCollins.

Kiiver, P. (2014). The Practice of Public Procurement. Cambridge University Press.

Lewis, H. (2012). Bids, Tenders and Proposals. Scholastic.

Marsh, P. (2008). The Art of Tendering. Sanoma.

Moelmann, L. (2009). The law of Performance Bonds. McGraw-Hill education.

Rees, G. (2012). Code of stimating Practice. Hachette Livre.

Sayers, P. (2012). Managing Sports and leisure Facilities. Informa.

Seyeres, P. (2009). Competitive Tendering. China Publishing Company.

Uher, T. (2009). Fundamentals of Building Contract Management. Simon & Schuster.

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