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Existing Working Structure of the Enterprise

Discuss about the Design and Implementation of Offline Distance.

The AusED Inc. is an online private organization which is capable of providing online education to students living all over the world. The student can select online course according to their requirement. The organization is capable of providing online education program, undergraduate and post graduate courses, and others. The students can gain specialization in area of networking, database management, and application development. The enterprise is divided into three divisions which are classified as sales, operations, and course delivery. The sales division focuses on deploying marketing operations for the sales of course program. The course delivery division is responsible for managing course material to the students, education administration system, and teaching assessment plan. The organization also provides special study centres for the students such as work stations, student supporting staff for enquiries, facilities of photocopying and printing, facilities of video conferencing, tutorial groups, and connection of student devices to the AusED organization through the wireless networking connectivity, Social Network connectivity between student and staff, and organization of presentation areas.

The owner of the company is looking forward to design a new and advanced system for the organization to manage effective communication and flow of information between students and organization.

The existing working structure of the enterprise is composed of accounting system based on MYOB software, the open source software named as Sugar CRM software for maintaining effective relationship with students, and Microsoft exchange server 2007 for managing exchange of e-mails. The organization requires new system for student management system and providing effective improvement plan. It is difficult for managing the centralization flow of control between various units of the organization (Nedeva, 2014). The organization is facing problem in handling centralized control in providing different facilities and operations to the students such as work stations, student supporting staff for enquiries, facilities of photocopying and printing, facilities of video conferencing, tutorial groups, and connection of student devices to the AusED organization through the wireless networking connectivity, Social Network connectivity between student and staff, and organization of presentation areas. The organization wants to develop a new technological environment for the enterprise which is composed of Off-line Moodle and photo-exam to provide security policies to the students.

The scope of the project is to design a new technological plan for providing effective and centralised control over the various facilities provided to the students (Gogan, Sirbu, and Draghici, 2014). The following table shows the in-scope and out-of scope activities.

Proposed New System for Student Management

The Moodle programming helps in developing effective client server system for managing work stations, student supporting staff for enquiries, facilities of photocopying and printing, facilities of video conferencing, tutorial groups, and connection of student devices to the AusED organization through the wireless networking connectivity, Social Network connectivity between student and staff, and organization of presentation areas (Jin, 2017). The development of the Off-line Moodle program helps in effectively managed the complexities of the traditional working system. It helps in developing a centralised system managing flow of information between the students and the admin in relation to the selection of courses, arranging work station, and inclusion of web-cameras for the photography of the student performance during the exam paper. The reliable time-stamping helps in secure transmission of the information over the network. The confidentiality, integrity, accuracy, availability, and reliability of the information can be effectively managed with the help of time-stamping protocols which are used for secure transmission of the information in the distance learning program. The hi-speed internet connectivity should be used for managing connection between the student and the teachers for gaining knowledge.

Functional Diagram for student learning environment: The student learning environment helps in providing effective tools for online discussion on the learning material, availability of course and associated its teaching material, resource library for uploading the assignment, and managing communication with the admin.

Functional Diagram for server management system:

The admin of the distant learning program is helpful in managing the user management, information of student, development of the resource library, and inclusion of course module (Lopes, 2014). The following diagram shows th different functions performed by the server management program:

The following flowchart shows the flow of information between student and admin for fetching of the information:

The proposed system design architecture is a new technological environment for the enterprise which is composed of Off-line Moodle and photo-exam to provide security policies to the students (Singh, 2016). The system design framework is required for managing the database for the registration and enrolment of the students, selection of the coursework, managing chat room, authorisation and authentication for secure transmission of information, effective resource management portal, and others. The application can run on different operating system such as windows, Apple, Linux, Unix, and other (Ferse, and Breiter, 2014). The multiple databases are used for storing the data such as access, and MySQL (Jonhnson, Cowie, Lange, Khoo, 2011). The following diagram shows the system framework for managing Moodle software in the distance learning program:

Functional Diagrams

The deployment of the Hadoop file structure is advantageous for managing the big data generated by the Moodle e-learning software (Kumar,  Gankotiya, and Dutta, 2014). The management of big data helps in retrieving the information of the students as per the requirement (Shrivastava, Jain, Sachan, 2013). The Hadoop file structure is used for eliminating the limitation of the physical devices because it is based on dynamic storing of the data into the database. It helps in expanding the scalability of the distance learning program (Yang,  and Lu, 2014). The performance of the students can be effectively judged with the inclusion of web cameras during the examination hour of the student. It helps in keeping watch on the student by the instructor during the exam so that he may not use any illegal methods for completing his paper. The security mechanism should be used for preserving the identity of the students who are photographed during their exam paper (Delta, 2014). The cryptographic procedures and encryption techniques should be used for maintaining the confidentiality of data.

The development of distance learning program helps the students submit their coursework directly on the system helps in reducing the use of paper which reflects the green IT solution (Singh, 2016). The inclusion of big data management through Hadoop file structure helps in reducing the e-waste which accumulates on the internet. The replication of the files get eliminated which helps in reducing the size of the data storage (Ren, Li, and Wu, 2013). The map-reduce technique is used for reducing the size of the big data stored on the Hadoop file structure. The imparting of knowledge to the distant students helps in increasing the knowledge and expertise by providing the simulation training to them. It helps in increasing the global economy of the nations.

Conclusion

It can be concluded that the development of the Moodle in the project of distance learning program is helpful for managing effective relationship with the students. The performance of the students can be effectively judged with the inclusion of web cameras during the examination hour of the student. It helps in keeping watch on the student by the instructor during the exam so that he may not use any illegal methods for completing their paper. The application can run on different operating system such as windows, Apple, Linux, Unix, and other. The installation of the offline Moodle software and inclusion of On-board camera during exams helps in resolving the complexities associated with the working model of the enterprise.

References

Delta. (2014). Distance education and learning technology Applications. 1st ed.  Retrieved from https://delta.ncsu.edu/assets/delta_annual_report_1112.pdf

Ferse, M., and Breiter, A. (2014). Exploring the role of e-learning in reducing E-waste. 1st ed.  Retrieved from https://www.learntechlib.org/noaccess/114827/

Gogan, M., Sirbu, R., and Draghici, A. (2014). Aspects concerning the use of Moodle platform- Case study. 1st ed.  Retrieved from https://ac.els-cdn.com/S2212017315001644/1-s2.0-S2212017315001644-main.pdf?_tid=2fc5f50d-3cda-4c01-be80-2a10dcfa3e01&acdnat=1526492909_04a4cf0950379fa8a147d50f9359d25b

Jin, S. (2017). Design of an online learning platform with Moodle. 1st ed.  Retrieved from https://moodle.org/pluginfile.php/227/mod_forum/attachment/1068758/Design%20of%20an%20Online%20Learning%20Platform%20with%20Moodlea.pdf

Jonhnson, E., Cowie, B., Lange, W., Khoo, E. (2011). Adoption of innovative e-learning support for teaching. 1st ed.  Retrieved from https://www.researchgate.net/publication/256422182_Adoption_of_innovative_e-learning_support_for_teaching_A_multiple_case_study_at_the_University_of_Waikato

Kumar, S., Gankotiya, A., and Dutta, K. (2014). A comparative study of Moodle with other e-learning system. 1st ed.  Retrieved from https://ieeexplore.ieee.org/document/5942032/

Lopes, A. (2014). Teaching with Moodle in higher education. 1st ed.  Retrieved from https://recipp.ipp.pt/bitstream/10400.22/622/1/TEACHING%20WITH%20MOODLE%20IN%20HIGHER%20EDUCATION%20_Final.pdf

Nedeva, V. (2015). The possibilities of e-learning, based on Moodle software platform. 1st ed.  Retrieved from https://tru.uni-sz.bg/tsj/vol3No7_1_files/V.Nedeva.pdf

Ren, Y., Li, M., and Wu, Y. (2013). Design and application of distance education platform for a new professional peasant. 1st ed.  Retrieved from online-journals.org/index.php/i-jet/article/download/4704/3592

Shrivastava, R., Jain, Y., Sachan, A. (2013). Designing and developing e-learning solution: Study on Moodle 2.0. 1st ed.  Retrieved from https://pdfs.semanticscholar.org/696a/573d1609b210b61f83fa45efaad3d634b8fe.pdf

Singh, G. (2016). Moodle as a E-learning Approach for training and education. 1st ed.  Retrieved from https://www.ijircce.com/upload/2016/october/10_Moodle.pdf

Umek, L., Kerzic., D., Tomazevic, N., Aristovnik, A. (2015). Moodle E-learning system and students performance in higher education. 1st ed.  Retrieved from https://files.eric.ed.gov/fulltext/ED562480.pdf

Yang, Y., and Lu, K. (2014). Design and implementation of offline distance learning system in teaching construction cost engineering. 1st ed.  Retrieved from https://online-journals.org/index.php/i-jet/article/viewFile/5794/4019

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